Grants:Project/Rapid/Wikipedia Nashik Meetup & Workshops/Report

Report accepted

This report for a Rapid Grant approved in FY 2015-16 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Wikipedia Nashik Meetup & Workshops.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Yes. Our main goal was to engage new editors, In this, we think we have been successful while conducting Wikipedia Nashik Summit. We also added new skills to existing editors through workshops and managed to engage them. We are very happy as there is a great boost to our outreach activities, as many people joined us at the summit and later also attended workshops, many institutions like Kumbhathon, Nashik Municipal Corporation & IEI (Institution of Engineers, Nashik) supported our effort which shows their involvement with us. Nashik local press have also recognized the significance, with a range of high-impact coverage.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
To conduct an Event- Wikipedia Nashik Summit.	Event was successfully conducted with more than 150 Wikipedians and non Wikipedians attendees.	Summit was attended by following Attendees : 2 Experienced Wikipedians- Mr. Shrinivas Hemade, Marathi Wikipedian and Mr. Abhishek Suryawanshi, Vice President of New York Wikimedia Chapter, 20 Wikipedians from nashik, 120 Non- Wikipedians, Supporters : Kumbhathon, Local administration- Nashik Municipal Corporation and Institutions of Engineers, India (IEI). The summit targeted creating awareness about Wikipedia and its sister projects- through sessions by Experienced Wikipedians. The session included - What is Wikipedia, encourage people to join the online community and contribute to an open and free platform of knowledge, brief about Wikimedia as an organization and a short interactive Q&A session was held where he addressed several questions from the audience. Mr. Shrinivas Hemade covered different aspects of Marathi Wikipedia. There's a community active on Marathi Wiki as well which contributes articles in Marathi, and Mr. Hemade has been is a part of that community and has been editing for the last 10 years. He encouraged the attendees to contribute towards this local language Wikipedia, as the number of active editors and articles is very small as compared to English Wiki. Engaging activity where attendees were divided into groups, each group was given a different logo of one of the Wikimedia projects. The task was to identify the project, write main points of the projects and then there was an ideation activity where the teams were asked to present their ideas Media Exposure: Press conference was conducted by the Wikimedia Nashik Community & IEI before the summit on 21st of June 2016 & articles were published on 22nd of June 2016 in TOI, Divya Marathi and Lokmat. Articles on the summit were published in various local newspapers.
Increase interest and engage new editors and collaboration/Support from different educational institutions of Nashik to engage more school students.	We managed to seek participation from people in nashik, from different educational and professional backgrounds. Collaboration from Kumbhathon, IEI and NMC instead of Educational institution.	Outreach activities, Summit and workshops helped us to increase interest and engage them to Wikipedia activities and edits. As mentioned, Instead of educational institutions, we managed to seek support and collaboration with local organizations like Kumbhathon, IEI and administration - Nashik Municipal Corporation who are having good hold on community in Nashik.
Increase skills for existing editors	Helped to increase skills of existing editors	Few Wikipedia Nashik community were been to Train-The-Trainer program, so they shared skills learnt at TTT program. Also, 4 of community members attended “Wiki Conference India 2016”. All the sessions attended and skills learnt were shared with Wikipedia Nashik Community thereafter. Link: TTT program: http://cis-india.org/openness/blog-old/training-the-trainer-programme-and-mediawiki-training-at-pune WCI 2016 : https://meta.wikimedia.org/wiki/WikiConference_India_2016/Programs
Add or improve content of the articles (Both English and Marathi)	Workshop attendees were explained how to edit and asked them to improve or add content according to their interest	We were not able to make people write/edit more as instead of editathon we focused on Workshop which included - Introduction to Wikipedia, Wikipedia Editing, Guidelines, uploading photos on Wikimedia Commons, explanation of Wikimedia Sister Projects, Awareness about Wikipedia mobile app.
Get a boost for Outreach activities in Nashik	We successfully managed to spread awareness about Wikipedia and its activities.	Through Summit, four workshops and media coverage, our outreach activities were boosted.
Number of events: 6 Spread over a period of 2 months	Number of workshops conducted: 4 over a period of 2 months	We initially thought of having 6 workshops. However, to organize 6 workshops in 2 months were bit difficult due to time and logistics constraints.
Awareness about Wikipedia and Sister projects among the people of Nashik	Engaging activity during Summit, Session on Wikipedia and Sister projects during Workshops.	As mentioned before, Engaging activity where attendees were divided into groups, each group was given a different logo of one of the Wikimedia projects. The task was to identify the project, write main points of the projects and then there was an ideation activity where the teams were asked to present their ideas. Also, in workshops we briefed about different sister projects and how they can contribute.
To bring together all Wikipedians in Nashik and engage Non-Wikipedians with the community.	We achieved it through wikipedia Nashik Summit.	Engaging Wikipedic community in nashik effectively was a great help in planning for the event, supporting the work and contributing what they know to increase involvement in non- wikipedians. Through Summit and workshops we managed to do that.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

-> Summit and workshops brought together wikipedians in Nashik. Awareness about Wikipedia and sister projects. Engaging activities for attendees. Support from local organizations Kumbhathon, IEI and Nashik Municipal corporation. Boost for Outreach activities in Nashik.

What did not work so well?

-> As workshop and Summit focused on Introducing Wikipedia, its activities, guidelines and its sister projects, we took session for making attendees understand how they can edit. Editathon for new editors was not conducted. We will do that in our future activities. We faced few issues in obtaining internet facilities. We realized that some mechanism should be adopted next time to keep new editors engaged in activities. Our target number of workshops were 6 but we were able to conduct 4 workshops.

What would you do differently next time?

-> We would like to organize Editathon instead of workshops to add and improve contents and articles. Next time we will try to organize Wikipedia activities in schools/colleges. Next time we would like to take workshops/editathons/activities to bridge the gender gap in Wikipedia.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

The total amount spent was INR 36200.

No.	Category	Item	Quantity	Price	Total	Notes
1	Food and Beverages	Lunch & Dinner - Pre-Summit Day	-	-	1220	Lunch Rs. 390, Dinner Rs. 830 For organizers
2	Food and Beverages	Lunch	140	135	18900	Lunch for attendees, guests and organizers
3	Food and Beverages	Coffee	-	-	346	Coffee for guests
4	Food and Beverages	Snacks for Workshop	4 Workshops	-	1810	Snacks for workshop participants
5	Branding	Wikipedia T-Shirts	20	250	5000	T-shirts for organizers
6	Branding	Banner (6x8)	1	576	576
7	Branding	Banner (3x3)	2	108	216
8	Branding	Standees	2	1400	2800
9	Branding	Printouts	-	-	1840	Promotional Printouts, CMYK Printouts of Wikimedia sister projects for activities and other color printouts
10	Logistics	Round Table	10	70	700
11	Logistics	Transportation of Tables	-	-	300
12	Stationary	Stationary for Summit			490
13	Miscellaneous	I-Cards	23	25	575	I-Cards for organizers
14	Miscellaneous	Tulsi, Pots and Wreath	-	-	180	Felicitation of guests
15	Miscellaneous	SIM Recharge	-	-	1247	For calling the people who had registered, confirmation calls, confirmation SMS and one Internet recharge for a Workshop
	Total				INR 36200

Remaining funds

Remaining funds are retained by the grantee with WMF's permission until 31 March 2017. After this date, please return any remaining unused grant funds to WMF following the instructions at Grants:Return unused funds to WMF.

Do you have any remaining grant funds?

Yes, we have INR 10599 remaining. We intend to use the remaining grant from this request for the next activity and we may ask for more funds if required.

Anything else

Anything else you want to share about your project?

Workshop

Wikipedia Nashik - Workshops

Workshop 1 - Wikipedia:Meetup/Nashik/2ndJuly2016 Workshop
Workshop 2 - Wikipedia:Meetup/Nashik/16thJuly2016 Workshop
Workshop 3 - Wikipedia:Meetup/Nashik/30thJuly2016 Workshop
Workshop 4 - Wikipedia:Meetup/Nashik/28thAugust2016 Workshop

Wikipedia Nashik Summit Photos

Abhishek Suryawanshi addressing the attendees
Wikipedia Nashik Summit banner for promotion
Wikipedia Nashik Summit standee for promotion
Wikipedia Nashik Summit- Photo booth at entrance
Nashik Deputy Mayor inaugurating the summit by lamp lightning
Attendees of Wikipedia Nashik Summit
Felicitation of Wikipedia Nashik community Supporter
Session on Nashik WIkipedia Community- Emerging Wikipedia community in Maharashtra
Session on Wikipedia and its Editing guidelines by Abhishek Suryawanshi
Q & A Session with audience at Nashik Wikipedia Summit
Wikipedia Nashik Community Women Wikipedians
Engaging activity during Summit
Engaging activity- Brainstorming session during Nashik Wikipedia Summit
Engaging Activity- Wikipedia sister projects Logo contest during Nashik Wikipedia Summit
Engaging Activity- Participants searching about different Wikipedia sister projects during Nashik Wikipedia Summit
Engaging Activity during Wikipedia Nashik Summit
Engaging activity- Wikipedian explaining non wikipedians about Wikiversity logo assigned to them during Wikipedia Nashik Summit
Engaging activity- Wiki Voyage team during Wikipedia Nashik Summit
Engaging activity- Meta team during Wikipedia Nashik Summit
Wikipedia T shirt and IDs for organizers during Wikipedia Nashik Summit
Engaging team- Media Wiki team during Wikipedia Nashik Summit
Meta chart presentation during engaging activity
Engaging activity- Wiki Quote team during Wikipedia Nashik Summit
Banners during Wikipedia nashik Summit
Wikipedia Sister Projects Awareness Presentation on Wikiversity during Wikipedia Nashik Summit
Wikipedia Sister Projects Awareness- Presentation on Wiki Voyage during Wikipedia Nashik Summit
Wikipedia Sister Projects Awareness- Presentation on Meta Wiki during Wikipedia Nashik Summit
Lunch - Wikipedia Nashik Summit
Attendees enjoying lunch during Summit in Nashik