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Grants:Project/Rapid/SPURG Art + Feminism edit-a-thon/Report

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Goals

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Did you meet your goals? Are you happy with how the project went? Yes. We met our goals and we are happy with the way the project went. There was a good turn out of participants. There was light, internet connectivity and a welcoming environment. Participants were happy for being part of the program. Thanks to the Wikimedia Foundation for making the grant fund available on time.

Outcome

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Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.


Target outcome Achieved outcome Explanation
Number of events 4 Number of events 4 Two trainings and two edit-a-thons were planned for and carried out.
Number of participants 30 Number of participants 57 Many people are happy to be associated with Wikipedia events in the University. They look out for it with excitement.
Number of new editors 20 Number of new editors 37 Being in the university, people are interested in learning new skills especially digital and information research skills. Contributing to Wikipedia serves both ends, that is help people to learn digital and information search skills. Moreover, the quest to be part of current development in the knowledge industry attracted the interest of many participants.
Number of articles edited 30 Number of articles edited 77 Participants were excited to be part of the program and to learn.
Number of repeat participants category 1. (This refers to the people that attended both the trainings and the edit-a-thons) 30 Number of repeat participants 57 More people than anticipated turned out for the event. All the people that participated in the training turned up for the edit-a-thon
Number of repeat participants category 2. (This refers to people that have been participating in all Wikipedia events in the University since 2017) 0. 7 Many participants love contributing to Wikipedia and are willing to participate in Wikipedia events in the university. Moreover, the manner ( Serene environment and dignified relationship among participants) in which Wikipedia events are organized in the University attract many repeat participants of this category.


Learning

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Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
Many things worked well. There was a good turnout of participants (57 against the 30 we proposed). There was light, internet connectivity, laptops for participants without personal laptops, lunch and an inviting environment. Topics to edit were pre-selected and made available to participants through WhatsApp. To show mastery of the training, many participants on their own, assigned topics to themselves through the "assign yourself an article" button on the dashboard. People were able to contribute both text and images. It was all fun.
  • What did not work so well?
The Academic Staff Union of Nigerian Universities (ASUU) strike affected the program seriously. The strike force the program to be carried outside the university environment. This is because it is against ASUU rule for academic programs of any sort to be held in the university premises within strike. Hosting the program outside the university deprived us of some of the luxurious we enjoy in the university environment at Nsukka. For instance, the cheap cost of using the library computer laboratory (NGN25,000 per day for the 360 sitter computer laboratory against the NGN35,000 we paid in a hotel hall with only tables and chairs). We were forced to be moving computers and other gadgets used for the training and edit-a-thon to and fro throughout the four days of the program ( two trainings and two edit-a-thons). The strike made things very difficult for us. Instead of the two flex banners we budgeted for, we made three. One was placed at the University gate, one at the University library to re-direct participants to the new venue and one at the hotel gate (new venue). The shift in venue placed so much stress on the organizers.

Furthermore, the good turnout of participants meant that we have to manage the resources budgeted for 30 persons for 57 persons despite the additional cost in venue. The tea break which we proposed to use meat pie was reduced to garden eggs, peanuts and biscuits. The quality of the lunch was reduced from NGN2500.00 per plate to NGN2000.The number of support staff such as cleaner and technical assistant were reduced to one each. Customized face masks were dropped in favor of the commonly available one in the market. However, we were excited that despite all the odds, we were able to pull through. The participants were happy and so where the facilitators.

  • What would you do differently next time?
Next time, I will not depend on assumptions. We will face the situation squarely and on time. Initially, we believed that the strike will come to an end before the commencement of the program. From there, we assumed that if we appeal to the ASUU chairman, that he will permit us to hold the program within the campus. It was until all these assumptions failed, that we started exploring the idea of hosting the program outside the university campus. By that time, time was against us. We started running halter skater to find an alternative venue. Next time too, in preparing our budget, we have to make allowance for unforeseen expenses.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

I spent NGN1,616,900 on approved expenses. The table below shows the items the money were spent on.
Caption text
Caption text Grant money spent on approved expenses
S/N Items Details Unit cost Quantity Total cost (NGN)
1. Internet bundle To provide internet connectivity at the venue - - 60,000
2. A hired bus To convey participants from outside Nsukka 25,000 4 100,000
3. Flex banner For publicity 10,000 3 30,000
4. Souvenir Flash Drive (32GB). To be given to all participants including the ICT personnel (Technical assistant) 4,000 58 232,000
5. Prizes For the best three article creators & editors; and the first three old participants to enroll in the program. By old participants, we mean the people who have been participating in Art + Feminism edit-a-thon in the university over the years. Art and Feminism edit-a-thon started in the University since 2017 with myself as the organizer 10,000 9 90,000
6. Certificates To serve as evidence of participation for the participants 500 57 28,500
7. Childcare To look after the children while their mothers engage in the program 10,000 4 40,000
8. Face mask As a precaution against COVID-19 2pkt 4,000 8,000
9. Toiletries Liquid soap, Toilet Tissue, Disinfectant and odor control. For use in the toilets 1000,2400,1000,1000 respectively. 6,400
10. Hand sanitizers As a precaution against COVID-19 1,000 4 4,000
11. Lunch To be used during the two days of training and the two days of the main editing event 2,000 x 4 days 80 (made up of the 57 participant, 1 ICT staff, 2 childcare attendants, 1 cleaner and 18 children 640,000\
12. Garden Egg, peanuts and biscuits To serve as tea break during the event 80 people X 4 days - 72,500
13. Bottled water To be used during the training and the main editing event 1,500 20 30,000
14. Malt drink To be served alongside lunch during the training and the main editing event 4,750 12 57,000
15. Cocoa cola drink For children waiting for their mothers during training and the main editing events 2,500 4 10,000
16. Hall - 35,000 4 140,000
17. Transportation For purchases - - 15,000
18. Cleaner Somebody to tidy up the event arena each day 5,000 15 20,000
19. Honorarium To ICT staff for technical assistant 10,000 4 40,000
Total - - - NGN1617,000 (One million, six hundred and seventeen thousand naira) only. USD3.88971 OANDO June 16,2021.

Remaining funds

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Do you have any remaining grant funds? No, I have no remaining grants fund.

Anything else

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Anything else you want to share about your project? I have submitted this report on meta-wiki on June 27, 2022. I am suprised that I ams still being requested to resubmit it to meta- wiki. See the link to the old submission below: https://meta.wikimedia.org/wiki/Grants:Project/Rapid/SPURG_Art_%2B_Feminism_edit-a-thon/Report

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