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Grants:Project/Rapid/OFWA/Ashesi Education Program + Wiki Club Ashesi/Report

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Report accepted
This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.


Goals

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Did you meet your goals? Are you happy with how the project went?

The main goal of the project was to create awareness about the Wikipedia Education Program on the campus as well as give visibility to the Campus based club. To encourage other Lecturers to subscribe their students and courses on the Wikipedia Education program. The campus based club will also leverage on this to attract more students as members of the club and ensure continuity of the club.

These goals in our experience was appreciably met. The following ensued from our activities through this project:

  • We trained about 250 students through this project which was more than our expectation of just 100.
  • The partnership between the Social Theory course and the Club established their presence and increased the trust of students.
  • The club planned their next election and transfer of leadership which stipulates longevity.
  • The trained 250 students were introduced to Wikipedia and its sister projects.
  • More than 20 new members were recruited to the club.

Outcome

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Please report on your original project targets.


Target outcome Achieved outcome Explanation
Train a minimum of a 100 students. About 250 students were trained. The club trained about 40 students and the WEP program trained 215 students a total of about 255 students. You may find approximate figures on the campaign pages (only those who signed up) WEP Writing Contest Club Writing Contest.
Create a minimum of 20 new articles for the semester. 41 articles were created. This figure excludes draft articles that were created. The number of articles created can be confirmed from the links to the writing contests above.
Improve a minimum of 10 articles for the semester. 20 articles were improved during the semester. 20 existing articles were improved during regular editathons held by the club on campus. A 100% more than targeted number.
Upload a minimum number of 50 photos to Wikimedia Commons. 69 photos were uploaded as a result of the project. 19 more photos were uploaded than the targeted number (50). These can be verified from the links to the writing contests above.
A minimum of 10 of such photos to be used on other Wikimedia projects 35 of the uploaded photos were used in articles 35 of the 69 photos that were uploaded were used in articles. This is implies more than 50% of the photos were reused on sister projects. More information can derived from links to the writing contests above.


Learning

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Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
  • The Club was proactive about leading initiatives (partnering) with the Wikipedia Education Program (WEP) being run through the Social Theory Course on campus. This led a lot of the students to the club of which about 20 were retained. This also made the life of students participating in the WEP easy as their questions and problems were easily addressed by the club. It created an effortless environment to run a WEP as compared to previous years were we (OFWA) was heavily involved.
  • Another thing worth sharing is the ability of the leaders of the club to create a tradition of trust by discussing and drawing succession plans for the club. We believe this has built trust for current and prospective members. It also leaves an envious character worth emulating, as it places the convenience and opportunity for everyone to rise as a leader in the club.
  • What did not work so well?
  • Internet issues on campus is a growing problem that needs solving, currently we keep exploring different teleco services to ensure we receive the best of service for a much more conducive editing environment.
  • We also noticed that the Club Executives have specific abilities in editing and not necessarily managing and tracking activities from their membership. OFWA had to step in to support in setting up things like the dashboard for competitions and the WEP, as well as even helping them interpret the results from such tools. This is an area we think needs improving for future semesters.
  • What would you do differently next time?
  • OFWA will seek to organize a train the trainers session for the leadership of the club to be able to handle database of members, measurement and tracking tools for managing the club and the WEP. We will also provide project management and program planning trainings to ensure they are well equipped to be autonomous on campus and to be seen as the go group on campus for anything Wiki related.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

ITEMS QUANTITY UNIT PRICE GHC TOTAL BUDGET GHC TOTAL BUDGET USD COMMENTS
1 WEP training session
Transportation 2 80 160 Transportation of trainers to and from Accra to Berekusu where the campus is situated.
Feeding of trainers 2 40 80 Feeding of trainers
3 Training Sessions
Feeding 2 150 300 Feeding of trainers and participants.
Feeding for Developer Sessions 2 400 800 The developer sessions are often 2 day events because of the magnitude of things needed to be taught, also sessions start from morning till evening and hence required breakfast and lunch.
Transportation 4*2 80 640 Transportation of trainers to and from Accra to Berekusu where the campus is situated (4 events * 2 times per each event).
1 Editathon
Feeding 1 150 150 Feeding of trainers and participants.
Transportation 2 80 160 Transportation of trainers to and from Accra to Berekusu where the campus is situated.
2 Writing Contests
1st Prize Award 2 400 800 1st award prizes for the 2 writing contests.
2nd Prize Award 2 200 400 2nd award prizes for the 2 writing contests.
3rd Prize Award 2 100 200 3rd award prizes for the 2 writing contests.
Transportation 2 80 160 Transportation to and from school to present awards.
Administrative Cost
Printing 1 425 425 Printing of cheat sheets and fact & myth sheets and other materials prepared by OFWA.
Internet 2 400 800 Required for contribution to Wikimedia projects.
Router 1 390 390 Internet was unstable and the coverage of our internet kept on fluctuating so we bought a better one that works perfectly in the area since we have a long partnership with the university and will be using this each time we visit.
TOTAL 5465 1239.50

Remaining funds

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Do you have any remaining grant funds?

There was rather a deficit of 50 cents.

Anything else

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Anything else you want to share about your project?

We were happy to invite one members of the club to join us in the Asaf capacity building training which got the student particularly started around Wikidata. He has currently led a couple of Wikidata events on campus and is excited to provide similar trainings in the future.

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