Grants:Project/Rapid/Mujeebcpy/Wikidata Birthday 6th Celebrations in Kerala/Report

Report accepted

This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Mujeebcpy/Wikidata Birthday 6th Celebrations in Kerala.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

yes, We are happy about the whole project. We met the main goals of the project and considered as a success. We faced several hurdles to organize various events and to find a venue and all. But the response from institutions was great. The project went well however, the real impact of training can be visible after 3 to 6 months, depending upon the followup plans. But we made some impact on the training itself.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
10 training programs	16 training programs	we got tremendous response from various educational institutions across Kerala in a short period. even though we postponed the whole project two times due to various reasons we managed to conduct 15 programmes and one exhibition.
500 participants	572 participant	we got very good response from students. We are forced to restrict the registrations to the availability of the computers at workshops.
6 organizers	10 organizers	Various People joined from different organizations the core team to organize workshops at different places.
No Initial Taget of Women Participation	3 Talks for Women only Team.	As a part of encouraging more women to become Wikipedia editors we organized 3 programmes for Girl students in different colleges. Also we put special effort to be atleast 20% women participation in all workshops.
100 New editors	216 New editors.	On all workshops we are trying to create a new account for each participant. But IP block and Action throttling filters are limit us from more.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

• The workshops are undergone without date clash and we managed to answer all the requests got from various educational institutions. Some workshops are planned very quickly (within 2-3 days) but all the events happened well.
• We got good computer facility and internet at full-day events. We used the computer lab at the institution so every participant got a computer to take account and practice editing. We got decent internet facility even at remote places like Idukki. So our hands-on sessions have happened without many problems.
• As an outcome of the workshop, we got a lot of new users onboard. We trained them how to edit Wikimedia projects. They started editing after the workshop. Menter them and make good contributors are the next challenge.

• What did not work so well?

• We postponed the project two times due to various reasons. at first, we didn't get the confirmation about the fund so we almost dropped the project and the original plan was to conduct events to celebrate Wikidata birthday. When we got confirmation about the funds there was a series of strikes in Kerala. After that, there were examinations in all colleges. So the original event schedule was set at the end of the grant period. And most events happened after the expected time.
• We got stumbles with the IP filter in Wikipedia. We have one IP for the whole college and only 4 accounts can be registered from that. Also in Wikidata, we experienced a lot of action throttled errors for all the new users. These things reduced the number of edits. So we demonstrated how to create an account and how to edit using a projector.
• There were some internet issues and lack of availability of computers at institutions where the labs are not available. So we are restricted to do demo only session.
• Editing Wikidata from mobile phones is a painful thing. We are forced to do that in most events. Because everybody got a smartphone and an internet connection. And students are using laptop rare. Also, editing Wikipedia from mobile phones is not a welcoming experience.
• Uploading photos using the Commons Android app fails most of the time. So demonstrating that also made a lot of problems.

• What would you do differently next time?

• Next Time we will focus on targeted subjects so that we can demonstrate the editing and make contributions more easy. Also, a series of workshops at an institution will help mentor new editors and make them good contributors. Also, we will plan some online events so new editors can join in and practice what they have learned.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

#	Category	Description	Cost (INR)	Cost (USD)
1	Event Food	Tea/Snacks/Lunch for participants in various events	36165	509.06
2	T-Shirts	T-Shirts for organizers (10 T-shirts)	5490	77.137245
3	Stickers	Wikipedia/Wikidata stickers for participants (5 Batch stickers)	5999	84.44
4	Flex Printing	Flex used for event advertizement	500	7.02525
5	Standy Printing	Standy of Wikimedia projects used in workshops	743	10.4395215
6	RP Food	Breakfast/Lunch/Dinner for resource persons	13476	189.69
7	Accomodation	Stay at Hotel for resource persons	1867	26.2322835
8	Transportation	Petrol used in the car to travel	5900	83.05
9	Toll	Toll for the car at National Highway tollbooths	200	2.8101
10	Power box	A power distribution box used in workshops	400	5.6202
	Grand Total		70740	995.74

Total project budget: 963.083 $ (USD)

Total amount requested from WMF: 963.083 $ (USD)

Total amount received from WMF: 963.083 $ (USD)

Total amount spent on the project: 995.74 $ (USD)

29.141 USD is raised from organizers at different venue. There is no fund remaining after this workshop series. Some assets like Standy, Poster, Exhibition, Power Box are kept with Wikimedians of Kerala for future use.

Remaining funds

Do you have any remaining grant funds?

No We don't have any funds remaining.

Anything else

Anything else you want to share about your project?

We documented all the events on meta under Wikimedians of Kerala User Group Events. We collected usernames created at events as much as possible to follow them. Mujeeb Rahman, Ranjithsiji, Ambady Anand S, Kannan VM, Hacksk are formed the core team to do the workshops and other people joined this team to make things happen.

We had two types of events in this series. A Talk/Demo session and Full day workshops.

Talk/Demo Session

In these kind of events all the participants don't have computers and internet connection. So we are introducing Wikipedia, Commons and other Wikimedia projects in one hour then a one or one and half hour demonstration about how the editing works and various aspects of the projects. Some participants tried to create an account and we can't cover all the participants. We will try to do followup events so that everybody can get an account and edit.

List of Demonstration are given below.

No	Date	Place	Type	Participants
1	14th January	Government Higher Secondary School, Mathirappilly	Demonstration	36
2	14th January	Kodungallur Kunjikuttan Thampuran Memorial Government College, Pullut	Demonstration	26
3	14th January	Block Resource Centre, Kodungallur	Demonstration	45
4	16th January	Women's Polytechnic College, Nedupuzha	Demonstration	28
5	29th January	Government Higher Secondary School, Chowara	Demonstration	36
6	4th February	Eranad Knowledge City, Manjeri	Demonstration	34
7	8th February	Govt Engineering College Palakkad, Sreekrishnapuram	Demonstration	44
8	15th Februay	Ahalia School of Engineering and Technology, Palakkad	Demonstration	64
9	17th February	College of Engineering, Karunagappally	Demonstration	28

• 
  Introduction to Wikipedia by Mujeeb Rahman K
• 
  Mujeeb Rahman introducing Wikipedia at Government Engineering College, Sreekrishnapuram
• 
  Mujeeb Rahman introducing Wikipedia to CSE students at ASET
• 
  Ranjithsiji taking class at College of engineering karunagapally
• 
  Exhibition at BRC Kodungallur
• 
  Ranjith Siji is presenting Wikimedia Projects at KKTM College Kodungallur
• 
  Mujeeb Rahman introducing Malayalam Wikipedia to students

Full day Workshop

Full day workshops are done in computer facilities. So that we can assure that every participant must get a computer and a good internet connection to work on the project. We are taken a small introductory session about Wikipedia and Wikimedia projects and then the whole day is for hands-on editing session. We demonstrated Wikidata query service and given some questions to do some query. We introduced Wikidata Lexemes and the scope of the project. In workshops, we get more editors and we have more time to clear the hurdles in editing or adding content.

No	Date	Place	Type	Participants	New Users	Edit Count
1	26th January	Government Boys Higher Secondary School, Kodungallur	Workshop	22	11	54
2	7th February	St. Joseph's College of Engineering and Technology, Palai	Workshop	24	20	112
3	8th February	Sree Sankaracharya University of Sanskrit, Kalady	Workshop	24	23	12
4	13th February	Government Engineering College, Thrissur	Workshop	64	64	148
5	14th February	Farook College, Kozhikkode	Workshop	23	23	148
6	16th February	Government Engineering College, Idukki	Workshop	74	74	266

Government Boys Higher Secondary School, Kodungallur

• 
  Group Photo after Workshop
• 
  Mujeeb Rahman giving introduction to Wikipedia
• 
  Students doing editing
• 
  Group Photo with Kannan V M
• 
  Ambady Anand S giving instructions to students

Government Engineering College, Thrissur

• 
  Ranjith Siji talking about Wikimedia Projects
• 
  Kannan V M assisting students
• 
  Ranjith Siji introducing Wikidata
• 
  Ambady presenting wikidata tools
• 
  Group Photo after Workshop

Sree Sankaracharya University of Sanskrit, Kalady

• 
  Kannan VM Introducing Wikipedia
• 
  Ranjith Siji introducing Malayalam Wikipedia
• 
  Ambady Anand S Assisting Students
• 
  Students at Workshop
• 
  Group Photo after Workshop

St. Joseph's College of Engineering and Technology, Palai

• 
  Ranjith Siji introducing Wikidata
• 
  Kannan VM Handling Doubts
• 
  Wikimedia Exhibition
• 
  Ambadyanands is taking Wikidata Tools
• 
  Participants

Farook College, Kozhikkode

• 
  Introducing Wiki Loves Women
• 
  Ranjith Siji introducing Wikidata to students at Farook College
• 
  Programme Banner
• 
  Mansoor Sir
• 
  Group Photo

Government Engineering College, Idukki

• 
  Mujeeb Rahman taking Class
• 
  Participants
• 
  Ranjithsiji Introducing Wikidata Query
• 
  Students Editing Wikidata
• 
  Group Photo

Exhibition and Stall

We created a Wikimedia projects exhibition based on the slides prepared by User:Akhilan. We displayed those slides at BRC Kodungallur, SJCET Pala, CUSAT Ernakulam. This exhibition was effective to communicate with students who are not participating in the sessions.

We created a Wikimedia stall at Cochin University of Science and Technology at Dhishna, the Tech fest of Cochin University of Science and Technology on 2nd February 2019. This helped us to meet more students at the university and to talk about Wikimedia projects. We are planning some follow up events at the university to reach them.

• 
  Kannan VM Explaining about mobile editing
• 
  Ambadyanands explaining about wikipedia
• 
  Wikimedia Exhibition
• 
  Stall
• 
  Mujeeb, Ambady, Hacksk at Stall