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Krishna Chaitanya Velaga/VIVA-VVIT Edit-a-thon
This edit-a-thon is primarily based to recruit editors from the two educational institutions under Social Education Trust i.e. Vasireddy Venkatadri Institute of Technology and VIVA (The School). It'll serve as the boot camp to graduate the VIVA-VVIT Wikimedia Community which is in incubation. After the edit-a-thon a subsequent photo-walk has been planned as a part of WLM 2017 in India, please also review the grant application of WLM India 2017 Vijayawada Photo-walk subsequently.
targetEnglish Wikipedia, Wikimedia Commons
start date16 August
end date30 October
budget (local currency)INR 97,500
budget (USD)1516.54
grant typeIndividual
contact(s)• kcvelaga(_AT_)gmail.com• samanyuk29(_AT_)gmail.com


Create your report

Please see the sample Editathon/Training application before drafting your application.

Project Goal

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Choose one or more of the following goals. You can add or delete goals as needed.

  1. Recruit new editors: Expected 60–100
  2. Increase skills for existing editors: Though this edit-a-thon doesn't really target this goal, if any editor participates, his/her skills would improve.
  3. Add or improve content: 30–50 articles to be created, 120–200 images to be uploaded

Project Plan

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Activities

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Tell us how you'll carry out your project. Be sure to answer the following questions:

1. Are you doing one editathon or training or a series of editathons or trainings?

This events comprises of a series of three edit-a-thons for three weeks.
  • During Week 1 (1–2 hrs); interested students from VIVA and VVIT who wish to contribute to the Wikimedia movement will be assembled at a notified place. Here the participants will be guided to create their accounts and basic introduction is given.
  • During Week 2 (3–4 hrs); the participants will be introduced to the working of Wikipedia in detail, the Foundation, the Wikimedia Chapter (India) etc. At least 120 articles that are need to be created within the scope of India will be listed by the organizers, and then the participants will be given a chance to choose an article of their own interest. Soon they'll start preparing the draft and simultaneously they'll be introduced to the guidelines of editing, the policies etc. The users shall continue to work on their draft even after the event.
  • During Week 3 (Main event) One full day; Resource person(s) will preside over the event, and in-depth coverage of topics will be done. Users who develop their article and make it ready to be published will be given a certificate.

2. How will you let your community know about the event? Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions.

Although this event is primarily targets the students of VIVA and VVIT, interested candidates from outside may join in. On campus promotion will be done through college notification center and the local mailing list will be notified.

3. Do you have experienced Wikimedia editors to lead the event?

Yes, we do have experienced Wikimedia editors to lead the event. The list is as follows:
S.No Name Significance Role
1 Krishna Chaitanya Velaga Member of Executive Committee, Wikimedia India
License reviewer, Wikimedia Commons		 Resource person/organizer
2 Yohann Thomas former President and present Secretary of Wikimedia India Resource person
3 Suyash Dwivedi Member of Executive Committee, Wikimedia India
One of the founder members of Hindi Wikimedia User group		 Resource person
4 Tito Dutta Program Officer, CIS-A2K
Administrator, English Wikipedia		 Resource person
5 Rahmuddin Administrator, Telugu Wikipedia Resource person

4. Do participants have the equipment or skills needed to participate and contribute high quality content? If not, how will you support them?

Yes, the the management of Social Education Trust have agreed to provide the venue and infrastructural facilities free of cost in support of the edit-a-thon. If needed prior filtration of participants will be done during Week 1 to make sure that they can contribute quality content even to an acceptable extent initially.

5. How will you engage participants after the event(s)?

As this event spreads across three weeks, the participants are expected to publish their articles at the end of the third week. To motivate the editors, certificates and small trophies will be awarded for exceptional performances. Even after this, immediate steps will be taken to form the User group officially which will in turn take care of the editor engagement.

6. Is there anything else you want to tell us about this project?

This project is supported by Wikimedia India is every aspect ranging the providing content for edit-a-thon to resource persons, and also the management of Social Education Trust are very keen to support Wikimedia movement, even in future. This will serve as a boot camp for various events such as Hack-a-thons, Train the Trainer Programs, Media Wiki Training sessions etc.

Impact

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How will you know if the project is successful and you've met your goals? Please include the following targets:

  1. Number of events: 3
  2. Number of participants: 60–100
  3. Number of new editors: 60–100
  4. Number of of articles created or improved: 30–50 (both en Wiki and te Wiki included)
  5. Number of images to be uploaded: 120–200
  6. Number of repeat participants (for projects that include a series of events): 60–100

Resources

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What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

All the infrastructural facilities including the venue to conduct the edit-a-thon will be provided at free of cost by the Social Education Trust. Posters from the event MOC 2017 will be used.

What resources do you need? For your funding request, list bullet points for each expense and include a total amount.

Budget breakdown
S.No Details of expense Amount (INR)
1 Printing of registration forms 500
2 Travel expenses of resource persons
Suyash Dwivedi
(Bhopal->Mumbai->Vijayawada->Mumbai->Bhopal)		 20,000
Yohann Thomas
(Hyderabad->Vijayawada->Hyderabad)		 6,000
Tito Dutta
(Bengaluru->Vijayawada->Bengaluru)		 10,000
Rahmuddin
(Hyderabad->Vijayawada->Hyderabad)		 6,000
7 Accommodation of resource persons 10,000
8 Food expenses of resource persons 5,000
9 Posters (excluding the above mentioned) 1,000
10 Photographer charges 2,500
11 Certificates 5,000
12 Mementos for resource persons 4,000
13 Trophies for exceptional performance 3,000
14 Refreshments during the main event 6,000
15 Travel/movement expenses of organizer 5,000
16 Incidental expenditures 6,000
Total 97,500 ~ $1516.54
Lunch facility during the event will be provided by the management of the Trust
Swag request
S.No Item(s) Quantity
1 Globe stickers (50 pack) 3 sets
2 Wikimedia Project stickers (14 pack) 2 sets
3 Wikipedia notebooks 10
4 Wikipedia pens (5 pack) 2 sets
5 T-shirts for resource persons 5

Endorsements

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Community members are encouraged to endorse your project request here!

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