Grants:Project/Rapid/Global Open Initiative/Art + Feminism 2020 editathons Ghana/Report

Report accepted

This report for a Rapid Grant approved in FY 2019-20 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Global Open Initiative/Art + Feminism 2020 editathons Ghana.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

We were able to meet 95% of our goals due to the current COVID-19 pandemic. Despite the challenges we are am happy with the outcome of this project.

A total of 4 events were organised: two offline and two online
A total of 78 editors participated in all four events
124 articles edited and 35 new ones created on Wikipedia and Wikidata
39 pictures and 2 videos uploaded on Wikimedia Commons

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
4 events	4	We organised two offline events and two virtual events due to COVID-19
15 people attending each event	65 participants attended all events	➤ We had 36 participants attending the UDS event ➤ 26 participants attending the event at AITI-KACE and ➤ about 12 participants attending each of the virtual events
20 new editors	41 new editors	➤ We had 26 new editors for the UDS event. ➤ 15 new editors from the event at AITI-KACE and ➤ no new editors for the virtual events
45 Wikipedia and Wikidata articles created or improved	124 articles were improved and 35 articles created	➤ For the UDS event - 7 items were created and 21 items edited on Wikidata ➤ For the event at AITI-KACE 24 articles were edited ➤ 11 items were edited for the first virtual event ➤ 68 items were edited and 27 items created on Wikipedia and Wikidata for the second virtual event.
12 repeat participants (for projects that include a series of events)	41 new editors	➤ We had approximately 11 participants from previous events attending subsequent events
No target set	2 partnerships	➤ We collaborated with with two institutions for the offline events including i-Watch Africa and UDS
No target set	43 uploads to commons	➤ 41 pictures and two videos

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

There was proper planning and delegation of task among team members
The events were well promoted. We designed flyers and promoted the events on our various social media platforms
Our strategy of collaborating with other institutions helped us get a lot of participants to attend the offline events
Engaging with the patron and executives of the Wiki club at UDS and delegating tasks among them ensured that the event was well organized and broadcasted via student's social media platforms and by word of mouth at lectures and other student gatherings.

What did not work so well?

For the UDS event, though the turnout was encouraging, there were not enough computers to ensure that everyone made an edit.
Again for the event at UDS, we were faced with a cut in power supply which quite disrupted our process and activities for some minutes.
Comparing the participation of the offline events with the online events, it is obvious our virtual events did not go so well. But that does not discourage us because organising online edit-a-thons is a whole new territory for us and we understand we are not going to get the best of results for a start. But as we continuously organise them more we will begin to learn what works and what doesn't work and with time, we will begin to see better results.

What would you do differently next time?

Make a checklist of other essentials such as speakers and microphones to ensure better communication.
Develop a better social media strategy to encourage both online and offline event participation.
In our future online events, we will organise breakout session on zoom. We will put participants into groups and let them work on articles together. Each group will contain two people.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.


BUDGET FUNDS RECEIVED IN GHS			11,375
Item	Quantity	Unit Cost (GHS)	Amount (GHS)
UDS Navrongo Event
Transportation (Accra to Navrongo)	3	130	390
Transportation (Navrongo to Accra)	3	130	390
Accomodation	1		300
Breakfast for facilitators	3		112
Transportation from hotel to event venue and back to hotel			200
Water and Tissue			35.50
Breakfast and lunch for participants	30		1,500
Lunch and supper for facilitators	3		390
Payment to use ICT lab			500
Purchase of Router			485
Total Cost			4,302.5
AITI-KACE Event
Breakfast for participants			238
Lunch for participants			1,250
Extra Lunch for participants who did not get food	3		91.50
Water and Drinks			120
Total Cost			1,699.50
Offline Event Organisation
Internet Data for offline events			1,335
Renting of a projector for two events			400
Transporting of the projector to and from two events			120
Renting of Generator for UDS event			100
Fuel for Generator			20
Extension boards	2		170
Team Management			830.65
Virtual Events Organisation and Report Compilation			1,290
Total Cost			4,265.65
TOTAL EXPENDITURE			10,267.65
REMAINING BALANCE			1,107.35

Remaining funds

Do you have any remaining grant funds?

Yes, we have remaining funds of GHS 1,107.35.

The funds remaining from this grant in the amount of 1,107.35 GHS were deducted from another grant payment for Grants:Project/Global Open Initiative/Wikidata GLAMs Campaign, Ghana.

Anything else

Anything else you want to share about your project?

Outreach Dashboard metrics
- All Events - [1]