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Grants:Project/Rapid/Bhuvana Meenakshi/Wikimedia Hackathon @CityJS India2022/Report

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Report accepted
This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.


Goals

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Did you meet your goals? Are you happy with how the project went?

Yes, we were able to meet our overall goals and contented with the outcomes of the project. We had good participation of student/budding developers, mentors contributing to Wikimedia and volunteers who made this event successful. In this 2 day event we majorly touched on overall Wikimedia projects and possibilities of where contributions are needed. We also had training sessions on Wikimedia API, Wikimedia Commons and Media Wiki UserScript. As a result the student developers came up with their own problem statements and solutions for the existing Good First Issues, resolved bugs and also contributed to the existing Wikimedia projects. The event page is at CityJS Wikimedia Hackathon 2022.

Outcome

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Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.


Target outcome Achieved outcome Explanation
Number of total participants: 100 (incudes hackathon participants, organisers, mentors, juries and volunteers) Overall hackathon participants : 60

Organisers : 7 Volunteers: 20 Mentor:10 Juries: 3

There was an overall participation of 100 who played various roles at the event. The first two days of the hackathon we had trainers which included 2 staff members from WMF. In parallel the Hackathon was carried out by the participants followed by displaying the outputs of the projects on the final day.
Number of photos uploaded to Wikimedia Commons (if applicable): 20
Number of newcomers who will contribute to Wikimedia projects after the sessions: 50 55 Almost most of the participants were new to Wikimedia projects and so beginner friendly tasks were assigned to them to get familiar with the projects as part of this Hackathon
Number of contributors who will participate in Wikimedia track of the Hackathon: 40-50 No. of participants who contributed to Wikimedia Hackathon: 60 We invited top 60 participants post a proposal screening which was held by the institutions individually. The final participants formed teams of 2-5 to work on the hackathon projects collaboratively.
Number of women and other marginalized gender groups (who self identify) who take part in the Hackathon: 30-40 Gender Diversity: 35 (identified as women)


Learning

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Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
  • The Hackathon had training and mentoring sessions by User:Jayprakash12345 and User:Neechalkaran who guided the students throughout the Hackathon. Also we had guest talks from User:SSethi (WMF) and User: PDas (WMF) helpedd the students to get a clarity of thoughts on how to approach Wikimedia based projects.
  • The student developers of the Hackthon were beginners to Wikimedia but with their technical background they were able to participate in the projects.
  • The participants were allowed to work on the projects of their interests as teams and present their outputs. These outputs were verified and suggested improvements by User:Jayprakash12345 and User:Neechalkaran
  • The organisers and volunteers also learned about hosting such hybrid events and handling the participant requirements.
  • The participants found the merch/swag items helpful and interesting.
  • The diversity in the participation was well-balanced.
  • What did not work so well?
  • We did have good outputs from the event but an even more engaging 100% in-person event was not achievable at that moment given also the COVID restrictions in the region. Yet with our capacity we helped 20 participants with internet data pack purchase and invited a few to the venue.
  • Although we had mentors and faculty members from the instituion who helped the students with their queries the participants needed more 1-1 practise sessions.
  • What would you do differently next time?
  • We would make the next event in-person with more mentors from Wikimedia communities.
  • The event would have a day dedicated only for talks and workshops and followed by the Hackathon. This way the event could be little more elaborate in covering a lot of topics and speakers.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Expense category Amount INR
Merchandise ₹ 90000
Certificates ₹ 20000
Mementos ₹ 33000
Logistics ₹ 56000
Food and Snacks ₹ 45750
Logistics ₹ 35000
Internet charges(reimbursements) ₹ 27000
Total ₹ 3,06,750

Remaining funds

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Do you have any remaining grant funds?

  • ₹ 3250
Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.


Anything else

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Anything else you want to share about your project?

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