Grants:Programs/Wikimedia Community Fund/Wikimedia Finlands Community Funds application 2022
Jaakko Pirinen, Haltiamieli
Pia Adibe, piaadibeThis is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.
Applicant details
[edit]Wikimedia username(s):
- Kimmo Virtanen, Zache
Jaakko Pirinen, Haltiamieli Pia Adibe, piaadibe
Organization:
- Wikimedia Suomi ry
Have you received grants from the Wikimedia Foundation before?
- Applied previously and did receive a grant
Have you received grants from any non-wiki organization before?
- Yes
Which organization(s) did you receive grants from?
- 151000€ City of Helsinki 2018-2022
2000€ Kansan sivistysrahasto 2020 39000€ The Ministry of Education and Culture of Finland 2013, 2015 31600€ Nordisk Kulturfond 2014
Organization details
[edit]What is your organization or group's mission?
- Wikimedia Suomi ry (WMFI) is a Finnish non-profit association registered in 2009. The association supports and promotes the knowledge and use of the online encyclopedia Wikipedia and other free services maintained by the Wikimedia Foundation, as well as the creation and distribution of free content in Finland.
If you would like, please share any websites or social media accounts that your group or organization has. (optional)
- Homepage
Wikipages https://fi.wikimedia.org
Wikimedia Suomi’s facebook page https://www.facebook.com/WikimediaSuomi
Friends of Wikipedia (started by Wikimedia Suomi, co-managed by community and WMFI actives) https://www.facebook.com/groups/wikipedianystavat
Wiki Loves Monuments Finland https://wlm.wikimedia.fi
Slack https://wikimediafi.slack.com
Grant proposal
[edit]Please state the title of your proposal. This will also be a title for the Meta-Wiki page.
- Wikimedia Finlands Community Funds application 2022
Where will this proposal be implemented?
- Finland
Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)
- Local
If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.
What are the main challenges you are trying to solve and your proposed solution?
- Currently the main challenge of Wikimedia Finland is that as we have expanded our work at a fast pace, there has not been time to focus on improving our internal structures. The proposed solution is to have an adminitrative position for this.
The second larger challenge in Finnish Wikimedia community is the lack of growth of the editor community. It needs to be able to replenish the people with special skills so it can keep functioning in the future. This also impacts not just Wikimedia projects but also Wikimedia Finland’s volunteer base as both use the same pool of people.
For this we are
- reaching new people using outreach campaigns such as competitions, photowalks, and thematic workshops. To make these more effective we are collaborating with big social media groups and local key persons.
- making the Wikimedia community more inclusive by showing gaps in content and policies as we believe that when editors are aware of them, they try to avoid replicating the mistakes.
- supporting the existing editor community by supporting/developing tools, helping community projects financially and logistically and by teaching new skills. We are also strengthening the international connections between wikimedists.
Our third challenge is that Wikimedia Finland's main limiting factor is the limited amount of personal resources. For these we try to use alternative ways to find new volunteers such as internships and student course works. For getting funding for more resources our strategy is to have another funding source beside Wikimedia Foundation. In 2022 WMFI will try to find a new large project as the Helsinki rephotography project ends in Q1 of 2022.
What is the main objective of your proposal?
- The main objective of this proposal is to make Wikimedia Finland’s work more sustainable. In administration, the objective is to get employer functions such as insurances, occupational health care etc implemented in 2022. We develop our yearly events such as Punaisten linkkien naiset and Wiki Loves Monuments so that they are more effective and will be easily repeatable and so that we can get new ideas and volunteers every year for them.
Describe your main strategies to achieve this objective and the main activities you will be developing as part of these strategies.
- To make WMFI’s internal structure more robust and to get the mandatory employer requirements in check we will implement these:
- Insurances for employees and property, Occupational healthcare for employees
- Backup and document electronic infrastructure
- Written documentation about policies and best practices
- Change the financial management to Procountor
- Find a new project for 2023 as a second funding source as the Helsinki rephotography project ends.
Outreach
Our outreach strategy is to find methods to productize outreach events such as Wiki Loves Monuments and Womens day/month as stable yearly events. For this we are doing:
- 10-20 photowalks combined with online editing workshops. Get visibility for these via social media. Target is 10-20 events with 500 participants in total with 50% new editors. Walks are pre-events for WLM.
- Develop Wiki Loves Monuments competition to be a part of the yearly European Heritage Days. Target is 150 participants, of them 75 new and 1500 photos. 6 municipal museums as partners.
- Women’s day event in March and a Punaisten linkkien naiset (Women in Red) in April. Goal is to have 1,000 new, well-sourced biographies of women and 40 new editors.
- A Night of Science event on January 16th, 2022 Wikimedia Finland will run an environmental science edit-a-thon. The goal is 25 offline and 25 online participants with a science background.
- Giving a possibility for the 2-4 students to plan the WLM/PLN/Photowalks campaigns or work with Flutter camera app as part of their internships or thesis work.
- At least 1 event or project with regional development libraries
Community
Community work’s focus is on supporting projects run by the editor community and improving community members’ skills and abilities
- WMFI will continue to financially and technically support photohunts of the Public artworks and memorials of Finland project
- Facilitate 3 peer reviews on content gaps together with minority groups and community members
- Fund 3-5 access to newspaper archives for Wikimedia library users
- Organize Finnish Wikipedia 20 year event
- Organize language clubs, online meetups between Wikipedia writers in other languages. Make Finnish Wikipedia’s key documentation more accessible to people who can't read Finnish
- Participate in 3 projects organized with/by another Wikimedia Northern Europe chapter or with Vikimédiens du Bénin. Wikimedia Finland is doing the Wiki Loves Rephotography challenge with WMEE.
Please state if you will be carrying out any of these activities within your programs? Select all that apply.
- Organizing Meet-up online, Workshops, Edit-A-Thons, Train-the-Trainer, Photowalk, Contest, Wiki Loves campaign
Are you running any in-person events or activities?
Please state if your proposal aims to work on any of the identified content knowledge gaps?
- Content Gender gap, Geography, Cultural background, ethnicity, religion, racial
Please state if your proposal includes any of these areas or thematic focus.
- Education, Culture, heritage or GLAM , Open Technology, Diversity
Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.
- Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Socioeconomic status, Age, Digital Access
Please tell us more about your target participants.
- Photowalks for target participants: users without prior experience from Wikimedia or computer skills. In-person outdoor events will give hands-on guidance on creating Wikimedia accounts, finding targets for photographing and uploading photos to Wikimedia commons using smartphones.
Based on Helsinki rephotography photo walks our participants are adults. Walks are popular among senior citizens. It is important that we are organizing the events so that there is a possibility of keeping our distance so it feels safe in the middle of a pandemic too. Our events are free of charge, but they will require a smartphone or camera for finding targets and for taking photos.
Repeating photo walks multiple times with little variation but with different target groups such as students, immigrants or senior citizens makes the work needed for preparation of the initial event more efficient.
The online workshop after the walk will give us space for teaching how to use photos on wikimedia wikis, how to upload photos using a computer. As these can be formed as regular helpdesk events for new users to seek help with editing. We are also giving help via email which seems to be an easier way for seniors to contact WMFI than asking questions via wikipages.
In smaller cities we reach new people with our regional Wiki Loves Monuments partners and with the Libraries for Regional Development group. We are teaching people who are doing IT related support work with senior citizens on how to edit wikis.
As an end goal we believe that editors will continue editing and also teaching wikiediting to others when they have first learned the basic level of editing.
This year we are expanding our work with students. Students are one of the lowest income groups in Finland. Our work is two fold, first we work as an enabler via giving technical infrastructure for utilizing Wikimedia and open content in course works and as second we give grants for thesis works. With students our strategy is to teach how to utilize and understand open data in general and we believe that they will use the skills learned in future.
Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?
- Yes
Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.
- Competitions of the week can participate by editing Wikipedia in Finnish, Inari Sámi, Northern Sámi or Livonian. Editing competition points are calculated by ukbot which is operated by Danmichaelo from nowiki.
Women related work is originated from Wikigap by Wikimedia Sweden and these are coordinated via meta wiki and emails.
We are collaborating with WMEE:s Wiki Loves Rephotography event in spring. Coordination has been done via multi-organization Slack channels.
There is an ongoing cross border Wiki Loves Monuments and European Heritage days initiative by Wikimedia Scotland (other participating countries Belgium, Latvia, North Macedonia, Finland) for getting a communication grant for Wiki Loves Monuments 2022 and European heritage days. In Finland co-operation is coordinated by the ministry of environment in Finland.
Benin Bilateral Companionship program with Vikimédiens du Bénin continues via direct personal contacts and wikiprojects.
Will you be working with other external, non-Wikimedian partners to implement this proposal?
- Yes
Please describe these partnerships.
- Wiki Loves Monuments:
- Parners: The Finnish Heritage Agency, The Ministry of Environment, 6 regional museums
- planning, communication, contacts and awards ceremony
- wikidata imports of monuments data
- archiving of the photos
- organizing regional program
Kallio Walking festival provides visibility, contacts and expertise for photowalks.
12000€ from the city of Helsinki for Helsinki rephotography’s work and events in Q1/2022.
The Ajapaik.ee platform is used by WMFI in Helsinki rephoto and WLM
- 1500€/year: server space by Fotki
- 5000€/year: API/Maps services by Google
- 10000€ for Wiki Loves Rephotography to Ajapaik from the ministry of the environment of Eesti
- Two homelab servers for computing and backups
Ympäristötiede Wikipediaan event partners: organizing, physical space, internet streaming, speakers, safety. Pizzas to local and remote participants.
The Libraries for Regional Development group is planning Wikipedia workshops which are sourced from the private sector.
How do you hope to sustain or expand the work carried out in this proposal after the grant?
- Our long term plan is to establish yearly routines for organizing Women’s day and Punaisten linkkien naiset and Wiki Loves Monuments events as part of larger international events so it can be included to larger organizations yearly programs and it can be supported by their communication staff.
For being able to renew itself every year and develop it further we invite students to do internships or thesis works on the campaigns. It will give them an opportunity to work with a global campaign but also give us fresh ideas and reach to new people every year.
To add new places in Wiki Loves Monuments we are contacting new regional museums and cities every year for getting new data to be added to our Wikidata monuments index.
In the last two years we have been adding the protected buildings data from municipal databases. We also develop tools for finding targets for photos like Wiki Shoot Me or Ajapaik Flutter rephotography app. Results of this work will stay after the grant.
We also like to transform our work so that the campaigns will become regular events in wikipedians’ calendars so that they will start to participate in decision making and organizing the events.
With this Wikimedia Finland can step down from leading to the supporter role. This has been done with a public art documentation project where wikipedia editors are leading the project and Wikimedia Finland will give financial and tech support when needed.
Do you have the team that is needed to implement this proposal?
- Job title: Administrator
Who is filling this role?: TBD Brief description: Organizing projects, reporting, tracking day-to-day finances and doing the financial reports. Indication of FTE and duration of work: FTE 20% (2022/01/01 - 2022/12/31)
Job title: Wiki Technician Who is filling this role?: Kimmo Virtanen Brief description: Technical support for the projects, student work coordination, Project leading the Helsinki rephotography project. Indication of FTE and duration of work: FTE 40% (2022/01/01 - 2022/12/31) Linkages: Zache Kimmo Virtanen is administrator in Finnish Wikipedia
Job title: Wiki Loves Monuments coordinator Who is filling this role?: Nanna Saarhelo. Brief description: Coordinating Photowalks and Wiki Loves Monuments and recruiting partner organizations to WLM and to photowalks. Indication of FTE and duration of work: average FTE 40% 9 months (approxmation 2022/04/01 - 2022/12/31)
Job title: Helsinki rephoto coordinator Who is filling this role?: Nanna Saarhelo. Brief description: Planning and implementing Helsinki rephotography’s online participation. Planning and implementing Helsinki rephotography’s live events like photography trips. Indication of FTE and duration of work: average FTE 40% 3 months (approxmation 2022/01/01 - 2022/03/31, Funded by Helsinki Rephotography project)
Job title: Helsinki rephoto software developer Who is filling this role?: TBD. Brief description: Doing technical support for Helsinki rephotography. For 2022 this position depends on how much funding is for Q1/2022. Funded by Helsinki Rephotography project)
Job title: 2-4 x internships Who is filling this role?: 2 x technical students, 2 x non-technical students Brief description: Helping with Wiki Loves Monuments and planning new ways to get people to participate in contributing to Wikimedia projects. Technical students are developing tools and enriching the data needed in events. Indication of FTE and duration of work: 5 months with FTE 100% per person
In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.
- Improve User Experience, Invest in Skills and Leadership Development, Evaluate, Iterate, and Adapt
Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)
- Yes
Learning, Sharing, and Evaluation
[edit]What do you hope to learn from your work in this fund proposal?
- As the WMFI has employees that it will learn to act as an employer and handle its responsibilities. This means that basic operation needs to be more structured and documented. It also needs some learning on how to keep focus on tasks which are planned and not to change to the next one when opportunity comes.
A longer term plan is to develop organizational structures so that WMFI could be able to utilize wage subsidies for non-profit organizations for hiring people who have difficulty finding work. Also, as a non-profit organization WMFI could offer placements for non-military service.
Non-paid student internships are a lightweight way to learn this as these students stay under school insurance and there are no salary costs. However, WMFI as an employer needs to give interns proper guidance for the task at hand and work supervision so with this learning goes both ways. We learn how to lead the work. Interns learn about work and open data ecosystems.
Via student projects, internships and thesis works we will get a glimpse of new fresh skills that students have been able to learn from their studies and which we do not have time or skills to learn directly. For example how to use machine learning or different API’s or tools.
We need also to learn how to make our outreach more efficient and get new ideas for every year. With student collaboration we can get new ideas, contacts and ways to make outreach.
Core Metrics
[edit]Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.
| Core metrics | Description | Target |
|---|---|---|
| Number of participants | New participant 700
Returning participant 300 |
1000 |
| Number of editors | New editors 400
Returning editors 200 |
600 |
| Number of organizers | New organizers 50
Returning organizers 25 |
75 |
| Wikimedia Project | Description | Target |
|---|---|---|
| Wikipedia | Number of pages created in Women's day and Women in red event (1000), 400 number of pages improved in Public art documentation project, peer-review project and Benin project | 1400 |
| Wikimedia Commons | Number of photos uploaded | 6500 |
| Wikidata | Number of Wikidata items improved or created | 10000 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
If for some reason your proposal will not measure these core metrics please provide an explanation.
- N/A
Additional Metrics
[edit]Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.
| Additional Metrics | Description | Target |
|---|---|---|
| Number of editors that continue to participate/retained after activities | 350 of editors will continue after activities, 50-100 of these are new editors which are created account during activities and haven't been used Wikimedia services before. | 350 |
| Number of organizers that continue to participate/retained after activities | 20 organizers who haven't been in our projects before will continue editing Wikimedia services after the events. | 20 |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | We start, improve or continue 2 strategic partnerships with higher education institutions for developing our student projects. | 2 |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A |
| Number of activities developed | We develop 2 new type of activities with community which haven't been tried before (proposed candidates: Drone photography and language clubs) | 2 |
| Number of volunteer hours | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
What other information will you be collecting to learn about the impact of your work? (optional)
- We are offering our topics for higher education student thesis works which are including research and analytics chapters. Our work is also used as topics in student courses so we can get ides and feedback on our impact from their responses too.
What tools would you use to measure each metric selected?
- Wiki Loves Competitions Tools
- Event metrics
- UKBot (for weekly / monthly competitions)
- Public art projects statistics page
- Eventbride registration, Science night registration by university of Helsinki
- SQL queries from toolforge and Ajapaik database + SPARQL for filtering
How do you hope to share these results so that others can learn from them?
- Make a short presentation of the experience, Create a training workshop to show others what we learned, Share results with our communities, Develop learning material for other users, Other
- Students final and thesis works which can be read online
Financial Proposal
[edit]What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.
- 119000 EUR
What is this amount in US Currency (to the best of your knowledge)?
- 134090 USD
Do you want to apply for multi-year funding?
- No
If you have calculated it, please provide an estimate of the year 2 or year 3 request.
- N/A
Please share your budget for this proposal.
What do you do to make sure there is a good management of funds?
- We are doing yearly public reporting on how we have used funds giving an overview of spending and breaking down expenses to single purchase level. We have salary transparency between employees. Costs are reviewed in board meetings so it is known on monthly basis how we have used the money. These board meetings are open for everybody and minutes are public for review afterwards.
Payroll services and accounting is done by financial management company Emu ( https://emu.fi/en/ ) and we have yearly financial audit by Risto Ekholm of BDO Oy. ( https://www.bdo.fi/en-gb/ )
How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?
- We are relaying information related to UCOC to Finnish Wikipedia community and pushing it forward with its practical implementation in workflows if we can. We are also believers of well written guidelines for making things go smoothly so we are preparing those.
We are working with finnish wikipedia arbcom for facilitating practial guidelines for a supportive enviroment.
Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Staffing plan or organogram:
- Other public document(s):
Final Message
[edit]By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
[edit]- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.