Grants:Programs/Wikimedia Community Fund/Wikimedia Community User Group Malaysia’s 2023 General Support

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Applicant details

Wikimedia username(s):

Tofeiku

Dody Ismoyo

Organization:

Pertubuhan Kebajikan Komuniti Pengguna Wiki Malaysia

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

No

H.1 Which organization(s) did you receive grants from?

N/A

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Additional information

R. Where will this proposal be implemented?

Malaysia

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

Local

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

https://www.facebook.com/groups/wikimedia.malaysia https://www.linkedin.com/company/68633582

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Proposal

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

At this stage, it is to promote the Wikimedia movement around the country, and to assist underrepresented communities especially indigenous communities through Wikimedia projects like documenting their languages in Wiktionary just like what we have done through Wikikata and other Wiktionary training. We can go deeper in detail (fine tuning) in this proposal. The past work we have done, we have made several meetups and gained several new editors. However, we still need to train them and expand further to more new members so that they also can run this user group in the future.

2. What is the change that you are trying to bring about and why is this important?

The biggest change we wish to bring out to society is to change their mindset about Wikipedia and Wikimedia projects in general. Most of the time, local societies here still haven’t understood the importance and full power of Wikimedia projects. Most of them think Wikipedia is just for students to do their school homework, that’s all.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

Aside from making more meetups, we need to improve the branding of Wikimedia. These are very important for people to see us differently. We need to show them that Wikimedia is the future library and the future legit & verifiable source of information, much better than those information people received from YouTube or Whatsapp groups, which are not verified. Bringing our name into the media will also improve this branding as well.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

Aside from the usual Wikimedia meetups, we need to engage more with NGO, famous institutions or even famous people (minister, CEO etc). But to do that, usually there will be many times and days spent on traveling, pre-meetup meetings, proposal writings etc, thus we need to have more human resources first that can help us into this ‘day-to-day’ kinda administrative works, in which therefore we need to have meetups with local universities and colleges first, hoping that we can establish Wikimedia Student Club in each of those educational institution.

5. Do you want to apply for multi-year funding?

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

January 2023: #100wikidays, #1lib1ref

February 2023: Wiki Loves Folklore, Wikipedia Asrama March 2023: Wikigap April 2023: WikiSihat May 2023: Wiki Love Earth, #1lib1ref June 2023: French Vikidia teacher training July 2023: WikiKata, Malay Wikipedia WikiLatih August 2023: Merdeka data-a-thon, Wikimania September 2023: Wiki Love Monument October 2023: Wikidata birthday, Malay Wikipedia birthday November 2023: Wikipedia Asian Month December 2023: Malay Wikipedia online edit-a-thon

7. Do you have the team that is needed to implement this proposal?

At this moment sadly no. In total, there are around 8 of us in the Malaysia user group. Some of them used to be very active 4-5 years back, but now they are slowing down. So currently there are only 2 or 3 of us running this user group, even one is currently based outside Malaysia for his study. So in terms of team, we are really struggling. One more, one of us in the core active team lives in the capital city (the place where most of the institutions for prospect meetups will be held), so 1 needs to travel 4 hours by car, and another needs to take 2 hours flight to reach the capital city.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Geography, Language, Important Topics (topics considered to be of impact or important in the specific context)

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

For language, we are focusing on the local aborigines language, thus we are engaging with the educational/government institutions dealing in preserving those languages. For geography, we can improve it based on the location and origin of people coming to the meetups. For important topics, we need to do more in-depth research in finding legitimate & verifiable sources to write/edit in Wikimedia projects on those topics.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

The biggest challenge is the more human resource we need, because one-off meetup is not enough at all to engage and retain these new communities. Probably we need to employ short-term interns to do this, but in order to do that, we need to have better presence in the society first.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

We always have our do & don’t in our Meta-Wiki user group page. We can also even go further by re-writing it up again in our meetup page. So far in Malaysia, friendly space policy has never been an issue at all.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

So far we have engaged in an early discussion with Wikimedia Indonesia (WMID) Chapter, in which we were in Jakarta (Indonesia’s capital) at WMID headquarters to ask for advice or human resource help to help our work in Malaysia (Indonesia-Malaysia Meetup 1 & Meetup 2), because WMID is really active and they have enough human resources. Besides, Indonesia and Malaysia are neighboring countries with relatively cheap flight tickets in between.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

Potential partnerships are those who have a higher name and broader reach of audience. We have engaged with universities so that we can have access to their students, we have engaged with artists in which they can collaborate with us in spreading arts and Wikimedia at the same time, we have engaged in entertainment event organizers (in particular cosplay and anime), to promote Wikimedia among ACG (animation, comics and games) communities to make Wikimedia looks more fun.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

We need to have more human resources in each big city or each state, so that we can always help each other (that one doesn't become too overburdened and overloaded). By having university Wikimedia student clubs, it will also help a lot in terms of human resources and the continuation of this movement (e.g. they can make weekly Wikimedia editing meetup in their campus) etc.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

The biggest risk is if the core active team member of Malaysia user group suddenly decides to retire from contributing to the offline/outreach Wikimedia movement. If that happens, then the Wikimedia Malaysia user group will be completely gone and disappear from Malaysian society. We are just lacking loyal editors who want to keep running this user group, even on a part-time & voluntary basis.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Improve User Experience, Identify Topics for Impact

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.

No

Learning, Sharing, and Evaluation

19. What do you hope to learn from your work in this fund proposal?

How many partnerships did we build to support underrepresented group activities like indigenous community? Were they successful or effective? Are our partners willing to continue the partnership?

What are the factors for editor retention? What other factors that we need to avoid?

What attracts new participants to join events?

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.


Main Metrics	Description	Target
Number of participants	The number of participants in all activities is 200 participants: 30 particularly indigenous editors from the Orang Asli of Peninsular Malaysia, and indigenous groups from Borneo Malaysia. Of these, our target is that 25 will be new participants. 100 participants for Malay Wikipedia monthly online meetup. Of these, our target is that 80 will be new participants. 30 participants for WikiGap, particularly female editors. Of these, our target is that 20 will be new participants. 20 participants for WikiSelera. 20 participants for WikiKata.	200
Number of editors	The number of editors in all activities is 150 editors: 20 particularly indigenous editors from the Orang Asli of Peninsular Malaysia, and indigenous groups from Borneo Malaysia. Of these, our target is that 15 will be new editors. 80 participants for Malay Wikipedia monthly online meetup. Of these, our target is that 70 will be new participants. 20 participants for WikiGap, particularly female editors. Of these, our target is that 15 will be new participants. 10 editors for WikiKata 20 editors for WikiSelera	200
Number of organisers	The number of organisers in all activities: 5 Of these, our target is that 3 will be new organisers that will help co-organise competitions and workshops. 2 will be existing WCUGM organisers.	5
Number of Wikimedia Commons files uploaded	500 images uploaded to Wikimedia Commons.	400
Number of edits	N/A	N/A

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	Malay Wikipedia Wikilatih: 20 Wikipedia Asrama: 20	100
Number of editors	N/A	130
Number of organizers	Number of organisers that continue to participate/retained after activities	5

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
Wikipedia	100 new articles created for Malay Wikipedia.	100
Wiktionary	500 new lemmas added into Malay Wiktionary	500
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

22. What tools would you use to measure each metric selected?

Wiki tools Social media tracking tools/ hashtag etc Programs Dashboard

Financial Proposal

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

187375.02 MYR

23.2 What is this amount in US Currency (to the best of your knowledge)?

40119.1 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/file/d/11mDR91O_SIyMyyHh67sKRIpxdq2QKTAZ/edit?usp=docslist_api&filetype=msexcel

23.4 Please include any additional observations or comments you would like to include about your budget.

N/A

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Final Message

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

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