Grants:Programs/Wikimedia Community Fund/Wikimedia Australia 2022 - 2025/Final Report

Report Status: Draft

Due date: 2025-07-31T00:00:00Z

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results. See the midpoint report if you want to review the midpoint results.

Name of Organization: Wikimedia Australia Inc
Title of Proposal: Wikimedia Australia 2022 - 2025

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented. Were there changes made to your proposed activities that are important to highlight?

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these.

3. Would you say that your project had any innovations - things that you did very differently? If so, please describe them.

4. Please describe how different communities participated and were informed about your work. Provide any useful links that illustrate community engagement.

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

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6. To what extent do you agree with the following statements about your efforts? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups
B. Create a more inclusive and connected culture in our community
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives
E. Encourage the retention of editors
F. Encourage the retention of organizers
G. Increased participants' feelings of belonging and connection to the movement.

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups? What did you find were effective strategies for doing so? What were some of your main challenges?

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Part 2: Your main learning

8. In your application, you outlined your learning priorities for this fund. What are you learning about these areas during this period?

9. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative (challenging/difficult) situations. What did you learn from those experiences?

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

11. If you were sitting with a friend to tell them one fascinating thing about your work during this fund, what would it be (think of inspiring moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

12. Please share resources that would be useful to share with other Wikimedian organisations so that they can learn from your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others.

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Part 3: Metrics

13a. In your application, you outlined some core metrics and targets that you would like to measure and the targets for each metric. In the following table please highlight the metrics that you measured and describe the qualitative or quantitative results. You can also provide any comments or analysis regarding these results, such as a more detailed description of qualitative results, or explanations if certain metrics or targets were not met or had to be changed. Please also mention what tools and methodologies were used to measure each metric. If relevant you can link to the results of measurements using tools such as dashboards, as well as tools that you have designed such as surveys, interviews, focus groups, case studies, etc.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	Number of participants at events, workshops and training	400
Number of editors	Number of contributors across all Wikimedia Australia events and activities	200
Number of organizers	Number of facilitators in facilitator program and associated event organisers.	15

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	Based on Dashboard: https://outreachdashboard.wmflabs.org/campaigns/wikimedia_australia_202122/programs	300	N/A	N/A	N/A
Wikidata	Based on Dashboard: https://outreachdashboard.wmflabs.org/campaigns/wikimedia_australia_202122/programs	1000	N/A	N/A	N/A
Wikimedia Commons	Number of uploads to Wikimedia Commons for Wiki Loves Earth	1200	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

13b. In your application, you outlined some core metrics and targets that you would like to measure and the targets for each metric. In the following table please highlight the metrics that you measured and describe the qualitative or quantitative results. You can also provide any comments or analysis regarding these results, such as a more detailed description of qualitative results, or explanations if certain metrics or targets were not met or had to be changed. Please also mention what tools and methodologies were used to measure each metric. If relevant you can link to the results of measurements using tools such as dashboards, as well as tools that you have designed such as surveys, interviews, focus groups, case studies, etc.

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	Wikimedia Australia is committed to working with the Wikimedia Foundation and affiliates to determine a methodology to measure editor retention from Wikimedia Australia events and activities. As a result of this proposal, it will share a methodology for measuring retention. We will also undertake a qualitative survey and brief discussion paper about retention at the end of this 12 month cycle.	1	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	Number of volunteer facilitators and organisers that participant in more than one event, meeting or activity within 12 months.	10	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	Number of partnerships with organisations across Australia to deliver events, edit-a-thons and training, both in person and online, and,or develop customised programs to improve the discovery of content, collections and data.	10	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	Number of post event surveys (as per main metric 5)	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	Number of strategic partnerships that contribute to longer term growth, diversity and sustainability of diverse participants and identified target groups	5	N/A	N/A	N/A
Number of people reached through social media publications	Twitter: 10,000 tweet impressions per month, 120,000 yearly Instagram: 40 likes per month, 480 yearly Facebook: 10,000 reach per month, 120,000 yearly	250000	N/A	N/A	N/A
Number of activities developed	Non event-based programs, such as Wikidata Fellowships https://wikimedia.org.au/wiki/Wikidata_Fellowships	5	N/A	N/A	N/A
Number of volunteer hours	Inclusive of 150 hours of committee meetings and 50 hours of facilitators at events	200	N/A	N/A	N/A
N/A	Number of paid members of Wikimedia Australia	100	N/A	N/A	N/A
N/A	No. of events (from Wikimedia Australia Events page https://wikimedia.org.au/wiki/Past_events).	40	N/A	N/A	N/A
N/A	Number of partnerships (from website and any additional relevant agreements https://wikimedia.org.au/wiki/Partnerships)	10	N/A	N/A	N/A
N/A	Media engagements (inclusive of radio, print, online etc https://wikimedia.org.au/wiki/Media)	10	N/A	N/A	N/A
N/A	Number of post or during event surveys of how participants heard about the event? Ideally this metric is represented in a graph format to better understand how participants are finding out about our events.	10	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

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14a. State what difficulties you had or why you felt it was best to change them.

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15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations of how to address them in the future.

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16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

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N/A

Part 4: Organizational capacities & partnerships

17. For the following aspects of organizational capacity, in which aspects have you grown over the fund period? For which aspects do you require support?

Organizational capacity dimension
A. Financial capacity and management
B. Conflict management or transformation
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)
D. Partnership building
E. Strategic planning
F. Program design, implementation, and management
G. Scoping and testing new approaches, innovation
H. Recruiting new contributors (volunteer)
I. Support and growth path for different types of contributors (volunteers)
J. Governance
K. Communications, marketing, and social media
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability
M. On-wiki technical skills
N. Accessing and using data
O. Evaluating and learning from our work
P. Communicating and sharing what we learn with our peers and other stakeholders
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17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

17b Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support? Were there any training/tools/capacity-building resources that were important to help you grow?

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19. We are interested in learning more about your partnerships with other institutions. To what extent do you agree with the following statements? These can relate to new partnerships that resulted from this fund period or the further development of existing partnerships.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups

19a. Which of the following factors most helped you to build partnerships?

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19b. Which of the following factors hindered your ability to build partnerships?

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20. Is there anything else you would like to share about your efforts to build partnerships with other institutions and groups?

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Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement? Feel free to include an example if desired.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

23. If you would like to, please share why it has changed in this way.

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24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

25. If you would like to, please share why it has changed in this way.

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26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

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Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

27a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

29. How does your organization currently share mutual learning with other grantees? How did these relationships form and why? (e.g., whether there were common interests)?

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Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

31. Local currency type

32. Please report the funds received and spending in the currency of your fund.

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Report funds received and spent, if template not used.

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

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34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

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34b. What are you planning to do with the underspent funds?

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34c. Please provide details of hope to spend these funds.

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35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.