Grants:Programs/Wikimedia Community Fund/Wiki Advocates Philippines User Group Community Fund 2023
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Applicant details
[edit]Wikimedia username(s):
- Kunokuno
Daphpb
Organization:
- Wiki Advocates Philippines User Group
G. Have you received grants from the Wikimedia Foundation before?
- Applied previously and did receive a grant
H. Have you received grants from any non-wiki organization before?
- No
H.1 Which organization(s) did you receive grants from?
- N/A
M. Do you have a fiscal sponsor?
- Yes
M1. Fiscal organization name.
- Kiwix
Additional information
[edit]R. Where will this proposal be implemented?
- Philippines
S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:
- Local
S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.
T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)
https://www.facebook.com/WikiAdvocatesPH
M. Do you have a fiscal sponsor?
- Yes
M1. Fiscal organization name.
- Kiwix
Proposal
[edit]1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?
The Wiki Advocates Philippines User Group is a group of volunteer Filipino Wikimedians who support free knowledge by promoting its use through various Wikimedia projects. We do this by encouraging the use of these projects for different purposes, including but not limited to education, promoting equal gender representation, empowering local communities through project development, assisting in the promotion of global human rights, and organizing campaigns to support the free knowledge ecosystem.
Through this opportunity, we are envisioning an empowered user group with proper structure to strengthen ties, build, and link more partnerships between our community and other affiliates within and beyond the movement. We are hoping that we can represent the cause of the open and free knowledge systems using the different wikiprojects to invite more editors, partners, and possibly donors for the sustainability of our group, and to grow as an integral part of the Movement.
Specifically, we are looking forward that:
Through our Arte+Feminismo and SheSaid campaigns, we can organize events and community talks that will help close the gender gap while incorporating edit-a-thons to continuously improve Wikiquotes and its sister projects in the Philippines, Wikisambit and Wikikawikaan. We are looking at leveraging youth leaders and college students to participate and establish collaborations within their educational institutions.
Through our WikiDunong Project, we would be able to design training courses that include guides and how-tos of editing wikiprojects, educate teachers and students on how to utilize our wikiprojects in their curriculum, and create a sustainable group or club to invite and manage volunteers at universities.
Through our Hatch-A-Wiki Project, continue to develop Philippine language wikiprojects under incubation. This year, we are planning to continue training more communities working on Wikimedia Incubator and support languages with a substantial number of community editors who can sustain the project. The goal of the entire plan was to keep developing the wikiprojects we've been working on for years while also expanding the impact of our user group by bringing in new editors to support us with maintenance and eventually train them towards becoming future community organizers.
Through our Language Preservation through Wiktionaries and Wikiboses projects, we can document and conserve our regional languages by helping local communities and language activists and enthusiasts to work on Wiktionary and utilize Wikimedia Commons for audio recordings. We are looking forward to expanding our local Wiktionary's glossary, usage and content. We will compile audio recordings of literary pieces and culture from diverse locales for our Wikiboses project while introducing and training people to maximize content on Wikimedia Commons.
Through our Wiki Para sa Karapatan Pantawo project, we can organize community events, and partner with activists and local authorities to educate communities on human rights topics and climate change issues using Wikipedia as a platform. We will continue to add and develop climate change and human rights articles in Central Bikol and Tagalog Wikipedia, utilize Wikipedia in promoting human rights and press freedom in the country, organize a local version of WikiForHumanRights campaign, and celebrate Earth Day and Human Rights Day.
We are also looking forward to supporting global campaigns on our local context by participating on #1Librarian1Reference Campaign, support campaigns of Wiki Loves Women, Wiki World Heritage and WikiVibrance user groups. We will make an opportunity for local editors to meet with other global editors by hosting a local meet up on Wikimania 2023.
2. What is the change that you are trying to bring about and why is this important?
Shifting from rapid grant requests to having an annual budget would sufficiently change how effectively and efficiently we can accomplish our projects in the region. It would systematize the plans we have for a year, and we could have the opportunity to strategize the logistics part of project implementation, especially in terms of volunteer involvement. Projects that would require a lot of editors will be scheduled for less busy times of the year, whereas projects that can be done by a small team will be assisted by the staff we will be hiring, especially in aspects of design and writing.
Also, for this year, we are in the process of having a much more structured set-up for the organization, and having a concrete program for a year can heavily impact the performance of the current officers. Their roles will not be time-bounded by a specific campaign being run, but they will manage the entirety of the group for a whole year based on the timeline of activities and the availability of finances. Having an organizational set-up like this would result in more consistent editors contributing to wiki projects, sustainable collaboration with other stakeholders, and less waste of resources in terms of time and other event materials.
We are also seeing the opportunity of partnering with universities to create programs that would tackle how to use and edit various wikiprojects. As the students will always utilize these projects as learning resources, we opted to guide them on how to effectively make use of this project and be actively involved in editing it. The edit-a-thons we will be running on the entire year, such as the Art+Feminism Campaign, SheSaid Campaign, WikiForHumanRights, and Hatch-A-Wiki project, will all be a good starting point for both amplifying these projects and simultaneously educating the larger population of the benefits of the Wikiprojects in academic learning.
We have also seen the potential of the Wikimedia Commons in documenting and preserving the Philippine languages. The Language Preservation project was initially started through the Wikiboses wherein we connected to several writers within the Philippines and asked them to record a piece (poetry, a passage from a short story, flash fiction) and upload it to the commons as a free licensed resource.
Another aspect we are looking into is the leadership development of the current members. Before, they would only actively be involved during campaigns and project implementation, but giving them the opportunity to handle the organization's funds management and strategic plans will further develop their skills, and later on, the tasks that the founders of the group are performing at present will be carried on by them.
3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.
Monthly meetings will be conducted to track the developments of each project being run. It will be evaluated by the whole team to see if there are any specific points to be improved. This will also be a chance to recommend if a new volunteer participant would be suitable to help in project implementation, especially in design, documentation, and reporting. This will also be a space for adjustments if projects need to be extended, if they need additional workforce, or if there are required fund realignments depending on specific cases. Due to the limited time and funds available on our previous projects, we have only settled for what the group can accommodate through direct invitations. While it resulted in having new volunteer editors for our group, we could not establish partnerships with academic institutions that would essentially help us influence not only the students but also the educators in bringing in the wiki projects as one of their trusted learning resources. For this year, we plan on tapping these institutions, as we will also be formally recognized as a user group by the Affiliations Committee. We have started training our past members as project leaders, and this year we plan on stepping up their skills, especially in collaboration with user groups outside the Philippines (Art+Feminism, Wiki Loves Women, and Wiki World Heritage UG). Within this training, we would also tackle the funding process of the WMF, especially how to request a rapid grant and how to create a general community fund proposal. They will also be encouraged to take part in trainings being run by the movement (Let’s Connect Program) and take on volunteer tasks (EWOC, AffCom, Movement Strategy Roles, etc.) as we see them not only within the scope of the Philippines but on a regional or global scale. One area of work we would like to focus on this year is the language preservation project. The writers and cultural groups will collaborate well on this advocacy since it aligns with their expertise. The turn-out of this project will be a compilation of audio recordings of different Philippine languages on Wikimedia Commons through the Wikiboses page and the development of several Philippine Language incubator projects. In the past, our group was able to hatch three different incubator projects, and we have seen the interest of other regions in having their language wikiprojects. In the past, we have heavily relied on our own experiences and skills regarding project implementation. While we were able to develop our capacities as community organizers, we have yet to fully maximize the possibilities of each campaign. Hiring a coordinator with background knowledge of gender-related issues and feminism would result in a well-rounded and gender-gap-related program (Art+Feminism, SheSaid Campaign), and so with the other campaigns. This will also lessen the volunteers' paperwork tasks, mainly because they will focus more on facilitating the training and program speakers.
4. What are the activities you will be developing and delivering as part of these approaches or strategies?
User Group Meet-ups - Monthly meet up will be held to welcome new editors and discuss blockers met by the program officer. Also to give update on all of the projects being conducted and planning of the upcoming events. Hatch-A-Wiki 2023 - Promote wikiprojects under incubation and conduct a series of edit-a-thons and training on how to improve these wikiprojects. Arte + Feminismo: Arts and Gender Diversity Programs in the Philippines - This is an annual campaign as support to the global Art+Feminism campaigns. WikiDunong: Education Program in the Philippines - Support teachers and educators through the use and creation of open educational resources, Distribute offline wiki to schools and barangay reading centers, Promote Reading Wikipedia in the Classroom through training and module distribution, Create a pilot program of a Wiki Open High as a capacity building program for youth. Wiki Para sa Karapatang Pantawo: Climate and Human Rights Advocacies in the Philippines - Improve human rights topics and climate change articles in Philippine Wikipedias, Educate local communities about human rights and climate change issues using Wikipedia as a platform Wikimania 2023 - Volunteer Wikimedians from the Philippines will join Wikimania 2023 through video conferencing. During break topics on how to improve local Wikipedia will be discussed. Simple edit-thon will be encouraged. Wikiboses 2023 - This project aims to document languages in the Philippines through audio recordings uploaded in Wikimedia Commons. Entries will be in form of poetry, prayers, chants, and incantations. Transcriptions of the recordings will also be available.
5. Do you want to apply for multi-year funding?
No
5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?
- N/A
6. Please include a timeline (operational calendar) for your proposal.
7. Do you have the team that is needed to implement this proposal?
Yes, we have several active members in the group that constantly help out with the implementation of the projects. They have been actively involved in several campaigns, outreach activities, and edit-a-thons for more than a year now. Core team:
1. Kunokuno - User group co-founder, Network Organizer for A+F 2 Brazal.dang - User group co-founder, Librarian 3. Daramlagon - Community Organizer, WikiForHumanRights campaign organizer 4. MaroBos - Hatch-Wiki-Project pilot implementor, technical assistant 5. BiancaBrazal - newsletter designer, lay-out artist 6. Daphpb - User group president, local Wikimania organizer 7. Even Barrameda - User group vice-president, local Wikimania Organizer 8. DanBarrameda - User group secretary, lay-out artist, local Wikimania Organizer 9. YamPikit - User group treasurer, local Wikimania Organizer 10. JheckPesino - Hatch-A-Wikimedian trainer 11. CjayBarrameda - Hatch-A-Wikimedian trainer 12. RoronoaErica - lay-out artist
8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Language, Cultural background, ethnicity, religion, racial
8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.
Even before forming a formal user group, we intended to connect the wikiprojects to our immediate community. We have initiated our work as editors on incubator projects; these are the stagnant projects that we were able to track down in meta-wiki. Through sustained effort and support from the WMF through the rapid grants program, we formally released them to incubator status. Currently, these projects are used by the community and have been the platform for newbie editors as they start their journey as editors in the wikiprojects. Our Wikiboses project also addresses the lack of resources, especially free licensed literary pieces available online. This serves as a database of audio recordings and pdf files of transcripts that interested users can download freely.
9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Advocacy, Human Rights, Climate Change and sustainability
10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.
Gender Identity, Socioeconomic status, Age
11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?
We have encountered quite a few times in our edit-a-thons and campaigns the decline of interest among participants, and we were able to address this by providing simple training that would not overwhelm those participants who were inexperienced in wikiproject editing and even those that are not too computer-oriented. The format we follow on the hatch-a-wikimedian program for the scope of editing is for editors to first create their usernames, add a bio and picture, message other editors on talk pages, and register on an event page. From there, we would teach them to do minor edits such as interlinking wikipages, correcting typographical errors, or just adding an image on a Wiktionary page. Some hindrances to participating in in-person events, especially for students, are the means of transportation, and we have always included them in our possible minimal expenses. To maintain the enthusiasm, especially of newbie editors, some edit-a-thons are structured as contests, wherein participants with the most edits usually get a reward.
12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?
Our volunteers are already familiar with the UCOC and Friendly Space Policy of the WMF. As a group that also runs the Art+Feminism Campaign, we have also incorporated in our event guidelines the implementation of the Brave, Safe Space Policy of the Art+Feminism group.
13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?
No
13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.
14. Will you be working with other external, non-Wikimedian partners to implement this proposal?
No
14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.
N/A
15. How do you hope to sustain or expand the work carried out in this proposal after the grant?
The output of this grant will directly impact several local wikimedia projects and we foresee that in a year we will be able to develop team of editors that would continuously sustain the editing activities in each project. The WikiDunung project also intends to create a small group of volunteers within the universities that would handle editing trainings and invite newbie editors to be part of our group.
16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.
- Internal Risk:
1. Financial Management - Inflation can largely affect the prices of the expenses we have itemized so we have placed a practical amount that would be within the possible price changes within a year.
2. Human Resources - Volunteers may come and go depending on their time availability, enthusiasm, or burnout. We have addressed this by hiring a program officer and program coordinator that would oversee the implementation of projects, set up strategies in case there is a lack of manpower, and devise solutions that will require lesser engagement of volunteers in the meantime.
3. Community Engagement - Lack of devices and internet connectivity hinders the interest of participants in taking part in edit-a-thons. We were able to provide laptops, tablets, and cell phones to the participants that they can use for the duration of edit-a-thons. These devices are returned after the event. Data allowances are also provided if there are instances where assignments are required during edit-a-thons.
4. Governance - We have foreseen that the implementation of the projects and the awarding of the fund will overlap between two different terms of organizational roles. Since we are only composed of a small group, we have decided that once we were able to receive the support, the current roles will be fulfilled by the same members and would last until the program's end date. This will ensure the uniformity of the plan and the governance members will have ample time of learning from the project implementation. The monthly meet-ups are also a space for raising concerns about internal issues that we would need to address.
5. Technical - Since the problem of being blocked is evident in several edit-a-thons, one to two of our members will request an account-creation capability from the stewards. On the local projects that we will be editing, we will assure that at least one member of our group is a current administrator of it to avoid unwanted blocking of IPs or user accounts.
External:
1. Partnerships - The group will be formally recognized in the near future by the Affiliations Committee and we also intend to apply as a legal organization in our country. This would provide a better status for our group and partnering with several institutions will be possible because we can prove our legitimacy both on paper and on meta-wiki.
17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.
Provide for Safety and Inclusion, Invest in Skills and Leadership Development, Innovate in Free Knowledge
18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.
- No
Learning, Sharing, and Evaluation
[edit]19. What do you hope to learn from your work in this fund proposal?
Are there other possible areas of Wikiprojects we can work on to address the gender-gap issues? Is working on this area directly impacting gender-related issues within the movement?
What other strategies could we devise in order to connect with the educational sector aside from conducting training sessions and edit-a-thons?
Is the strategy we have followed to develop a specific language wikiproject in incubator status similar to other languages in the region?
Is the translation of an article in Wikipedia from English to a local language an effective way of preserving the local language? Or do we need to create a more region-specific program for language preservation advocacy?
How do we avoid volunteer burnout and sustain the volunteer’s interest until they themselves decided to take leadership roles?
20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.
| Main Metrics | Description | Target |
|---|---|---|
| Bridging the gender gap on Wikiprojects | These are identified wikiprojects with visible gender-gap issues. | 5 |
| Education Sector Partnership | These are the possible educational institutions that would collaborate with the outreach programs, edit-a-thons, and campaigns the group will be running. | 3 |
| Wikimedia Incubator projects Development | These are the both the existing incubator projects under the Wikimedia Incubator and the possible languages that can have an official incubator project to work on. | 2 |
| Language Preservation Initiatives | These are the translated articles on Wikipedia and the uploaded audio files on Wikimedia Commons through the Wikiboses project. These will both impact the language advocacy of the group. | 100 |
| Leadership Development | This will indicate the number of volunteers who have taken leadership roles either as appointed officers of the group or initiating a wikiproject campaign and edit-a-thon. | 5 |
Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.
| Additional Metrics | Description | Target |
|---|---|---|
| Number of editors that continue to participate/retained after activities | This are the number of repeat participants that are present in every activity ran. | 20 |
| Number of organizers that continue to participate/retained after activities | There are 12 active members on our group and we expect full participation of at least 5 organizers in the whole duration of the programs. | 5 |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | This are the partnership we will be having in connection with the Wikiboses project, one from the Writers group and one for the cultural group. | 2 |
| Feedback from participants on effective strategies for attracting and retaining contributors | This will be tracked and generated thru evaluation forms both online and in print. | 50 |
| Diversity of participants brought in by grantees | Participants will be provided with forms that would identify their gender, economic status, technical know-how on computers, and educational attainment. Names will not be mentioned during reporting. This is also an optional questionnaire to answer. The target will determine the 4 items (gender, economic status, technical know-how on computers, and educational attainment) identified. | 4 |
| Number of people reached through social media publications | Advertisement will be run on our social media pages, both in Facebook and Twitter. | 1000 |
| Number of activities developed | There are seven activities we intended to develop and accomplish for this program. | 7 |
| Number of volunteer hours | We will determine the time availability and come with an agreement to the specific volunteer hour required for each member every month. | 8 |
21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.
| Core metrics | Description | Target |
|---|---|---|
| Number of participants | These are the number of participants reached through the training and have not engaged into active editing. This will be tracked using attendance sheets and evaluation forms. | 250 |
| Number of editors | These are the registered editors on our event pages, Program and Event Dashboard, and hashtag tracker tool. | 500 |
| Number of organizers | These are the number of organizers involved in all our campaigns, edit-a-thons, and outreach activities. They will be tracked through documentation and accomplishment reports. | 10 |
| Wikimedia Project | Description | Target |
|---|---|---|
| Wikiquote | This will include both the Central Bikol and Tagalog Wikiquote projects during the Art+Fem Campaign, SheSaid drive, WikiGap, and WikiForHumanRights campaign. These are both the newly created and improved pages. | 2000 |
| Wikipedia | This will are all the newly edited articles and improved articles during the #1Lib1Ref Campaign, WikiForHumanRightsCampaign, Philippines Climate Change translate-a-thon, and Art+Feminism Campaign. | 600 |
| Wikidata | This will be generated through all the active campaigns being run. | 500 |
| Wikimedia Commons | This are the audio recordings thru the Lingua Libre and Spell4Wiki Application during the Central Bikol Wiktionary Edit-a-thon and the recording of literary pieces, prayers, and incantations for the Wikiboses project. | 3000 |
| Wiktionary | These are all the improved entries and the added words on the Central Bikol Wiktionary. | 7000 |
21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.
N/A
22. What tools would you use to measure each metric selected?
We will be using Programs and Event Dashboard Tool, Wikimedia Hashtag tracker tool, and the Event Registration tool. We will also conduct surveys and document interviews.
Financial Proposal
[edit]23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.
- 3786000 PHP
23.2 What is this amount in US Currency (to the best of your knowledge)?
- 67653.38 USD
23.3 Please upload your budget for this proposal or indicate the link to it.
23.4 Please include any additional observations or comments you would like to include about your budget.
- N/A
Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Final Message
[edit]By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
[edit]- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.