Grants:Programs/Wikimedia Community Fund/WikiJournal User Group/2022
User:Mikael Häggström
Administrative board members: Name - Username Thomas Shafee - Evolution_and_evolvability Daniel Mietchen - Daniel_Mietchen Felipe Schenone - Sophivorus frances.dilauro - Fransplace Guy George Vandegrift - Guy_vandegrift Gwinyai Masukume Mike Nicolaye - Taketa Henry Adolph Hoff - Marshallsumter Mikael Häggström - Mikael Häggström
Mohammed Sadat Abdulai - MassslyThis is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.
Applicant details
[edit]Wikimedia username(s):
- Main:
User:Mikael Häggström
Administrative board members: Name - Username Thomas Shafee - Evolution_and_evolvability Daniel Mietchen - Daniel_Mietchen Felipe Schenone - Sophivorus frances.dilauro - Fransplace Guy George Vandegrift - Guy_vandegrift Gwinyai Masukume Mike Nicolaye - Taketa Henry Adolph Hoff - Marshallsumter Mikael Häggström - Mikael Häggström Mohammed Sadat Abdulai - Masssly
Organization:
- WikiJournal
Have you received grants from the Wikimedia Foundation before?
- Applied previously and did receive a grant
Have you received grants from any non-wiki organization before?
- No
Which organization(s) did you receive grants from?
- N/A
Organization details
[edit]What is your organization or group's mission?
- "The mission of the WikiJournals is to publish scholarly works with no cost for the authors, apply quality checks on submissions by expert academic peer review, and make accepted works available online free of charge in perpetuity."
If you would like, please share any websites or social media accounts that your group or organization has. (optional)
That page also lists Twitter and Facebook pages etc.
Grant proposal
[edit]Please state the title of your proposal. This will also be a title for the Meta-Wiki page.
- WikiJournal User Group/2022
Where will this proposal be implemented?
- United States of America
Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)
- International
If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.
What are the main challenges you are trying to solve and your proposed solution?
- There are number of essential and time-critical tasks that need to occur during article processing (e.g. DOI assignment, version-of record typesetting, data preparation, outside communications). Many of these are currently time consuming or fiddly, but ensuring consistent and reproducible handling is of high importance and ensures volunteer time isn't undermined by technical limitations.
For organisational strategy, this ensures a smooth and seamless experience, minimising unnecessary wait times for contributors. This will also build a reputation for timeliness which is particularly important for original research outputs.
For movement strategy, our metadata records on Wikidata can act as templates for best practice in open metadata. The practice of writing scholarly articles directly online, and the building of technical tools to link front-end wiki drafting to a back-end editorial management interface has the potential to see wider uptake in the scholarly publishing community (especially academic societies, and journals in lower-middle income countries).
Objectives
Smooth processing and technical handling Updated automation and technology Exemplar Wikidata records and monitoring
Program metrics and targets
Technical tasks able to be fully performed by technical editor(s) Recruitment of 1-6 people, corresponding to 1.0 FTE distributed among them. In WikiJournal, 1 FTE corresponds to 48 hours per week Training (production of materials, and ability for existing tech editor(s) to train new)
What is the main objective of your proposal?
- With technical editors to deal with repetitive tasks, the editorial boards will be able to focus on dealing with new article submissions, including peer review. It will also allow members to spend more time in outreach, to attract new board members, authors and peer reviewers. Since WikiJournal is highly integrated with Wikimedia projects, such recruitment will bring more people to learn wiki editing and the contribution of knowledge, especially from academic people.
Describe your main strategies to achieve this objective and the main activities you will be developing as part of these strategies.
- The WikiJournal User Group needs to be highly visible outside of the Wikimedia community, since a key aim is to build bridges with international expert communities. It additionally needs to both learn from and share with the Wikimedia community, given its unique capabilities and perspectives.
For organisational strategy, continuously reaching additional potential participants is particularly important, as we rely on a large proportion of first time (and often one-off) Wikimedia contribution from people in author and peer reviewer roles.
For movement strategy, this forwards our shared goals in raising engagement amongst expert contributor communities, which are highly valuable to engage and brining into the movement.
Objectives
Awareness within the Wikimedia movement of group's activities Awareness outside of Wikimedia movement of group's activities
Program metrics and targets
For non-Wikimedia expert communities Presentation at conferences, symposia, Indexing inclusion Professional memberships Wikimedia affiliate connections (user groups, chapters and thematics orgs), either: have member of affiliate attend a WJ meeting have WJ member attend affiliate meeting Coverage of all affiliates: 50% Wikimedia events, ensure presentaion(s) at: Wikidata con Wikicite Wikimania
Please state if you will be carrying out any of these activities within your programs? Select all that apply.
- Organizing Meet-up online, Workshops, Train-the-Trainer, Conference/Event Organizing, Media outreach campaign, Central organizing for movement campaign
Are you running any in-person events or activities?
- No
Please state if your proposal aims to work on any of the identified content knowledge gaps?
- Content Gender gap, Age (regency) , Geography, Language, Socioeconomic Status, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial
Please state if your proposal includes any of these areas or thematic focus.
- Education, Diversity
Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.
- Gender Identity, Sexual Orientation, Geographic , Ethnic/racial/religious or cultural background, Disabilities, Linguistic / Language, Socioeconomic status, Age, Digital Access
Please tell us more about your target participants.
- WikiJournal has a strong interest in having editorial boards that represents geographic areas equally. After all, a major advantage of the wiki-model in publishing is that there does not need to be additional costs for article formatting, thereby contributing to the ability of WikiJournal to publish without charge for authors or readers, and this means that high-income and low-income countries can contribute more equally to the sum of all human knowledge. WikiJournal has an official Ethics statement aiming to avoid any negative effect on the ability to publish based on for example "nationality, religious or political beliefs, gender or other characteristics of the authors" (https://en.wikiversity.org/wiki/WikiJournal_User_Group/Ethics_statement).
Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?
- Yes
Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.
- Financial updates are shared with the community through the public email list:
wikijournal-en@lists.wikimedia.org
Important matters are also brought up at: https://en.wikiversity.org/wiki/Talk:WikiJournal_User_Group
The project also arranges regular combined meetings (notes here: https://docs.google.com/document/d/12zNLAyqzHUajBTW29NE2hs2mNbgY9CVnh386UWodI-k/edit)
Routine outreach to potential peer reviewers and authors is performed by editorial board members or other volunteers ("peer review coordinators"), by email invitations.
Will you be working with other external, non-Wikimedian partners to implement this proposal?
- Yes
Please describe these partnerships.
- Back end development
Budgeted at $12,500 Corresponding to one FTE for three months as a specific project contractor. To be organised with Public Knowledge Project's Open Journal Systems: https://pkp.sfu.ca/ Developing team: https://pkp.sfu.ca/about/people/ Detailed task description: https://meta.wikimedia.org/wiki/WikiJournal/Back_end_development
How do you hope to sustain or expand the work carried out in this proposal after the grant?
- The hiring of technical editors gives more time for editorial board members and other volunteers to invite authors and peer reviewers, as well as inviting additional board members.
Also, in the timeframe of January 1 to Dec 31, 2022, WikiJournal will potentially start the process for creating the administrative infrastructure for having a paid Chief Executive Officer. The infrastructure (including Bylaws modifications, responsibilities and guidelines) and subsequent election of a paid Chief Executive Officer will be approved by voting in the WikiJournal community. The Chief Executive Officer will report to the administrative board of WikiJournal. If this will be completed before a subsequent grant, the payment of a Chief Executive Officer will be shared with the technical editors, so as to amount to a total workload of no more than 1 FTE.
The project is expected to have a large potential to grow, to fill its niche of allowing authors to write their articles directly online, following by academic peer review, and the ability to utilize for example images across Wikimedia Foundation projects.
Do you have the team that is needed to implement this proposal?
- Please see overview of participants at:
https://en.wikiversity.org/wiki/WikiJournal_User_Group/Editors
In summary there are approximately 100 main participants:
- 17 editorial board members of WikiJournal of Medicine
- 31 editorial board members of WikiJournal of Science
- 25 editorial board members of WikiJournal of Humanities
- 21 total associate editors
- 6 technical editors
- 10 administrative board members
In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.
- Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Manage Internal Knowledge, Innovate in Free Knowledge
Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)
- Upload Strategic Plan
Learning, Sharing, and Evaluation
[edit]What do you hope to learn from your work in this fund proposal?
- The project is constantly learning from the challenges, including article submissions of emerging sciences.
Of particular interest is the precise responsibilities that the new technical editors should have, which the project will have to learn from experience. The project did have a trial run of an initial technical editor back in 2020 (https://meta.wikimedia.org/wiki/Grants:Project/Rapid/WikiJournal_2020/Report) where basic responsibilities were outlined, but the scale of the current hiring will provide many new opportunities for learning and improving.
Core Metrics
[edit]Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.
Core metrics | Description | Target |
---|---|---|
Number of participants | There are so far 15 articles published for 2021, and with approximately 2 authors and 2 peer reviewers per article it amounted to approximately 60 mainly new participants. The project hopes to at least double the amount of published articles with the help of the grant. | 120 |
Number of editors | Each author or peer reviewer gets introduced to wiki editing, with the hope of continuing to contribute to Wikimedia Foundation projects in their areas of academic expertise. | 120 |
Number of organizers | The projects hopes to expand its number of board members, associate editors and technical editors beyond the current number of approximately 100. | 20 |
Wikimedia Project | Description | Target |
---|---|---|
Wikiversity | Published articles are displayed in Wikiversity. Content can then easily be used across Wikimedia projects, according to inclusion criteria by each project. For example, content from review articles that are written with reliable sources may be integrated into Wikipedia articles of the corresponding subject, potentially including dozens of pieces per WikiJournal article. | 200 |
N/A | N/A | N/A |
N/A | N/A | N/A |
N/A | N/A | N/A |
N/A | N/A | N/A |
If for some reason your proposal will not measure these core metrics please provide an explanation.
- N/A
Additional Metrics
[edit]Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.
Additional Metrics | Description | Target |
---|---|---|
Number of editors that continue to participate/retained after activities | N/A | N/A |
Number of organizers that continue to participate/retained after activities | N/A | N/A |
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | N/A | N/A |
Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A |
Diversity of participants brought in by grantees | N/A | N/A |
Number of people reached through social media publications | N/A | N/A |
Number of activities developed | N/A | N/A |
Number of volunteer hours | N/A | N/A |
N/A | N/A | N/A |
N/A | N/A | N/A |
N/A | N/A | N/A |
N/A | N/A | N/A |
N/A | N/A | N/A |
What other information will you be collecting to learn about the impact of your work? (optional)
- The following items can be directly generated by WikiData:
Number of content pages created and improved: ___
- Of which, those having content integrated into WP: ___
- Number of new contributors (author role): ___
Number of new contributors (reviewer role): ___
- Number of new contributors (editor role): ___
- Of those, outside of N. America + Europe: ___
Also, the project aims to also measure contributor growth by:
- Number of new members (mailing list subscribers): ___
- Number of new followers (soc. media): ___
What tools would you use to measure each metric selected?
- WikiData can directly measure multiple metrics as specified above. WikiData can also:
- Wikidata store all WJ article-level metadata
Wikidata can also sufficiently complete autogenerated dashboard/reports on:
- Countries of editors, authors and reviewers
- Article processing times and stages (per-journal and per-editor?)
- Content themes
How do you hope to share these results so that others can learn from them?
- Create a video of our experience, Make a short presentation of the experience, Share results on social media, Share results with our communities, Develop learning material for other users, Share it on Meta-Wiki
Financial Proposal
[edit]What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.
- 103900 USD
What is this amount in US Currency (to the best of your knowledge)?
- 103900 USD
Do you want to apply for multi-year funding?
- No
If you have calculated it, please provide an estimate of the year 2 or year 3 request.
- N/A
Please share your budget for this proposal.
- See also attached budget plan.
Programs Short video explainers 500 Technical elements for member onboarding Crossref membership 275 Publisher membership with revenue <USD 250k
Outreach, awareness and partnerships Short video explainers 500 Explaining journal features and formats for outreach ACRL presentation 439 Registration to conference of Association of College & Research
Staffing Salary 50,000 Distributed dynamically across 6 technical editors. Tax filing 1974.5 estimated
Back end development Item cost (US$) Notes Back end development 12,500 Corresponding to one FTE for three months as a specific project contractor.
Operational expenses Insurance coverage estimate 34 897.5 Management Liability (D&O & EPL) Package, Miscellaneous E&O (Errors and Omissions) and Cyber. Expenditure includes a $30.00 Wells Fargo wire transfer fee. Corporate lawyer counsel 1,000 Assistance in setting up a legal framework to prevent that the journal would be bought by other publishers for monetary gain (e.g. Elsevier/Wiley/Springer). Payroll service (OnPay) 360 $60/month (OnPay) Domain fees 48 WikiJMed.org ; WikiJSci.org ; WikiJHum.org ; WikiJPPB.org Bank account fees 30
What do you do to make sure there is a good management of funds?
- A designated bank account is used for easy overview of funds.
Significant expenses are discussed and reported to the administrative board.
How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?
- WikiJournal has an interest in being open for everyone to participate, regardless of nationality, religious or political beliefs, gender or other characteristics of the authors, which is also reflected in the Ethics statement of the project (https://en.wikiversity.org/wiki/WikiJournal_of_Medicine/Ethics_statement). WikiJournal hopes to broaden its editorial boards and authorship by contributors from diverse backgrounds.
Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Staffing plan or organogram:
- Other public document(s):
Final Message
[edit]By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
[edit]- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.