Grants:Programs/Wikimedia Community Fund/Shared Knowledge Asia Pacific 2024 Plan/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Our programs have made significant contributions to addressing the challenges outlined in our proposal by actively engaging local communities in the preservation and sharing of cultural knowledge through various open knowledge initiatives. The Wiki Loves Living Heritage projects in Pangasinan, La Union, Cordillera, and Isabela successfully documented rich cultural traditions, including festivals such as the Bagoong Festival and Philippine Beach Games in Pangasinan, Danggayan Festival, Panagyaman Festival, Abel-Panday Festival in La Union, Panagbenga Festival in the Cordillera, and Bambanti Festival in Isabela. These projects brought together photographers, writers, and local residents to contribute valuable content, which now serves as a permanent record for future generations.
Additionally, the Enriching Ilocano and Pangasinan Wiktionary efforts engaged seniors and youth in collaborative language preservation, resulting in thousands of edits to ensure the Ilocano and Pangasinan languages are accessible to a global audience.
The Philippine Local Government Content Development project has been vital in uploading valuable government datasets, including financial data, revenue, and poverty incidence, providing the public with greater access to vital information.
Meanwhile, the Digitization of Local Laws and Ordinances in Tarlac and Pampanga ensured that more than 500 local laws and ordinances are preserved digitally, making legal documents more accessible to communities and government officials.
In Capacity Development for WikiClub Cebu, we successfully established Wikiclub Cebu, which has helped revive the local Wikipedia community and create a space for new content contributions.
One significant obstacle we encountered was the frequent blocking of account creations during edit-a-thons, which most of the time limits the ability of new contributors to participate and continue on editing Wikipedia. To address this, we coordinated with other organizer friends to help in creating accounts for participants. Additionally, to avoid further account blockages, we encouraged volunteer editors to bulk upload content after the events, or move to another location where there is no IP blockage, streamlining the process and reducing the risk of disruptions from the Wikimedia platform’s automated systems. These strategies have helped maintain consistent engagement and allowed us to meet our content goals despite technical limitations. From these challenges, we’ve learned the importance of preparing contingencies, such as working collaboratively with other organizers and optimizing the workflow to ensure smooth and productive contributions.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes, we have a clear plan to build on our key successes. We aim to extend the reach of our initiatives by establishing Wikiclubs in Mindanao and Visayas- two underrepresented regions in the Philippines, focusing on growing local communities of knowledge contributors. Additionally, we plan to deepen our efforts in DataGov projects and Public Policy through Legislathons, where communities can engage in policy discussions and contribute to open government data. These new activities reflect our evolving priorities, aiming to create long-term, sustainable networks that foster civic engagement and transparency. We also intend to refine our strategies based on the lessons learned, particularly integrating offline and online activities to overcome connectivity challenges.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes. Here's the link to our Diff Post: [2]
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Yes. You may click the link here for more details.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups , young people, speakers of minority languages
- 6.2 Develop content about the following underrepresented topics or groups of people: women, speakers of minority languages
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
We prioritized working with women partners, women groups, and diverse demographic groups. We also sought indigenous groups and presented our projects to help them with their cultural or heritage goals. Our strategy is to discover how we can work with partners and align their goals with ours.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Board members’ outreach, Institutional support from the Wikimedia Foundation
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 1000 | 635 | Attendance Sheet and Outreach Dashboard |
| Number of all editors | 500 | 480 | Attendance Sheet and Outreach Dashboard |
| Number of new editors | 400 | 349 | |
| Number of retained editors | 100 | 277 | |
| Number of all organizers | 13 | 18 | Attendance Sheet and Outreach Dashboard |
| Number of new organizers | 8 | 11 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 1000 | 200 | ||
| Wikimedia Commons | 10000 | 2000 | 4000 | 250 |
| Wikidata | 272000 | 1730 | ||
| Wiktionary | 3000 | 1000 | 2540 | 1093 |
| Wikisource | 10000 | 500 | 12 | |
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | 300 | 200 | ||
| Wikibooks | 150 | 100 | ||
| Wikiversity | ||||
| Wikinews | 300 | |||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| WikiCommunities/ WikiClubs | We intend to increase WikiCommunities or WikiCLubs within our organization ( ex. WikiSeniors, Shared Knowledge Sagada Community, Wikiwomen Communities, Wiki Campus Scribes Community | 30 | ||
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Absolutely. The grant provided invaluable support for skills development, which has made a significant difference in our success. We have participated in various training sessions and workshops focused on open knowledge tools, data management, and community engagement. These sessions have strengthened our technical abilities, improved our project management practices, and enhanced our capacity to collaborate effectively with diverse community groups.
The impact of this skill development has been far-reaching, as it has allowed us to execute our projects more efficiently and with greater precision. Attendees and participants, including seniors and youth from Ilocano and Pangasinan-speaking communities, have gained a deeper understanding of how to use Wiktionary and Commons to share knowledge and contribute to the preservation of these regional languages.
Many have also learned how to upload content related to cultural festivals such as the Bagoong Festival and Philippine Beach Games in Pangasinan, Danggayan Festival, Panagyaman Festival, Abel-Panday Festival In La Union, Panagbenga Festival in the Cordillera, and Bambanti Festival in Isabela. These contributions have helped ensure that these important cultural traditions are preserved and accessible to people around the world. This has not only empowered individuals to become active contributors but also fostered greater awareness of the importance of open knowledge in preserving and celebrating our shared heritage.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
For the next year, we would like to focus on data governance and public policy advocacy education. This area aligns with our goal to engage communities in DataGov projects and Public Policy through Legislathons. To build this capacity, we plan to organize capacity-building workshops that will teach community members and local leaders how to interpret government datasets, engage in policy discussions, and contribute to legislative transparency. By expanding our initiatives to Wikiclubs in Cebu, Zamboanga, and Iloilo, we will ensure communities have opportunities to develop these skills and actively participate in open governance efforts.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14.) to address Affiliate Health Criteria 2.3 (Good governance & communication) and 3.3 (Universal Code of Conduct compliance).
- Describe and link to any public-facing information on affiliate leadership, membership, elections, and/or decision-making processes (2.3).
- Describe any activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (PHP) | Amount spent (PHP) |
|---|---|---|
| Personnel costs | 735000 | 180000 |
| Operational costs | 230000 | 375000 |
| Programmatic costs | 3123000 | 1238000 |
| Total General Support Fund | 1090000 | 1793000 |
| Other revenue | ||
| Remaining funds from General Support Fund | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
1793000 PHP
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 375000 PHP
- Programmatic costs: 180000 PHP
- Staff and contractor costs: 1238000 PHP
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): PHP
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): PHP
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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