Grants:Programs/Wikimedia Community Fund/Rapid Fund/R@/Bibliothécaires II (ID: 22790447)
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Applicant Details
[edit]- Main Wikimedia username. (required)
Azogbonon
- Organization
Réseau @pprendre
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
I'm a group leader of an informal Wikimedia group.
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
- Chairman: Represents the organization legally and morally to members and partners, chairs meetings and ensures the smooth running of the group.
- Vice-Chairman : Assists the Chairman and replaces him in case of absence, and ensures the smooth running of the orientations set by the group.
- Secretary: Manages the administrative aspects of the association, drafts minutes of meetings and keeps the organization's records up to date.
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
R@/Bibliothécaires II
- 2. and 3. Proposed start and end dates for the proposal.
2025-01-05 - 2025-03-05
- 4. Where will this proposal be implemented? (required)
Benin
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Not applicable
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
Changes
[edit]This will be the second edition of the R@/Bibliothécaire project. The idea is to make progress with past participants while selecting new ones. The aim is to promote free knowledge through the Wikisource project, while highlighting local literature.
Main challenges or problems
[edit]One of the challenges we face is that we often have to deal with working professionals of a certain age, who may have no knowledge of Wikimedia projects and collaborative, often reflective, work. But during our first edition, we were able to control and change the ideas of the people we selected.
Approaches
[edit]Our approach is simple and proven.
For the first stage, we want to continue the work with a few participants from the first edition. These will remain our ambassadors to the newcomers we'll be selecting, so that during the period of activity, old and new will always be able to complement each other.
In addition, we're planning to bring back a few old hands, personally informing those who were most active during the first edition and putting them in a Whatsapp or telgram group to coordinate communication, as well as registering them with their Wikimedia account on the meta page.
Before the selection phase, we'll put up posters in libraries to publicize the activity, so that new people (documentation and archive professionals) can sign up via the registration link. We'll also be taking a press-article approach, to make sure we really reach these people. Once this stage is complete, we'll move on to the selection phase. During this stage, we'll help them create their account, register them on the activity's meta page and then add them to the group with the selected alumni.
The aim of this approach is to create a climate of collaboration between them, thereby increasing our chances of success and rapid assimilation.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
The list of main activities is as follows:
[edit]- The first day: An introductory session with the people involved in the project, organizers, former participants, new participants; followed by a presentation of the Wikimedia community. The projects we'll be working on during the activity period. Question and answer session. Some exercises for the next session on a project (wikimedia commons) and techniques for uploading royalty-free files.
- Day two: a webinar with a wikipedia administrator, a librarian by training, to motivate participants in the collaborative life of the movement. do the exercise at home. show the relationship between wikimedia commons, wikisource and wikidata. upload a royalty-free book to wikimedia commons, then to wikisource to start the exercise on scanning pages while learning the scanning technique. Learn some scanning techniques. A few book page scanning exercises for each participant.
- Webinar with each participant a few days later to review progress and answer any questions they may have.
- Third day of physical activity: Webinar with a wikisource administrator to show them the importance of digitizing documents. Then continue with the digitization of downloaded book pages and the relationship between wikisource and wikidata. Finally, what is wikidata? Practical exercises on wikidata with a list of well-known Beninese or African authors whose works can be found in libraries. Learn some techniques for creating entries on wikidata. Exercise to continue at home.
- Webinar a few days later to check progress.
- Day 4: Question and answer session, continuing with the digitization of pages in small groups, with participants exhibiting their work at the end of the session. Followed by one of the exercises to be done between the small groups.
- A webinar with each small group to see progress and answer questions.
- Day 5: Summary of the three projects: Wikimedia commons, Wikisource, Wikidata.
After the project
[edit]After the activity period; one will continue to work with participants according to their availability in order to maintain the continuity of contributions. Create a dynamic contribution. Create a space for librarians from French-speaking Africa to participate in the life of the community through the 1Lib1Ref which takes place during the period of our campaign.
We have developed a project page which can be found here.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
- User:Azogbonon: organizer of the activity and founder of the community, I have already organized several community activities on different wikimedia projects.
- User:Chiemelacebelae: responsible for coordination with partners Co-founder of the community, she will ensure that the project runs as planned. She is a Wikimedian experienced in organizing community events.
- User:Step may:, facilitator, member of the community, has experience in organizing online events in the community.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
The target participants are librarians, documentation and archive professionals.
In the first instance, before the activity, we will inform former participants of the first edition who have shown a proven interest in wikisource that we expect to progress in order to discover wikisource that best suits their professional lives, the relationship between the projects we have already discussed, wikimedia commons and wikidata with wikisource.
In a second stage, still before the activity, we'll move on to the recruitment of new participants, to further our efforts towards other people (librarians) who may be interested.
During the activity, as last year, we'll make sure we use our previous skills to follow each participant's progress and, above all, continuity. Set up a form of mentoring, group discussions, regular practical digitization and editing exercises, ongoing individual support.
To ensure continuity in our community since its creation, we organize online sessions at least once every 15 days, depending on participants' availability. This approach aims to maintain continuity and, above all, the desire to support a collaborative community.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
This proposal has been discussed in our various exchange channels and in the sessions we organize to increase our impact with French-speaking librarians.
We've also informed the community of our desire to make progress with less Bibliothécaires and that we'd like to put this project in place at the start of the year of the first edition. You can see this here and also on our discussion page.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Not applicable
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Culture, heritage or GLAM
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Digital Access
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Invest in Skills and Leadership Development
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
In this proposal, we wanted to understand how people perceive the adoption of this project to be more in line with their profession as documentation and archive professionals. What impact can digitization of documents have on their professional and daily lives? Above all, what is preventing the digitization of historical and royalty-free documents in Benin and the French-speaking West African world? Finally, how to overcome the barriers to a professional and collaborative life with other librarians around the world.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 20 | Including 10 old participants and 10 new ones |
| Number of editors | 20 | All participants will edit, as the project is based on active participation in both face-to-face and online activities. |
| Number of organizers | 3 | Three organizers on the R@/Librarians II project |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | |
| Wikimedia Commons | 200 |
| Wikidata | 300 |
| Wiktionary | |
| Wikisource | 200 |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
200 pages created on Wikisource in French, a book downloaded from Wikimedia Commons will be used to create the pages.
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
We'll be using the dashboard that's already included on our Event page for invitations to two Wikidata and Wikimedia commons projects. The current version of the dashboard tool does not allow us to measure statistics relevant to Wikisource editathons. We plan to use Edit Counter - XTools for all registered event participants to help generate all editathon metrics and provide those described.
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
https://docs.google.com/spreadsheets/d/12QMf8Qc0cuFj_UmyNuh_oorV1Bf46hrsaXwOAasvqjI/edit?gid=0#gid=0
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
1578000 XOF
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
2666 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).