Grants:Programs/Wikimedia Community Fund/Rapid Fund/Ionian Wikithon 2025 (ID: 22752667)

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Applicant Details

Main Wikimedia username. (required)

Eleni.Christopoulou

Organization

N/A

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

N/A

Describe all relevant roles with the name of the group or organization and description of the role. (required)

Main Proposal

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Ionian Wikithon 2025

2. and 3. Proposed start and end dates for the proposal.

2024-10-01 - 2025-06-30

4. Where will this proposal be implemented? (required)

Greece

5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Wikimedia Hackathon

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

Ionian Wikithon started as a satellite event of the Wikimedia Hackathon and has taken place the last three years, 2022, 2023 and 2024, in Corfu, Greece. Its main aim is to strengthen and extend the wikimedia community's ties with the students of the Ionian University and the Department of Informatics in particular. One of our challenges is to welcome and engage more students and volunteers to join the wikimedia community and become active and regular users.

Ionian Wikithon 2025 marks the fourth edition of this event, and this year, we plan to extend both the duration and the scope of our project. Our main strategy is to involve the entire Ionian University community and empower our students to develop diverse skills through a series of activities scheduled for the 2024-2025 academic year. The goal is to foster collaboration among working groups from various disciplines, such as computer science, digital arts, music, translation, history, archives, and library science, showcasing joint outcomes.

Specifically our main objectives include: 1. Community Engagement and Development. We will organize a series of events and workshops to train new and existing contributors on editing Wikipedia, adding Wikidata items and translating content. We will foster partnerships with local institutions and collaborate with libraries, schools and cultural institutions to attract new contributors and source reliable content. 2. Content Creation and Improvement. We will focus to underrepresented topics and create and improve articles on subjects that are underrepresented on Wikimedia platforms, particularly those related to the Ionian region's history, culture, and natural environment. We also intend to implement peer review sessions to ensure high-quality content creation and avoid misinformation. 3. Digital Outreach and Promotion. We use social media to promote the project, share progress updates, and attract a wider audience. We organize challenges and contests to incentivize content creation and engagement among participants. 4. Resource Development and Accessibility. We design guides, tutorials and educational material to assist new editors in contributing effectively and we ensure that resources and events are accessible to people with disabilities, promoting inclusivity within the community. 5. Sustainability and Impact Measurement. We will regularly measure and report the project's impact through metrics like the number of new articles created, the number of participants, and community feedback. We will design future activities in collaboration with other universities in other places of Greece. 6. Cultural and Educational Events. We will organize focused editing events that bring together community members to work on specific topics or themes and host exhibitions or talks to raise awareness about Wikimedia projects and the importance of free knowledge. 7. Feedback and Community Support. We create channels for participants to provide feedback on their experiences and suggestions for improvement and establish support systems like mentorship programs to help new contributors navigate the Wikimedia ecosystem.

The Ionian Wikithon gives our students the opportunity to share their experience and knowledge and acquire new skills. An overarching goal of the Ionian Wikithon is to strengthen the partnership among Wikimedia Foundation and academia. As part of the Ionian Wikithon 2025 we will also organize a workshop at the 1st Ionian University Student Conference on Informatics (IUSCI 2024) in October 2024, which will take place for the 20th anniversary of the Dept. of Informatics, Ionian University.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

We have designed a series of activities for the academic year 2024-2025 focusing on events with more participants close to the Wikimedia Hackathon 2025. Following we present the program outline; the dates are indicative.

1. Organizing team and volunteers meetups | 10 October 2024 | 21 November 2024 | 16 January 2025 | 13 March 2025 | 3 April 2025 | 2 May 2025 | 30 June 2025 | Corfu, Greece The organizing team and volunteers meetups will be held as in-person activities and will give us the opportunity to get to know each other, discuss and share ideas and form a creative team. The organizing team will inform the volunteers about their roles and assign tasks. Organisers have already contacted students of the Department of Informatics, Ionian University in order to support us as volunteers.

3. Wikimedia Workshop @ the 1st Ionian University Student Conference on Informatics (IUSCI 2024) | 15-16 October 2024 | Corfu, Greece The Ionian Wikithon team will organize a workshop presenting the Ionian Wikithon and its outcomes and results and will welcome new editors. This event will take place as a part of the 20th anniversary of the Dept. of Informatics along with the welcome event for first-year students, so our focus will be new editors.

4. Translating Wikipedia | November – December 2024 | March – April 2025 | Corfu, Greece We will set up a collaboration with the Department of Foreign Languages, Translation and Interpreting of the Ionian University and organize an introductory seminar aiming to invite students to translate articles of Wikipedia as part of the their practice in various courses and languages.

5. Reliable sources in Wikipedia and Wikidata | January – February 2025 | Corfu, Greece We will set up collaborations with the Department of History, the Department of Archives, Library Science and Museology, the Ionian University Library and the Central Public Historic Library of Corfu in order to organize events and talks presenting the role of reliable sources in creating high-quality content and avoiding misinformation.

6. Ionian Heritage edit-a-thon | March 2025 | Corfu, Greece We will organize a specific event, an edit-a-thon, focused on creating and improving Wikipedia articles as well as Wikidata items related to the history, culture, and natural environment of the Ionian Islands. We will invite experienced editors and new contributors along with students from our university and local schools to work together in teams. Experienced editors will be invited to participate as mentors in this event. The main aim of this event is to invite students and contributors to an on-site daily event at the Department of Informatics to learn about Wikipedia and have the opportunity to work together editing articles.. This activity will take place the whole month as both an on-site and online edit-a-thon. The team has already set up collaborations with local schools.

7. Ionian Wikithon - Wikimedia Hackathon Satellite event | May 2025 | Corfu, Greece The Ionian Wikithon - Wikimedia Hackathon Satellite event will take place in May 2025 in Corfu, Greece at the Dept. of Informatics, Ionian University. We will organize two on-site events, the opening event and the closing ceremony, as well as various on-line activities and challenges. Ionian Wikithon – Opening event| 9 May 2025 | Corfu, Greece The opening event of the Ionian Wikithon - Wikimedia Hackathon Satellite event will take place on the first week of May 2025 in Corfu, Greece at the Dept. of Informatics, Ionian University. It is the opening event linked to Wikimedia Hackathon 2025 and it will be focused on our local community. Opening event – draft program: 11:30 – 12:00 Open welcome 12:00 – 12:15 Presentation of Ionian Wikithon 2025 - Friendly Space Policy Explained, by Eleni Christopoulou 12:15 – 12:30 Outcomes and participants' experience from past Ionian Wikithon activites and Wikimedia Hackathon, by Eleni Christopoulou, Marios Magioladitis, Dimitrios Ringas 12:30-13:00 Introduction to Wikimedia world. Specially addressed to academics, researchers and newcomers. Wikipedia, Wikidata....Phabricator, by Marios Magioladitis 13:00 - 13:30 Creating and Setting up new accounts, by Dimitrios Ringas 13:30 - 14:00 Invited Speech 14:00 - 15:00 Light lunch 15:00 – 15:30 Wikidata, SPARQL and Wikidata Query Service, by Eleni Christopoulou 15:30 – 16:00 Wikidata and Wikishootme, by Dimitrios Ringas 16:00 – 16:30 Pitch of proposals, projects and ideas 16:30 – 17:30 Hacking time 17:30 – 18:00 Group photo 18:00 - 18:30 Wikidata, Wikipedia and cultural heritage, by Eleni Christopoulou 18:30 – 20:00 Hacking time 20:00 – 21:00 Dinner Ionian Wikithon - Closing Ceremony | 30 May 2024 | Corfu, Greece The Ionian Wikithon - Closing Ceremony event will take place on the last week of May 2025 in Corfu, Greece at the Dept. of Informatics, Ionian University. It is an event, where volunteers and participants of the Ionian Wikithon 2025 will have time to finish their projects, share knowledge, ideas and experiences and the closing ceremony with the awards will take place. Closing ceremony - draft program 16:00 – 16:30 Open welcome 16:30 – 17:30 Invited Speech 17:30 – 18:30 Data Challenge, by Eleni Christopoulou 18:30 – 19:30 Hacking time 19:30 – 20:00 Awards Ceremony 20:00-20:30 Discussion / Ideas / Proposals for future events 20:30 - Group photo 20:30 - 21:30 Dinner 21:30 - 00:00 - Hacking time

8. Ionian Wikithon – Outcome | June 2025 | Corfu, Greece The organizing team and volunteers will wrap-up all the results from the Ionian Wikithon, the created tutorials and educational content, reports and feedback from participants, feedback and results from local partnerships.

All the activities will be organised by the Networks, Multimedia and Security Systems Laboratory, Department of Informatics, Ionian University and a number of resources will be provided from the Dept. of Informatics, Ionian University. The Dept. of Informatics is located in the building “Aretaios” in the center of the city which is directly accessible using public transportation. The airport and the port are within a 15-minute distance. The department has two computer laboratories and three lecture halls, which can facilitate participants to work on their projects. The Dept. of Informatics is offering us the venue for all events for free. From all the halls participants will have access to the Internet via the local Ethernet 1 Gbps network. The building is wirelessly connected to the central hub of Ionian University. Participants may also have access to network printers if they need to print work or material. The event will be supported from the Wikimedia Community Greece as the president, Marios Magioladitis, is member of the organising team, and others members of the Wikimedia Community Greece will be invited to share their experience and knowledge. Finally, the Corfu Tech Lab will provide 10 laptops for students who don't have their own laptop.

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

Organizing Team  Dr. Eleni Christopoulou, Lab Teaching Staff, Dept. of Informatics, Ionian University (user:Eleni.Christopoulou)  Dr. Dimitrios Ringas, Lab Teaching Staff, Dept. of Informatics, Ionian University (user:DimitriosRingas)  Marios Magioladitis, president of the Wikimedia Community Greece and long standing Wikipedian (user:magioladitis)

Eleni Christopoulou is in charge of the success of the event and each member of the organizing team will take the following roles:  Eleni Christopoulou: Project lead, Program manager, Volunteer coordinator, Participant manager Marios Magioladitis: Communications manager, Social liaison Dimitrios Ringas: Technical coordinator, Venue logistics coordinator, Sponsors manager

A number of students of the Dept. of Informatics will join as volunteers. All participants, both the organizing team and students, will act as volunteers.

The Dept. of Informatics, Ionian University as well as the Wikimedia Community User Group Greece participated in the organisation of the Wikimedia Hackathon 2023 and Dr. Eleni Christopoulou, Dr. Dimitrios Ringas and Marios Magioladitis were volunteers of this great event that took place in Athens, Greece. The same team organizing the Ionian Wikithon since 2022.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

Our main goal is to maintain the collaboration that we have already established among the Department of Informatics and the community of the Ionian University with the Wikimedia Community and engage students to be active and regular members of this community. Participants of the last three previous Ionian Wikithons have joined and participated in Wikimania 2022, 2023 and 2023 as well as Wikimedia Hackathon 2023 and 2024 and have applied for future events. We believe that the participants of this event, too, will play a catalytic role and will eventually be our ambassadors for future events. This year we target to welcome more new editors that will turn to returning editors as we will organize events during the whole academic year.

10. Does your project involve work with children or youth? (required)

No

10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.

N/A

11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

The wikimedia community of the Dept. of Informatics, Ionian University, represented by Eleni Christopoulou and Dimitrios Ringas and the president of the Wikimedia Community Greece and long standing Wikipedian, Marios Magioladitis, are strongly collaborated the last years and have decided to continue the Ionian Wikithon event, taking into account the great success of the last three events. Most discussions and arrangements have taken place in-person meetings. Additionally, Eleni Christopoulou and Dimitrios Ringas have discussed about the Ionian Wikithon 2025 with the president and the students of the Dept. of Informatics, Ionian University, and have decided to be part of the events that will take place for the 20th anniversary of our Department, like the 1st Ionian University Student Conference on Informatics. Students, volunteers and participants of previous Ionian Wikithons are eager to join the Ionian Wikithon 2025, too.

Outcomes of this collaboration can be found in the following: Greek Wikipedia main page  Wikimedia Community User Group Greece Facebook page Wikimedia Community User Group Greece Official website Ionian University Website LinkedIn Ionian University  Facebook Group of Ionian University  Department of Informatics (Ionian University) Website  Facebook Group of Department of Informatics, Ionian University  LinkedIn Department of Informatics, Ionian University  Marios Magioladitis website  Marios Magioladitis social media pages (Facebook, Instagram, Twitter, LinkedIn) Local media (TV, radio, newspapers)

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Language

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Open Technology

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Geographic

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Innovate in Free Knowledge

Learning and metrics

17. What do you hope to learn from your work in this project or proposal? (required)

1) What factors motivate students to participate in this event and contribute more actively and regularly?  2) How many students had also participated in last years' events?  3) How many students have been able to identify a Wikimedia project to contribute? 4) Which Wikimedia project do participants feel more experienced and familiar to contribute? 5) What kind of skills do participants needed to participate and which new skills do they believe that they acquired?

18. What are your Wikimedia project targets in numbers (metrics)? (required)

Number of participants, editors, and organizers
Other Metrics	Target	Optional description
Number of participants	125	New participants: 100 Returning participants: 25 We will carry out a number of events/activities, so we count the total number of participants.
Number of editors	40	Newly Registered Users (new editors): 25 Returning editors: 15
Number of organizers	5	The main organizing team is composed of the following 3 members: Dr. Eleni Christopoulou, Lab Teaching Staff, Dept. of Informatics, Ionian University (user:Eleni.Christopoulou) Dr. Dimitrios Ringas, Lab Teaching Staff, Dept. of Informatics, Ionian University (user:DimitriosRingas) Marios Magioladitis, president of the Wikimedia Community Greece and long standing Wikipedian (user:magioladitis) At least 2 volunteers will support the organisation of the Ionian Wikithon 2025. All organizers will be volunteers.

Number of content contributions to Wikimedia projects
Wikimedia project	Number of content created or improved
Wikipedia	125
Wikimedia Commons	60
Wikidata	80
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki	50
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abstract Wikipedia

Optional description for content contributions.

N/A

19. Do you have any other project targets in numbers (metrics)? (optional)

Yes

Main Open Metrics Data
Main Open Metrics	Description	Target
Percentage of participants returning to the Ionian Wikithon 2025	N/A	20
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

1) WMF Labs Outreach Dashboard 2) Statistics from translatewiki  3) Statistics from Depictor (game) 4) Questionnaires

Financial proposal

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1jsLtiqQpKovhxlaRhoNP-g3C3r5i3i-fb2fd4vTdmko/edit?usp=sharing

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

4610 EUR

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

4993.82 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

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Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

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