Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Indonesia 2025–2026

statusUnder review

Wikimedia Community Fund

Wikimedia Indonesia 2025–2026

Fluxx IDR-GS-2503-18479

start date2025-07-01

end date2026-06-30

budget (local currency)7231998116 IDR

amount requested (USD)433919.89 USD ^{[note 1]}

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionESEAP

decision fiscal year2024-25

funding program roundRound 2

organization (if applicable)Wikimedia Indonesia

give feedback

Friendly Space Policy

Universal Code of Conduct

Application Privacy Statement

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Indonesia

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Wikimedia Indonesia 2025–2026

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2025-07-01

4. Proposed end date. (required): 2026-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): No

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://id.wikimedia.org/wiki/Rencana_strategis_2023–2027/en

7. Where will this proposal be implemented? (required): Indonesia

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Since its inception, Wikimedia Indonesia has undergone significant transformations both within the organization and in its external engagements. Internally, Wikimedia Indonesia has continually strived to enhance its governance, ensuring robust, transparent, and effective management. The organization has also developed and implemented innovative programs and strategies to foster greater engagement within the Indonesian community. Externally, the impact of these efforts is evident in the burgeoning number of Wikimedia communities across the country. Additionally, there has been a substantial increase in the number of projects that have either been approved or are currently in incubation. Wikimedia Indonesia views these developments as highly encouraging and indicative of a thriving, dynamic movement that warrants ongoing support and nurturing. Every year presents unique obstacles and challenges, and the 2025-2026 period is no exception. Wikimedia Indonesia has crafted a fresh set of ideas, strategies, and approaches tailored to meet these evolving needs. For this period, their initiatives are structured around three primary workforces:

I. Community and Program

1. Expansion to Several Islands Outside Java

Objectives: Broaden Wikimedia's reach and influence beyond Jakarta to ensure inclusivity and representation. Ensure strategic staff presence to support and nurture local communities.

Strategies: Identify and map out potential communities and regions for expansion, prioritizing areas with existing interest or nascent groups. Develop localized content to make Wikimedia resources more accessible and relevant to diverse Indonesian cultures and languages. Recruit and place staff in Sumatra, Kalimantan, Bali & Nusa Tenggara, and East Indonesia with deep knowledge of local cultures and languages and act as regional coordinators to oversee operations and community growth.

Actions: Establish partnerships with local educational institutions and cultural organizations to promote Wikimedia’s mission. Organize outreach events, workshops, and training programs in targeted regions to build community engagement. Provide training and resources to new staff members to equip them for effective community engagement. Regularly evaluate and adjust staff placements based on community needs and feedback.

Expected Outcomes: Increased participation from underrepresented regions. Greater regional diversity in content and contributions. Stronger local support systems for Wikimedia contributors. Enhanced communication and collaboration between regions and the central organization.

2. Wiki Conference in Makassar

Objectives: Foster growth and visibility of the Wikimedia movement in Eastern Indonesia.

Strategies: Partner with local organizations and stakeholders to ensure a well-attended and impactful event.

Actions: Plan a comprehensive conference agenda, including workshops, keynote speeches, and networking opportunities. Promote the event through various channels to attract participants from all over Indonesia.

Expected Outcomes: Increased awareness and participation in Wikimedia activities in Eastern Indonesia. Strengthened connections among Wikimedia communities nationwide.

3. Advocacy Program for Open Education Knowledge

Objectives: Champion open culture and knowledge sharing through strategic advocacy efforts.

Strategies: Actively participate in the TAROCH coalition and collaborate with like-minded organizations.

Actions: Develop and disseminate advocacy materials and campaigns promoting the benefits of open knowledge. Host events and forums to discuss and drive the open movement.

Expected Outcomes: Greater acceptance and support for open culture initiatives. Expanded reach and influence of the open movement in Indonesia.

II. Communication and Development

1. Technology Team

Objectives: Enhance Wikimedia Indonesia's position in open technology and support contributors effectively.

Strategies: Assemble a team with expertise in open-source technology and digital tools.

Actions: Conduct regular training sessions and provide technical support to volunteers and community members. Develop and implement technology solutions to streamline contributions and overcome technical barriers.

Expected Outcomes: Improved technical capabilities and efficiency among Wikimedia communities. Increased volunteer retention and satisfaction.

2. Strengthening Organizational Governance

Objectives: Establish a robust framework for good governance and transparent operations.

Strategies: Implement measurable and well-documented processes for all organizational activities.

Actions: Regularly review and update governance policies and procedures. Provide governance training to staff and community leaders.

Expected Outcomes: Enhanced organizational accountability and integrity. Better decision-making and management practices.

III. Finance and Administration

1. Targeted Utilization of Funds

Objectives: Ensure financial resources are aligned with strategic priorities and program goals.

Strategies: Develop a comprehensive financial plan with clear targets and allocations.

Actions: Regularly monitor and evaluate financial performance and adjust allocations as needed. Implement cost-saving measures to optimize resource utilization.

Expected Outcomes: Effective and efficient use of funds. Increased financial sustainability and program impact.

2. Implementation of WFA (Work From Anywhere)

Objectives: Reduce operational costs and enhance flexibility in resource allocation.

Strategies: Transition to a remote work model where feasible.

Actions: Invest in technology and infrastructure to support remote work. Develop policies and guidelines for remote work to ensure productivity and collaboration.

Expected Outcomes: Reduced overhead costs. Greater allocation of funds to programs and community support.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	Yes
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Wiki Club, Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Translation, Research, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Wikipedia Asian Month, Wiki Loves Earth, Wiki Loves Women, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A

Public policy advocacy

9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)

Wikimedia Indonesia is a key organisation that promotes open access to information and the use of open sources. However, in practice, these open sources remain ambiguous in Indonesia. Legally, Indonesia lacks a clear definition of the Public Domain. Additionally, the understanding and use of Creative Commons licenses are still weak among both creators and users. This situation significantly hinders access to open works.

Open access plays a crucial role in the broad dissemination of information. It reassures users by providing easy access to open works, which can be found, accessed, and reused without concerns about ambiguous copyright status.

This Focus Group Discussion will bring together stakeholders in Indonesia who advocate for open access to education, knowledge, and culture. They would share their thoughts and ideas on open access issues in Indonesia. Beyond exchanging ideas, this meeting aims to develop actionable plans for improving open access in the country.

9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)

Stakeholder Engagement: Building relationships with key stakeholders, including policymakers, community leaders, and organizations that share similar goals.

Coalition Building: Forming or joining coalitions with like-minded groups to amplify your voice and reach a broader audience.

Storytelling: Sharing personal stories or data-driven narratives that highlight the real-world impact of the policy on individuals or communities.

Policy Briefs and Research: Creating well-documented materials summarizing the policy's purpose, benefits, and feasibility to present to policymakers or the public.

Media Outreach: Writing op-eds, press releases, or engaging with journalists to ensure accurate coverage of the policy.

Roadmap planning for Indonesia Open Access.

9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?

300000000

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

https://docs.google.com/spreadsheets/d/1pbUpqb3dR3GOVut7faOzoawczXWj1sXw/edit?usp=sharing&ouid=112081082327377567779&rtpof=true&sd=true

Timeline.xlsx

11. Describe your team. (required)

1. Hardiansyah. / User:Harditaher (WMID) - Project Director 2. Hillun V.N. / User:Hillun Vilayl Napis (WMID) - Communication and Development Manager 3. Dimas A.P.H / User:Dimas H (WMID) - Community and Program Manager 4. Thirza R.V. / User:Thirza (WMID) - Finance and Administration Manager 5. Muthi'ah Z.S. / User:Muthiah (WMID) - Finance Coordinator 6. Sony R.D. / User:Sony (WMID) - Finance Staff 7. Gilang S.A. / User:Gilang SA (WMID) - Administration Staff 8. Dian A. - Education Coordinator 9. Ni K.A.S. / User:Ayu (WMID) - Education Staff; Regional Staff 10. Hisyam A. / User:Hisyam Athaya (WMID) - Tech and Data Staff 11. Rahmawati N.A. / User:Rahma (WMID) - Cultural Partnership Staff 12. Adien G. / User:Gunarta (WMID) - Communication Coordinator 13. Elis F. / User:Elis (WMID) - Community Coordinator 14. Vacant - Human Resources Staff 15. Vacant - Tech and Data Support Staff; Regional Staff 16. Vacant - Regional Staff 17. Vacant - Regional Staff 18. Jaenuri - Service Attendant

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Wikimedia Indonesia collaborates extensively with both internal and external partners to advance its vision and mission of liberating knowledge and maximizing the impact of Wikimedia projects. Internally, Wikimedia Indonesia works closely with its three primary divisions—Community and Program, Communication and Development, and Finance and Administration—to ensure a cohesive and coordinated approach to its initiatives. This collaboration involves aligning strategies, sharing resources, and fostering a culture of continuous improvement within the organization.

Additionally, Wikimedia Indonesia places a strong emphasis on cultivating positive relationships with its members, volunteers, and the broader Wikimedia community across Indonesia. By engaging and supporting these key stakeholders, Wikimedia Indonesia aims to create a vibrant and inclusive ecosystem where contributors feel valued and empowered to participate in the movement.

Externally, Wikimedia Indonesia partners with a diverse array of institutions, professional associations, and allied organizations to broaden its reach and amplify its impact. These collaborations are instrumental in raising awareness of open culture, promoting ethical sharing practices, and driving the open movement forward. Through joint initiatives, training programs, and advocacy efforts, Wikimedia Indonesia and its partners work together to create a more informed and connected society.

In summary, the collaborative efforts of Wikimedia Indonesia with its internal divisions and external partners play a pivotal role in realizing its mission to democratize access to knowledge and foster a culture of openness and sharing.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Identify Topics for Impact, Evaluate, Iterate, and Adapt

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	5126	N/A
Number of all editors	2915	N/A
Number of new editors	1026
Number of retained editors	N/A
Number of all organizers	748	https://docs.google.com/spreadsheets/d/1lijug51tssJfcw9BfGYpOwlILVk5eAvJ/edit?usp=sharing&ouid=112081082327377567779&rtpof=true&sd=true
Number of new organizers	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	3980	5034
Wikimedia Commons	7315	185
Wikidata	20860	3760
Wiktionary	3537	1520
Wikisource	6530	6430
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia	10

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): IDR

18. What is the total requested amount in your local currency? (required): 7231998116 IDR

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A IDR
Year 2	N/A IDR
Year 3	N/A IDR

Requested amount in USD: 433919.89 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

We have 18 fixed-term staff members:

1. Hardiansyah. / User:Harditaher (WMID) - Project Director 2. Hillun V.N. / User:Hillun Vilayl Napis (WMID) - Communication and Development Manager 3. Dimas A.P.H / User:Dimas H (WMID) - Community and Program Manager 4. Thirza R.V. / User:Thirza (WMID) - Finance and Administration Manager 5. Muthi'ah Z.S. / User:Muthiah (WMID) - Finance Coordinator 6. Sony R.D. / User:Sony (WMID) - Finance Staff 7. Gilang S.A. / User:Gilang SA (WMID) - Administration Staff 8. Dian A. - Education Coordinator 9. Ni K.A.S. / User:Ayu (WMID) - Education Staff; Regional Staff 10. Hisyam A. / User:Hisyam Athaya (WMID) - Tech and Data Staff 11. Rahmawati N.A. / User:Rahma (WMID) - Cultural Partnership Staff 12. Adien G. / User:Gunarta (WMID) - Communication Coordinator 13. Elis F. / User:Elis (WMID) - Community Coordinator 14. Vacant - Human Resources Staff 15. Vacant - Tech and Data Support Staff; Regional Staff 16. Vacant - Regional Staff 17. Vacant - Regional Staff 18. Jaenuri - Service Attendant

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

17.5 FTE

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): There are three additional staff members for the Sumatra, Borneo, and East Indonesia regions. Changes were also made to key positions, including the Project Director and Treasurer. Furthermore, the Office Manager position has been replaced with an HR Staff role.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	0 IDR
Operational costs	0 IDR
Programmatic costs	0 IDR

21. Please upload your budget for this proposal or indicate the link to it. (required)

Budget.xlsx

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Q20.1-3: Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund.

Staff and contractor costs: 2.763.713.116 IDR Operational costs: 580.600.000 IDR Programmatic costs: 3.887.685.000 IDR

Other public document.xlsx

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]