Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Botswana 2025
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Applicant information
[edit]- Organization name or Wikimedia Username for individuals. (required)
- Wikimedia Community User Group Botswana
- Do you have any approved General Support Fund requests? (required)
- Yes, I have already applied and received a General Support Fund
- You are applying as a(n). (required)
- Wikimedia Affiliate (chapter, thematic org., or user group)
- Are your group or organization legally registered in your country? (required)
- Yes
- Do you have a fiscal sponsor?
- No
- Fiscal organization name.
- N/A
- Please provide links to the following documents if they are available
These documentation can be provided in your local language(s), no translations required.
- Organizational website
- Detailed financial reporting and/or audits
- Documentation of the governance structure, board list, governance processes
- Documentation of the general assembly decision on your plan
Main proposal
[edit]- 1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
- Wikimedia Botswana 2025
- 2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)
- No
- 2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)
N/A
- 3. Proposed start date. (required)
- 2025-07-01
- 4. Proposed end date. (required)
- 2026-06-30
- 5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
- Yes
- https://docs.google.com/document/d/1KO4SAHDCm_C0uS33NdWF2AfzXS69oyMM-AH4oIKSgTY/edit?usp=sharing
- 6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
- Yes
- https://docs.google.com/document/d/16FAodQvs6SJxjYA5yKq_1AXFZK7C24CehrkMUvmd7zA/edit?usp=sharing
- 7. Where will this proposal be implemented? (required)
- Botswana
- 8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)
Programs and Approaches Community Engagement: Encourage active participation from the local community through workshops, edit-a-thons, and outreach campaigns to promote awareness and involvement. Capacity Building: Provide training and resources to empower community members with the skills needed to contribute effectively to Wikimedia projects. This includes workshops on editing, citing sources, and understanding Wikimedia policies. Content Creation and Improvement: Focus on creating and improving content related to Botswana on Wikimedia platforms, including articles about notable people, places, history, culture, and other relevant topics. Language Localization: Support efforts to localize Wikimedia content into Setswana to make projects more accessible and relevant to a broader audience in Botswana. Technology and Infrastructure: Ensure community members have access to necessary technology and infrastructure by partnering with institutions to provide internet access and computers where needed. Partnerships and Collaborations: Build partnerships with local organizations, educational institutions, and government agencies to support Wikimedia initiatives in Botswana. Awareness and Advocacy: Raise awareness about the importance of free knowledge and advocate for policies supporting open access to information.
Key Activities Wiki Loves Botswana Challenge: Organize photo contests, edit-a-thons, and writing challenges to document Botswana’s heritage. Adopt a School Program: Mentorship initiative for schools to introduce students to Wikipedia editing and Wikimedia Commons contributions. Wikipedia Setswana Challenge: Increase Setswana-language content through translation marathons and writing workshops. I Know Wikipedia Challenge: Awareness campaign to educate the public about Wikimedia. Wiki Gap: Improve content and participation on Wikipedia through training sessions and mentorship. Art & Feminism: Improve Wikipedia content related to women in the arts. School Club Activation: Maintain and engage school clubs in Wikimedia projects. Wiki Loves Africa: Celebrate Africa’s cultural diversity through photography. Francistown Librarian Workshop: Train librarians on Wikipedia editing and Wikimedia Commons contributions.
Challenges Limited Awareness and Participation: Low awareness of Wikimedia projects and limited participation. Access to Resources: Limited access to internet connectivity and computers. Language Barriers: Dominance of English in Wikimedia projects. Content Bias and Gap: Gender gap and biases in content.
Strategies Addressing Limited Awareness: Implement the "I Know Wikipedia" awareness campaign to educate the public about Wikimedia projects. Improving Access to Resources: Partner with universities and libraries to provide dedicated spaces for community members to contribute. Overcoming Language Barriers: Organize Setswana Wikipedia Challenges to increase local language content. Addressing Content Bias: Host targeted edit-a-thons focusing on women and gender-related topics, collaborating with projects like Art & Feminism and Wiki Loves Women.
Expected Outcomes Stronger Community: Increased participation and engagement from individuals and institutions. Expanded Local Content: More articles and media about Botswana on Wikimedia platforms. Enhanced Digital Skills: Improved capacity of contributors through training and mentorship. Gender Inclusion: Greater representation of women in both content creation and community leadership roles. Institutional Collaboration: Strengthened partnerships with educational and cultural institutions.
- 9. What categories are your main programs and related activities under? Please select all that apply. (required)
| Category | Yes/No |
|---|---|
| Education | Yes |
| Culture, heritage or GLAM | Yes |
| Gender and diversity | Yes |
| Community support and engagement | Yes |
| Participation in campaigns and contests | Yes |
| Public policy advocacy | Yes |
| Other | No |
Education
- 9.1.1. Select all your programs and activities for Education. (required)
- Wiki Club, Editing Wikipedia Training, Translation, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs
- Other programs and activities if any: N/A
- 9.1.2. Select all relevant audience groups for Education. (required)
- Vocational, tertiary, or higher education, Teachers or professors, Senior citizens, Other groups
- Other groups if any: Youth, out of school youth
Culture, heritage or GLAM
- 9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)
- Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues
- Other programs and activities if any: N/A
Gender and diversity
- 9.3. Select all your programs and activities for Gender and diversity.
- Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors
- Other programs and activities if any: N/A
Community support and engagement
- 9.4. Select all your programs and activities for Community support and engagement.
- On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members
- Other programs and activities if any: N/A
Participation in campaigns and contests
- 9.5. Select all campaigns that apply. (required)
- Wiki Loves Africa, Wiki Loves Earth, WikiGap, Wikipedia Pages Wanting Photos, Other
- Other programs and activities if any: Wiki Loves Botswana
WPWP
Public policy advocacy
- 9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)
Advocacy Efforts
Freedom of Information & Open Knowledge: We advocate for easier access to government and educational resources. This helps people get the information they need to contribute to Wikimedia projects. Copyright & Digital Rights: We push for fair use policies and Creative Commons licenses. This makes it easier to share knowledge freely and legally. Indigenous Language & Cultural Preservation: We support the recognition and digitization of local languages like Setswana. We also advocate for policies that allow the free documentation of folklore and oral histories, preserving Botswana's cultural heritage. Gender Equity in Knowledge Representation: We promote policies that encourage more women to participate in digital knowledge-sharing. This includes creating gender-inclusive content and leadership roles within Wikimedia projects.
- 9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)
Advocacy Approach
Identify the Problem: Highlight the importance of free knowledge and open access in Botswana, focusing on challenges such as limited awareness, resource access, and content gaps.
Set Clear Objectives: Goal: Promote free knowledge and open access policies in Botswana.
Objectives: Advocate for reforms in the Freedom of Information Act. Promote fair use policies and Creative Commons adoption. Support indigenous language preservation and digitization.
Evidence and Messaging: Gather data on the benefits of open access and free knowledge. Craft concise, persuasive messages tailored to policymakers and the public.
Engagement Strategies: Meetings with Policymakers: Engage with government officials to discuss policy changes. Public Awareness Campaigns: Use media and social media to raise awareness about the importance of free knowledge. Collaborations: Partner with educational institutions, libraries, and civil society organizations to amplify efforts. Monitoring and Evaluation: Regularly assess progress, adjust strategies as needed, and document successes to inform future advocacy efforts.
- 9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?
- 438
- 10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
- https://docs.google.com/spreadsheets/d/1Mzeq1-PQJNXlt-D8Wz9NXpaWBR5vDNNtXo0yJxvdbWg/edit?usp=sharing
- 11. Describe your team. (required)
Program Coordinator - Assist with planning and coordination of programs and their activities. Monitor implementation of program policies and practices. Work to keep programs on schedule, within stated budgets and functioning smoothly. Support program growth and development as necessary. link here; https://www.payscale.com/research/BW/Skill=Project_Coordinating/Salary Project facilitator - A project facilitator combines management skills and administrative duties to help a team working on a project to complete it on time and to proper specifications. As a project facilitator, your job duties include creating budgets and proposals, handling staff issues, and monitoring the project throughout each phase. Link here: https://www.payscale.com/research/BW/Skill=Project_Coordinating/Salary Community outreach facilitator: Outreach program officer oversee the policies and strategies for outreach programs, which include budgeting, communication, education, marketing, donor relationships, and events coordination. Link here: http://www.salaryexplorer.com/salary-survey.php?loc=28&loctype=1&job=12577&jobtype=3 Accountant: Ensures our financial books are balanced and our tax obligations are covered Link here: https://www.payscale.com/research/BW/Job=Accountant/Salary
- 12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)
Partnerships The Wikimedia Community User Group Botswana aims to collaborate with both internal and external partners to enhance its impact and reach. These partnerships are crucial for achieving our objectives of promoting free knowledge, improving content, and fostering community engagement. Internal Partnerships Wikimedia Foundation: We will work closely with the Wikimedia Foundation to leverage resources, expertise, and support for our projects. This includes accessing funding opportunities, technical assistance, and strategic guidance. Other Wikimedia User Groups: Collaborations with other user groups, such as the Igbo Wikimedians User Group and the Wikimedia Community User Group Nigeria, will help us share best practices, learn from each other's experiences, and coordinate regional initiatives.
External Partnerships Educational Institutions: Partnerships with universities like the University of Botswana and Botho University will enable us to host events, and engage students in content creation. Libraries and Archives: Collaborations with libraries such as the University of Botswana and Francistown Library will provide access to resources and spaces for community activities, promoting information literacy and content preservation. Working with organizations focused on gender equity, such as those involved in the Wiki Loves Women campaign, BLT, Wiki Gap, will help us address content gaps and promote women’s participation in Wikimedia projects. Government Agencies: Engaging with government bodies will facilitate advocacy efforts for open access policies and support for Wikimedia initiatives in Botswana. Examples of Significant Partnerships Wiki Loves Women: This partnership focuses on closing the gender gap by increasing the visibility of women’s contributions on Wikipedia. It involves collaborations with local women’s organizations to host edit-a-thons and awareness campaigns. University of Botswana: Our partnership with the University of Botswana has been instrumental in launching initiatives like the Wiki Loves Women She Said Campaign, which celebrates women by documenting their achievements on Wikipedia. These partnerships will be crucial in amplifying our efforts, reaching new audiences, and accessing additional resources to support our mission of promoting free knowledge in Botswana.
- 13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
- Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt
Metrics
[edit]Wikimedia Metrics
[edit]- 14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
- 14.1. Number of participants, editors, and organizers.
All metrics provided are optional, please fill them out if they are aligned with your programs and activities.
| Metrics name | Target | Description |
|---|---|---|
| Number of all participants | 100 | N/A |
| Number of all editors | 70 | N/A |
| Number of new editors | 40 | |
| Number of retained editors | 30 | |
| Number of all organizers | 10 | N/A |
| Number of new organizers | 8 |
- 14.2. Number of new content contributions to Wikimedia projects. (recommended)
| Wikimedia project | Created | Edited or improved |
|---|---|---|
| Wikipedia | 200 | 1000 |
| Wikimedia Commons | 400 | 400 |
| Wikidata | 1000 | 1000 |
| Wiktionary | ||
| Wikisource | ||
| Wikimedia Incubator | ||
| Translatewiki | ||
| MediaWiki | ||
| Wikiquote | 200 | 500 |
| Wikivoyage | ||
| Wikibooks | ||
| Wikiversity | ||
| Wikinews | ||
| Wikispecies | ||
| Wikifunctions / Abstract Wikipedia |
- Description for Wikimedia projects contributions metrics. (optional)
Other Metrics
[edit]- 15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
- Yes
| Other Metrics | Description | Target |
|---|---|---|
| Strategic meeting participants | Participants | 30 |
| I know Wikipedia campaign | Outreach | 1000 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
Budget
[edit]- 16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
- No
- 16.1. List other revenue sources. (required)
N/A
- 16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
- N/A
- 17. Your local currency. (required)
- BWP
- 18. What is the total requested amount in your local currency? (required)
- 715359.9 BWP
| Year | Amount (local currency) |
|---|---|
| Year 1 | N/A BWP |
| Year 2 | N/A BWP |
| Year 3 | N/A BWP |
- 19. Does this proposal include compensation for staff or contractors? (required)
- Yes
- 19.1. How many paid staff members do you plan to have? (required)
Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.
- We plan to have a team of four part-time staff members to support community growth and manage the Adopt-a-School program, which will bring in new editors requiring close training and mentorship. The roles include:
Program Coordinator (Part-Time) – Oversees planning, coordination, and implementation of programs, ensuring they run smoothly, stay within budget, and align with strategic goals. Project Facilitator (Part-Time) – Manages project timelines, budgets, and staff coordination to ensure successful execution. Community Outreach Facilitator (Part-Time) – Leads outreach efforts, including partnerships, events, marketing, and donor relations to expand engagement. Accountant: Ensures our finacial books are balanced and tax obligations are covered
- 19.2. How many FTEs (full-time equivalents) in total? (required)
Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.
- n/a
- 19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
- We discovered that we need an accountant all 12 months.
- 20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
| Budget category | Amount in local currency |
|---|---|
| Staff and contractor costs | 24000 BWP |
| Operational costs | 12710 BWP |
| Programmatic costs | 15003 BWP |
- 21. Please upload your budget for this proposal or indicate the link to it. (required)
Additional information
[edit]- 22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)
https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Botswana
By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
[edit]- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.
- Wikimedia Community Fund/Proposals
- Wikimedia Community Fund/Proposals/Under review
- Education - General Support Funds in FY 2024-25
- Culture, heritage or GLAM - General Support Funds in FY 2024-25
- Gender and diversity - General Support Funds in FY 2024-25
- Community support and engagement - General Support Funds in FY 2024-25
- Participation in campaigns and contests - General Support Funds in FY 2024-25
- Public policy advocacy - General Support Funds in FY 2024-25
- Under review General Support Funds for unknown region in FY 2024-25
- Under review General Support Funds for unknown region in FY 2024-25 (undefined round)
- General Support Funds for unknown region in FY 2024-25 (undefined round)
- General Support Funds in FY 2024-25 (undefined round)
- Under review General Support Funds in FY 2024-25 (undefined round)
- General Support Fund proposals by Wikimedia Community User Group Botswana
- Under review General Support Funds in FY 2024-25