Grants:Programs/Wikimedia Community Fund/General Support Fund/AvoinGLAM 2025

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Applicant information

Organization name or Wikimedia Username for individuals. (required): AvoinGLAM

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Group of individuals not registered with an organization

Are your group or organization legally registered in your country? (required): No

Do you have a fiscal sponsor?: Yes

Fiscal organization name.: Open Knowledge Finland ry

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

Organizational website Open Knowledge Finland https://www.okf.fi/

Organizational website AvoinGLAM https://meta.wikimedia.org/wiki/AvoinGLAM, https://www.avoinglam.fi/en/ Detailed financial reporting and/or audits https://drive.google.com/file/d/1BVOrOE9iKIMS3maEyMSa45vLctwOZMeT/view?usp=sharing Documentation of the governance structure, board list, governance processes, Open Knowledge Finland: https://www.okf.fi/about/people/ Documentation of the governance structure, board list, governance processes, AvoinGLAM: https://meta.wikimedia.org/wiki/AvoinGLAM/AvoinGLAM_charter (to be updated at the end of the year) MoU between OKFI and AvoinGLAM: https://drive.google.com/file/d/1RzAJ9CtqW8FLDtUxVaTSyjz7z2cZRPk4/view General fiscal sponsorship agreement draft for OKFI (the AvoinGLAM finalized version will be included in the application) Documentation of the general assembly decision on your plan Not presented to the OKFI General Assembly Approval by AvoinGLAM annual meeting https://drive.google.com/file/d/11xAmZ_VPTfT8x8-_7-N_dBXgEOIVkDN_/view?usp=sharing

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): AvoinGLAM 2025

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2025-01-01

4. Proposed end date. (required): 2025-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://docs.google.com/document/d/15rXWbltbxdZPXCDzF_nxT7Zdld9bGWtA4hKzDt_fbTY/edit?tab=t.0#heading=h.z2jh61z9mrr

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://meta.wikimedia.org/wiki/AvoinGLAM/AvoinGLAM_charter

7. Where will this proposal be implemented? (required)

International (more than one country across continents or regions)

We participate in global advocacy initiatives.

GLAM community-building takes place in the international GLAM community. As part of this activity, we support Living Heritage projects carried out by international partners. The exact partners are confirmed as we go. We have had discussions with Australia, India, Ghana, Turkey, and Estonia.

REMOVED: The Wikidocumentaries project will seek project funding outside this application.

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Cultural Commons is our overarching theme for 2025.

We firmly believe that the collaboration with knowledge stewards (institutions and communities) is the cornerstone of the thriving future knowledge commons for which the Wikimedia projects are vital platforms. In the future, Wikimedia and its peer organizations and content partners jointly care for the ecosystem that safeguards the trusted knowledge of humanity.

Projects

REMOVED: The Wikidocumentaries project will seek project funding outside this application – We are focusing our attention on further developing Wikidocumentaries to welcome developers and content contributors to the platform. Eventually, we would like to propose it to become a Wikimedia sibling project. It is our understanding that an additional layer is needed on top of Wikimedia projects to effectively make use of the rich, interconnected data of the Wikimedia projects, in a way that is engaging for the media-rich internet of today. In addition, Wikidocumentaries can integrate materials from trustworthy third party repositories or connect with community archives managed on connected platforms. In collaboration with other aligned initiatives, we wish to further develop the idea of a Wikibase for community archives to bring this vision to life. We will evaluate Wikidocumentaries in the light of related European projects - Data Space for Cultural Heritage and the European Collaborative Cloud for Cultural Heritage as well the Commons DB project by Open Future. During the year, we aim to secure further funding for the project for the years to come.

We will hire a part-time developer-coordinator to work with both the codebase and the contributors, detecting and fixing bottlenecks and working together with the AvoinGLAM coordinator to open the project up for contributions and towards an actual project launch. We will also establish a project steering committee to oversee the decisions and support the development.

REORGANIZED: As part of global GLAM-Wiki support, we support Living Heritage projects carried out by international partners – We will continue our Living Heritage project with dedicated collaborations with partners across the world. We bring the issues related to Living Heritage into our advocacy work locally and globally with GLAMs, researchers and heritage professionals in exploring the factors that contribute to sustainability and human rights through living heritage. Living heritage is also a perfect sounding board for many of our advocacy points, such as ethical sharing and language revitalization, which we can tap into with further incubated projects.

REORGANIZED: Public domain – We continue promoting Public Domain as part of our advocacy activities. AvoinGLAM will participate in the Public domain awareness-raising event coordinated by Creative Commons and meemoo.

REORGANIZED: The university trainee planned to be employed for the Public domain project is reassigned to the Train the trainers initiative – With a dedicated partner, AvoinGLAM will train professionals to address questions of open cultural heritage. The project serves the creation and dissemination of important information resources and it allows us to engage new ambassadors within the cultural heritage field. The student traineeship provides an opportunity for a student to engage in the questions of open culture and bring the ideas back to their studies. As part of this, we will promote the use of the Creative Commons Public Domain Mark as it is being adopted by Helsinki City Museum, and advocate for the Guidelines for Open Access to cultural heritage that we produced for Espoo City Museum and published as a best practice for others to adopt.

Collaboration of the Cultural Commons

Global Wikimedia GLAM community of practice – To support the global GLAM-Wiki community, we plan to work on the following issues:

We will coordinate the organization of GLAM resources on Metawiki, connecting the efforts with the Metabase project by WMSE, the initiative of the WMF Culture & Heritage Team, Wikimedistas de Uruguay, and This Month in GLAM.

We join coordinating the global GLAM-Wiki calls.

We will engage in discussions regarding the preconditions for GLAM on Wikimedia projects, such as the creation and maintenance of the crucial tools for enabling data and media imports for GLAM coordinators as well as institutional partners.

We participate in developing reconciliation interfaces for data import tools.

Susanna Ånäs participates in the Content Partnerships Hub Expert Committee and we join other discussions to outline and document best GLAM practices, such as managing data for the Wiki Loves projects.

Collaborating across the Commons – We liaise between the peer organizations, bringing their perspectives to each other's agenda: Wikimedia GLAM, Creative Commons Open Culture, Open Knowledge Network. We join Flickr Commons community discussions. AvoinGLAM will play a key role in reinvigorating the activities of Creative Commons Finland. We participate in the workings of committees and communities of GLAM partners in Finland and internationally, for example the Round Table of Digital Cultural Heritage, Finna Consortium, Time Machine Finland

Public Policy Advocacy

Finnish Advocacy Network – We will seek to strengthen our advocacy work in Finland in collaboration with the peer organizations and join European and global efforts representing that network, following the example of Bündnis F5 in Germany.

Advocacy pipeline – In collaboration with OKFI and partners, we will structure our collaborative brainstorming power around an advocacy pipeline from round table discussions to communicating the advocacy outcomes in the means best suited for the issues in question. At AvoinGLAM, we are particularly focused on the intersection of human rights, environmental issues, and cultural heritage. Together, we will explore critical subjects such as AI, global power dynamics, security, data spaces, and European data policy, among others. The insights will inform campaigns, memes, podcasts, or policy papers, for example, amplifying, explaining and further refining the issues.

TAROCH – We actively participate in the Creative Commons-steered initiative TAROCH, Towards a Recommendation on Open Cultural Heritage, with a focus on developing an advocacy strategy and disseminating advocacy tools and materials to promote the wider recognition of open access to cultural heritage.

CLARIFICATION: INCUBATOR is renamed as Fundraising and planning. We allocate a bit more resources to fundraising and planning all future activities but clarify that we have not allocated any work to any of the initiatives mentioned in the section.

AvoinGLAM supports and develops a number of projects. We plan for later execution and fundraise for some of the projects, while others exceed our capacity for hands-on work, such as large-scale data imports, extensive content curation, or complex software development. In those cases, we focus on conceptual development, advising, or facilitating partnerships, empowering others to take the lead. Additionally, AvoinGLAM joins research collaborations that benefit the cultural commons.

Wikidocumentaries becomes an important project to fundraise for.

Sámi languages and culture – Following the Supporting Sámi languages in digital services project by the National Library of Finland, we continue envisioning activities to support the controlled sharing of Sámi cultural heritage online.

Commons Database – AvoinGLAM has been following the development of the Public domain registry by Open Future, as it contributes to the vision of the federated knowledge commons. We hope to be able to include it as a source of information for Wikidocumentaries, when the projects get more mature.

Buildings data – RYHTI is the novel database of the Finnish Ministry of Environment for built heritage. Together with the ministry and Wikimedia Finland we explore its use for Wiki Loves Monuments while Wikimedia Finland will take the work forward.

Sampos – The Semantic Computing Research Group at Aalto University have produced over 20 linked open data repositories addressing several aspects of Finnish culture over the course of more than 20 years. AvoinGLAM invites Wikimedia Finland to work together with us to import the data to Wikidata to power cultural linked data projects of Finnish culture.

SPECIFIC PROJECTS/ISSUES KEPT

GLAM Sauna / Oulu 2026 – We wish to continue the successful co-creation events following Hack4OpenGLAM and AI Sauna. Due to the constrained schedule, we are drafting an open culture hack event in the program for 2026 instead of 2025. The event will be planned to become part of the Oulu European Cultural Capital program in 2026. We hope to invite the global GLAM community to join the event.

FAIR & CARE – With DAK, the National CODATA Committee on Data, we will explore crossovers on open culture and science. As an example, we will collaborate on making FAIR & CARE data principles understandable and actionable. Together we can involve students in our work.

Data pipelines – We will explore data pipelines from various repositories and tools to advocate for better interoperability in the knowledge commons, as we apply to join the COST-DATAMIND network.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	No
Culture, heritage or GLAM	Yes
Gender and diversity	No
Community support and engagement	Yes
Participation in campaigns and contests	No
Public policy advocacy	Yes
Other	No

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues, Other; Other programs and activities if any: Advocate for an inclusive, sustainable and interoperable technical framework for GLAM, accessible to all kind of contributors.

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering non financial support and services to community members (equipment, space, books, etc.), Other; Other programs and activities if any: Create shared resources on Meta

Public policy advocacy

9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)

At AvoinGLAM, we are particularly focused on the intersection of human rights, environmental issues, and cultural heritage.

AvoinGLAM's work has traditionally been focused on legislation governing copyright. The implementation of the DSM directive was only partial in Finland, parts were unsatisfactory from the civil society's perspective and some are already outdated. The work continues with governmental strategies for cultural heritage.

On a global level, the TAROCH initiative focuses on developing an advocacy strategy and disseminating advocacy tools and materials to promote the wider recognition of open access to cultural heritage.

AvoinGLAM also explores policies, practices or legislation that would address collective authorship as in cases of traditional knowledge.

Together with OKFI and partners, we will explore critical subjects such as copyright and intellectual property in relation to AI, data sovereignty of individuals, sovereign and indigenous nations, data governance, global power dynamics, security and protection in relation to sharing, data rights and transparency, and other European data policy issues.

MyData Global is a movement incubated at OKFI, the fiscal sponsor of AvoinGLAM. The network promotes a human-centric approach to data governance, and advocates for data rights and transparency. Joint discussions will allow us to take into account perspectives otherwise less represented in our work.

Public benefit in tech policies and the balance between sharing and protecting come to play in most of the issues we wish to comprehend and craft into advocacy for public policies.

9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)

AvoinGLAM will take the lead of the planned joint advocacy work in Finland with Open Knowledge and other aligned organizations. We have identified the following tactics.

We will start gathering an advocacy network in Finland, following the model of Bündnis F5 in Germany. The goal of the network is to collaborate on any legislative public policy issue affecting the knowledge commons that calls for attention and action on the national or European level. The network will be jointly represented in international advocacy networks.
Separately from the network, we will invite round tables or other forms of discussion such as futuring workshops to discuss emerging issues affecting the domain of open knowledge.
The insights from both activities will inform campaigns, memes, podcasts, statements or policy papers, for example, amplifying, explaining and further refining the issues.
Furthermore, we will participate in the workings of the advocacy coalition of the Creative Commons initiative TAROCH, Towards a Recommendation on Open Cultural Heritage.

9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?: 13000
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=543933506#gid=543933506

11. Describe your team. (required)

Community lead - salaried, Susanna Ånäs
The Steering Group has an optional elected Chair and 4–9 elected members. The Steering Group members are elected annually in the AvoinGLAM General Meeting. To be eligible for voting and to run for candidacy in the AvoinGLAM Steering Group, individuals must join Open Knowledge Finland as members.
It is recommended that AvoinGLAM have representatives in the Board of Open Knowledge Finland

With partial funding from the WMF GSF

University trainee to work on Public Domain campaign

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

We will work with the Wikimedia global GLAM community to coordinate managing resources on Metawiki. We will additionally work with Wikimedia Sweden and Wikimedia Germany integrating the Metabase project to it.

In our advocacy work with Open Knowledge Finland, we engage with all the open knowledge stakeholders in Finland, with the goal of creating an advocacy network. Additionally, we will identify topics of impact and gather round table discussions around those issues and stakeholders involved with them.

Globally, we work with peer networks such as Creative Commons and the Open Knowledge Network.

With Wikimedia Finland we collaborate on the Oulu 2026 event.

We help out living heritage projects of Wikimedia affiliates in their countries.

We generally work with many partners and try to find new collaborations as well as work further with existing ones.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	160	The calculation for metrics figures can be found in the financial plan document https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=543933506#gid=543933506
Number of all editors	30	GLAM participants, translators
Number of new editors	N/A
Number of retained editors	N/A
Number of all organizers	36	Included any individuals we plan the program with whether or not Wikimedians
Number of new organizers	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia
Wikimedia Commons
Wikidata	200	200
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Living heritage elements added as support, items created as part of GLAM-Wiki support.

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
Visitors	Visitors to sites, impressions https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=543933506#gid=543933506	3000
Partners	Partnering organizations https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=543933506#gid=543933506	34
Outputs	Train the trainers: Learning materials GLAM-Wiki: Structures for materials management Advocacy pipeline: Translatable advocacy materials, Advocacy report	3
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): Yes

16.1. List other revenue sources. (required)

Student trainee support

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): 1800

17. Your local currency. (required): EUR

18. What is the total requested amount in your local currency? (required): 60000 EUR

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A EUR
Year 2	N/A EUR
Year 3	N/A EUR

Requested amount in USD: 102086.12 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

1 staff

1 trainee, 3 months

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

0,65 FTE coordinator

0,17 FTE annual = 0,67 FTE during 3 months, student trainee

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): Coordinator FTE change from 0,7 FTE to 0,65 FTE, inflation increase (adding also missed increase from 2023)

Salary employee overhead correction from 35% to 38%. The usual OKFI percentage has been 40%. Different temporary contracts

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	48900 EUR
Operational costs	3100 EUR
Programmatic costs	8000 EUR

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1LS9zD2V3KdHFNbiurUugfeeZm06M7DQl3O9GcR6KoZE/edit?gid=841661119#gid=841661119

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]