Grants:Programs/Wikimedia Community Fund/General Support Fund/2025 Activating Wikimedia Zambia Community

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Community User Group ZambiaIcem4k

Do you have any approved General Support Fund requests? (required): No, it is my first time applying for a General Support Fund

You are applying as a(n). (required): Group of individuals not registered with an organization

Are your group or organization legally registered in your country? (required): No

Do you have a fiscal sponsor?: Yes

Fiscal organization name.: Kiwix

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

www.wikimedia.org.zm

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): 2025 Activating Wikimedia Zambia Community

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): N/A

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2025-01-01

4. Proposed end date. (required): 2025-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://docs.google.com/document/d/18AWzmdOf6UctgyXkPxX-rLgFkgqikWmgikR-cBFX6gs/edit?usp=sharing

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://docs.google.com/document/d/19O-5ePMGI54eratChF9p_GKm1GYoBRsggPoprclzdmM/edit?usp=sharing

7. Where will this proposal be implemented? (required): Zambia

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Our plans outlines a comprehensive strategy focused on community building, participation in global campaigns, leadership development, and outreach.

Community Building:

Wiki Fan Clubs: Establishing Wiki Fan Clubs in schools and universities to engage youth in Wikimedia projects. Workshops and Edit-a-thons: Organizing events to build skills and encourage participation in content creation, focusing on Africa and gender issues. Conferences and Networking: Participation in local and international Wikimedia events to strengthen the community and stay updated with global movements. Outreach and Advocacy: Engaging external stakeholders, including embassies, civil society organizations, and educational institutions, to support Wikimedia's mission. Participation in Global Campaigns:

Wiki Loves Earth, Wiki Loves Folklore, and Wiki Loves Monuments: These campaigns will involve photo walks, edit-a-thons, and workshops to reduce content gaps on Wikipedia, especially those related to Africa and gender. Leadership and Capacity Building:

Leadership Development: Focusing on empowering members to take on leadership roles, manage projects, and advocate for the movement. Skill Building: Through workshops, participants will enhance their abilities in project management, advocacy, and community organizing. Outreach and Media Initiatives:

Wikimedia Zambia Podcast: Launching a podcast series to engage the community and promote Wikimedia activities. Radio Shows: Hosting radio programs to discuss Wikimedia projects, promote community involvement, and highlight achievements. Cultural Heritage Preservation: Initiatives like Wiki Loves X competitions to document Zambia's cultural heritage. New Language Wikipedia Editions: Developing Wikipedia editions in local languages such as Luvale, Chitonga, and Bemba. Challenges Addressed Content Gaps:

There’s a significant lack of content related to Africa and gender representation on Wikipedia. The planned edit-a-thons and global campaign participation aim to address these gaps. Community Engagement and Sustainability:

The community is relatively new, and there’s a need to build a sustainable and engaged member base. The strategy focuses on fostering a sense of belonging, collaboration, and leadership development to ensure long-term sustainability. Awareness and Advocacy:

Raising awareness about Wikimedia's mission within Zambia is crucial for growth. The strategies include outreach programs, podcasts, radio shows, and partnerships to attract new members and supporters. Gender Gap:

The group acknowledges the gender disparity within the Wikimedia community. The plan includes initiatives specifically aimed at encouraging female participation and promoting gender equity in content creation. Support for Challenges Community Building Activities: Regular meetings, networking opportunities, and support systems are designed to strengthen community cohesion and sustainability. Educational Initiatives: Establishing Wiki Fan Clubs and organizing skill-building workshops are expected to address the need for capacity building among new and existing members. Leadership and Advocacy Development: Through leadership training and capacity-building initiatives, the plan aims to empower members, ensuring they are equipped to manage projects and advocate for the Wikimedia movement. Outreach and Media Engagement: The podcasts, radio shows, and collaborations with external stakeholders are key to increasing visibility, awareness, and support for Wikimedia in Zambia.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Wiki Club, Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Translation, Wikidata programs, Wikimedia Commons programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Primary school students, Secondary school students, Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Building organizer skills in women and diversity groups, Sensitize and educate for gender perspective among Wikimedia projects stewards and editors; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events; Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): Wiki Loves Earth, Wiki Loves Folklore, Wiki Loves Monuments, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/1Q_S8qO_dIJNA7_YsCjKBSE7BeUkmoHgQRk1DQ5m-ri0/edit?usp=sharing

11. Describe your team. (required)

The Program Manager and lead project coordinator (Paid role) Responsibilities: Oversee the entire project, ensuring that goals are met on time and within budget. Manage day-to-day operations, including planning events, coordinating activities, and liaising with partners. Report progress to stakeholders and manage project documentation. Salaried Salary Scale

Project assistant and Operations Manager: Assist in planning, coordinating, and monitoring specific projects, while handling day-to-day tasks like data collection, reporting, and communication with stakeholders. Salary Scale

Accountant/Finance Manager (Paid Role): Will manage all the financial resources of for the project. Will have to track expenses, and ensures financial compliance and grant management. Salary Scale

Community Project Organizers: They will organize and manage specific Wikimedia-related projects and initiatives. These will be multiple individuals depending on the ongoing projects. Responsibilities may include recruiting participants, planning activities, coordinating logistics, and ensuring the successful completion of the project.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Yes, we will be working with internal partners within the country to achieve our goals.

Internal partners: National Heritage Conservation Commission (NHCC): Characteristics: This partnership involves collaboration to document and promote Zambia’s cultural heritage on Wikimedia platforms. NHCC can provide access to historical sites and archives, while we can assist in digitizing and uploading content to Wikimedia Commons and Wikipedia. Significance: This collaboration will enhance the visibility and preservation of Zambia's cultural heritage and ensure that accurate and rich information is available online.

Zambia Archives: Characteristics: Partnering with Zambia Archives will allow us to access historical documents, photographs, and other archival materials. We can work together to digitize these resources and make them accessible on Wikimedia platforms. Significance: This partnership is crucial for preserving Zambia’s history and making it more widely available to the public through Wikipedia and Wikimedia Commons.

Women’s History Museum: Characteristics: This collaboration focuses on promoting and documenting the contributions of Zambian women throughout history. The museum can provide expertise and content, while we can assist in creating and editing articles on Wikipedia. Significance: Highlighting the role of women in Zambia’s history is vital for promoting gender equity on Wikipedia and ensuring that these stories are told and preserved.

Swedish Embassy: Characteristics: The Swedish Embassy can support projects through advocacy, and providing a platform for cultural exchange. They can also assist in organizing events and workshops that promote knowledge sharing between Zambia and Sweden at the embassy. Significance: This partnership will strengthen international ties and promote cross-cultural understanding through Wikimedia projects.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Manage Internal Knowledge

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	100	N/A
Number of all editors	100	N/A
Number of new editors	N/A
Number of retained editors	N/A
Number of all organizers	N/A	N/A
Number of new organizers	N/A	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	1000	500
Wikimedia Commons	1000	500
Wikidata	1000	500
Wiktionary
Wikisource
Wikimedia Incubator	1500	1500
Translatewiki	1000	1000
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): ZMW

18. What is the total requested amount in your local currency? (required): 1586675 ZMW

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A ZMW
Year 2	N/A ZMW
Year 3	N/A ZMW

Requested amount in USD: 60668.61 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

2 paid staff (Full time)

1 paid staff (Part-time) 1 Community Organizers (Part-Time)

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

Hiring two full-time staff at Wikimedia Zambia working 5 hours/day translates to approximately 1.20 FTEs based on annual working hours.

Daily hours = 5 hours/day Annual working days = 250 days/year Annual working hours = 1250 hours/year per staff member Total annual working hours for both staff members: 2 staff * 1250 hours/staff/year = 2500 hours/year

Converting total annual working hours to FTEs: FTEs = 2500 hours/year ÷ 2080 hours/year ≈ 1.20 FTEs

Therefore, the General Support Fund would cover approximately 1.20 FTEs for Wikimedia Zambia over the 12 months.

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): N/A

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	381000 ZMW
Operational costs	474500 ZMW
Programmatic costs	1442250 ZMW

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1S6UmjtDV0QaY1usKQ9wqNVjRZQ6_7Pec/edit?usp=sharing&ouid=115204643999907162112&rtpof=true&sd=true

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]