Grants:Programs/Wikimedia Community Fund/Conference Fund/WikiMeet Margarita 2025
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Applicant details
[edit]- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
Wikimedia Small Projects in Spanish User Group
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
Galahad
- F2. Please provide the Usernames of people related to this proposal.
N/A
- G. Are you legally registered?
No
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
Centro Latinoamericano de Investigaciones Sobre Internet
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
WikiMeet Margarita 2025
- 2.1. When will the event begin? Please enter the event start date.
2025-06-12
- 2.2. When is the last day of your event?
2025-06-15
- 3.1. When will you begin preparing for your event?
2024-11-04T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2025-06-16T00:00:00Z
- 4. In which country will the conference take place?
Venezuela
- 4.1. In which city will the conference take place?
Porlamar
- 5. Is it a remote or in-person event?
In-person event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
60
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
Local
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
No
- 8.1. Please describe what platforms and your work with them.
- 9. Please describe the target participants for this event.
The main objective of this conference is to bring together experienced Wikimedians living in Venezuela, new Wikimedians living in Venezuela, Venezuelan Wikimedians living in other countries, and Wikimedians from other countries with extensive experience in Wikimedia projects. It is also expected to invite strategic partners and speakers.
- 10. Please provide the link to the event's page if you already have one.
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
121
- 11.1. When did you conduct the survey, and for how long?
04-10-2023 - 04-11-2024. Lasting one month. It was announced primarily on the telegram group and other social media platforms.
- 12. How many people responded to the survey?
60
- 13. What are the main objectives of the event?
The experiences gathered from Wikimania Venezuela 2021 and DataUp Mucuchies 2023 highlighted the importance of further strengthening the Wikimania community in Venezuela.
By engaging in activities that raise awareness, we can encourage more individuals to participate in voluntary initiatives and contribute to Wikimedia projects. Enhancing this structure is essential to foster coordination and support within an open community, which will, in turn, attract more people from across the country to engage in the promotion of free knowledge in Venezuela.
This conference presents a valuable opportunity for newcomers interested in championing free knowledge to explore how Wikimedia projects can serve as an effective platform. Additionally, it will provide a space for those already involved in related initiatives to discover ways they can contribute and connect with an established network of experienced Wikimedians in the country.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
Responses indicate strong interest in Web3 and AI as key assets for the Wikimedia movement, aligning with last year’s Wikimedia Foundation discussions on their decade-long global impact. We aim to broaden contributions beyond Wikipedia, fostering a decentralized approach that empowers our community to engage with topics they care about.
A significant portion of past participants are aged 18 to 35, offering an opportunity to blend experienced insights with fresh enthusiasm. We should enhance strategic partnerships to boost Wikimedia's visibility and promote free knowledge in Venezuela, inviting interested individuals to our mission.
We plan to conduct strategic discussions, think tanks, and collaborative design sessions with experts in Wikimedia, free knowledge, AI, and Web3. These interactions will generate ideas aligned with our goals and engage the Venezuelan community in collaborative discussions and decision-making.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Age (regency) , Geography, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context)
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
We appreciate the active involvement of the Wikimedia community in various regions of Venezuela, and we would like to invite participants from other states to join us in a discussion about how we can collaboratively use Wikimedia projects to help preserve the collective knowledge of our country and its diverse cultures.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Culture, heritage or GLAM , Open Technology, Diversity
- 17. Will your work focus on involving participants from any underrepresented communities?
Gender Identity, Geographic , Age
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
We look forward to welcoming a small number of participants who may be interested in exploring volunteer opportunities with Wikimedia, as well as representatives from organizations that are interested in integrating Wikimedia projects into their programs.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
We kindly request that meetings be scheduled on a monthly basis following the event to discuss and further contribute to Wikimedia projects.
For organizations, we plan to establish projects and programs after the event, which will need to be implemented at least one month thereafter.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
Hotel Margarita Village, Porlamar, Nueva Esparta
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
There are a total of around fifty scholarships available for award, which are divided into two categories: 10 international scholarships and 40 national scholarships.
- 24. What expenses will the scholarship cover?
All scholarships will cover the logistics costs of each participant (transport, accommodation, food).
- 25. How will scholarship recipients be selected?
International scholarships will be offered to volunteers from Wikimedia projects who possess extensive experience and a notable impact, with the hope that they can contribute to and support fellow conference participants.
National scholarships will be considered for individuals who have significantly contributed to Wikimedia projects and, for new volunteers, those who have engaged in the workshops and training sessions leading up to the selection of scholarship recipients.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
We would greatly appreciate the Foundation's support in matters of trust and safety, as well as in communications.
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
We would be grateful if at least five staff members from different departments of the Wikimedia Foundation—such as community resources, communications, trust and safety, public policy, and product and technology—could join us at the conference.
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
- Core Organizing Team - Responsible for the development of the draft event proposal and the submission of grant requests. Address and resolve any issues or concerns that may arise during the conference and its planning phase. Monitor and assess the progress and output of the various organizational teams (logistics/local, program, scholarship, and communication) and provide support in decision-making processes. Design and coordinate social events.
- Logistics Team: Plan and coordinate all logistical aspects, including venues, transportation, accommodations, etc. Develop and manage the budget in collaboration with the COT. Arrange for technical support, audio/visual resources, and equipment for participants and presentations.
- Program Team: Design, develop, and select conference programs based on submissions and recommendations. Establish the proposal submission process and provide guidance to applicants on how to successfully submit their programs.
- Scholarships Team: This team will be responsible for creating the application process template and establishing criteria for evaluating applications. They will also assist applicants by promoting scholarship opportunities through various channels and collaborating with Wikimedia communities, groups, and organizations. The selection of applicants will be managed by the Scholarships Team.
- Communications Team: Design, develop, and implement a comprehensive communication plan to promote the conference. Create and disseminate announcements and blog posts on Diff in coordination with other teams. Ensure the smooth execution of the conference by facilitating collaboration among teams.
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
Yes
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
In the spirit of collaboration and support between our communities, Wikimedia Venezuela and Wikimedia Small Projects will work together closely to carry out this conference.
- 29. What kind of risks do you anticipate and how would you mitigate these?
- Overwork: To ensure a balanced workload, we recognize that overwork can be a significant concern. To address this, we will strive to manage and delegate tasks efficiently. Additionally, each team will have the support of staff specifically hired for the event.
- Unavailability venue/hotel: We have identified several venue options at comparable price points, which helps to mitigate the risk of unavailability and ensures that our budget remains unaffected.
- Challenges to evaluate the process and the outcome: We kindly request that the WMF Learning & Evaluation Team assist us in developing a measurement and evaluation plan to effectively capture the necessary metrics.
- We understand that participants who do not speak Spanish may find it challenging to follow along. To ensure everyone can engage fully, we will provide simultaneous interpretation from Spanish to English.
- Political stability. In light of the recent presidential elections, we recognize there may be some uncertainty regarding the country's political landscape. We are optimistic that by the time the conference occurs, this risk will be minimal. Nevertheless, we will continue to monitor the situation closely and will look to the Wikimedia Foundation for guidance should any developments arise.
- We acknowledge that there may be potential health risks for participants. To mitigate these risks, we are committed to maintaining open and ongoing communication between participants and service providers. This will help us ensure that we can effectively manage any concerns that may arise and have all necessary medical support readily available to address them.
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
Wikimedia Small Projects Code of Conduct
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
- What is the future outlook for Wikimedia projects focused on free knowledge in Venezuela?
- What are the primary challenges facing Wikimedia initiatives in Venezuela?
- What recommendations can we explore to enhance the utilization of Wikimedia projects in Venezuela?
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| Ideas for Implementation | During the idea labs, it is anticipated that both potential challenges and optimal solutions will be recognized and create projects post-conference. | 10 |
| Experienced Wikimedians | Among the forty national scholarship recipients, we anticipate that at least 30 will possess expertise in Wikimedia projects and could offer valuable mentorship to new volunteers. | 30 |
| Community Empowerment | We hope that the Venezuelan community will have the opportunity to learn about the Wikimedia movement and explore ways to engage in decision-making and other important aspects. Among volunteers, Wikimedia affiliates and participating organizations | 4 |
| Coordinated initiatives between volunteers, Wikimedia affiliates and participating organizations | We anticipate that the collaboration among volunteers, Wikimedia affiliates, and participating organizations will lead to meaningful initiatives following the conference, benefiting all stakeholders involved. These initiatives will be thoughtfully aligned with the ideas that arise from the lab ideas. | 5 |
| Collaboration between Venezuelan affiliates and regional affiliates | Given that the scholarships are primarily intended for regional individuals, we are optimistic that a strong collaborative spirit can be fostered among all the communities within the Latin American and Caribbean region. | 5 |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
2368080
- 34. Select your local currency.
VEF
- 35. Please upload your budget for this proposal or indicate the link to it.
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
No
- 36.1. If yes, what kind of resources are you expecting to get?
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).