Grants:Programs/Wikimedia Community Fund/Conference Fund/WikiCon Brasil 2025
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Applicant details
[edit]- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
Grupo de usuários Wiki Movimento Brasil
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
JPeschanski (WMB)
- F2. Please provide the Usernames of people related to this proposal.
Wiki Movimento Brasil staff names and professional accounts are available at: https://w.wiki/4Lj9
- G. Are you legally registered?
Yes
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
- I. Fiscal organization name.
N/A
Objectives and Strategy
[edit]- 1. Please state the title of your proposal.
WikiCon Brasil 2025
- 2.1. When will the event begin? Please enter the event start date.
2025-07-18
- 2.2. When is the last day of your event?
2025-07-20
- 3.1. When will you begin preparing for your event?
2025-02-03T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2025-11-28T00:00:00Z
- 4. In which country will the conference take place?
Brazil
- 4.1. In which city will the conference take place?
Salvador
- 5. Is it a remote or in-person event?
In-person event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
150
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
Local
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
- Websites
- Social media
- https://www.facebook.com/wmnobrasil
- https://instagram.com/wmnobrasil
- https://twitter.com/wmnobrasil
- https://br.linkedin.com/company/wmnobrasil
- https://www.youtube.com/c/wmnobrasil/
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
No
- 8.1. Please describe what platforms and your work with them.
- 9. Please describe the target participants for this event.
WikiCon Brasil is a Wikimedia conference that aims to bring together and strengthen Wikimedia communities and open knowledge groups in Brazil. This is a conference for the Wikimedia community and by the Wikimedia community, and it will prioritize the attendance of active volunteers from Wikimedia projects who have never participated in in-person events and contributors from regions of Brazil that are underrepresented in Wikimedia projects. The decision to host the conference in the Brazilian Northeast, a region with lower representation in Wikimedia, aligns with the conference priority around attendance diversity and was also a request from the community.
Partners from cultural and educational organizations such as GLAMs, universities, NGOs, who are already involved in the Wikimedia Movement are also encouraged to attend. We see this conference as an opportunity to move forward in the direction of establishing national coordination infrastructure for Wikimedia in Brazil and for setting a strategic agenda for the Wikimedia community on topics such as the national and global Internet Governance and Artificial Intelligence.
As most of the contributions to Wikimedia from the Portuguese-speaking communities come from Brazil we expect the conference to have a trickling impact on the whole lusophone projects.
- 10. Please provide the link to the event's page if you already have one.
https://br.wikimedia.org/wiki/WikiCon_Brasil_2025
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
12000
- 11.1. When did you conduct the survey, and for how long?
The survey ran between April 9, 2024 and June 4, 2024.
- 12. How many people responded to the survey?
177
- 13. What are the main objectives of the event?
WikiCon Brasil 2025 is a community conference with objectives centered on fostering volunteers' integration, strategic planning, capacity development, and collaboration. These objectives are distilled from the community engagement survey. The conference aims to celebrate the achievements of the Brazilian Wikimedia Movement and empower contributors through networking and skill exchange. We intend to prioritize participation from underrepresented localities, especially in the Northeast region, and newer contributors.
The event builds on the successful national conference in 2022 (https://w.wiki/AJej), a milestone for community strategizing, establishing practices for leadership development and fostering advocacy efforts. WikiCon Brasil 2022 received very positive feedback from attendees (https://w.wiki/68fc) and was fundamentally important for the community's engagement with the 2023 Movement Strategy and WMB's strategy (https://w.wiki/9di9).
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
Based on the results of the community survey, we should:
- foster community bonding and coordinate collective contributions such as wiki-projects;
- establish a bottom-up, participatory plan for the development, maintenance and documentation of a shared sustainable technology base;
- set strategic discussions and capacity development sessions on technological innovation in Wikimedia, especially related to AI, and Internet Governance;
- recognize the diversity in contributing to Wikimedia, and improve tailoring solutions to address unique challenges faced by different types of communities;
- design and maintain an efficient model of communication and decision-making with empowering participatory governance;
- discuss and establish a plan to address challenges to knowledge equity within the Brazilian context.
A full analysis of the community engagement survey is available on the document: https://docs.google.com/document/d/1BL0RHP0k9AYdYrvcHLTHu3GkAUqvouGix8dgkBmJXP8/edit?usp=sharing
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Geography, Cultural background, ethnicity, religion, racial
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
We encourage community members to submit proposals for workshops and sessions that address gaps in geographic knowledge, gender, language, cultural background, ethnicity, religion, and race. By promoting participation and activities proposed by members of underrepresented groups, we aim to create spaces that foster knowledge equity and epistemic justice.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Advocacy, Open Technology, Diversity
- 17. Will your work focus on involving participants from any underrepresented communities?
Gender Identity, Sexual Orientation, Geographic , Ethnic/racial/religious or cultural background, Disabilities, Socioeconomic status, Digital Access
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
Fostering and diversifying partnerships for open knowledge in Brazil is one of Wiki Movimento Brasil's strategic goals. Through collaborations with cultural and educational institutions, NGOs, government entities, and open knowledge organizations across different Brazilian regions, WMB aims to reach new audiences and partner networks to encourage both reading and contributing to Wikimedia projects. These partnerships also play a crucial role in raising awareness and advocating for open knowledge.
During this event, the involvement of local, national, and international partners will be essential in deepening the debate on Internet Governance and ensuring the broad dissemination of these discussions. Specifically regarding Internet Governance, we expect to connect with partners from the Digital Rights Coalition, the Internet Steering Committee, and UNESCO.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
We have experience with post-event engagement. WikiCon Brasil 2022 (https://w.wiki/AKDL) was a step in a continuing process of community engagement that has led to growing maturity and the emergence of new leaders within the Brazilian Wikimedia Movement. We intend to follow a similar track for WikiCon Brasil 2025.
This track involves holding strategic discussions at WikiCon Brasil 2025 for our 2026-2028 planning, which will lead to the creation of community working groups. Engagement through strategy was very positively assessed in 2022 (https://w.wiki/AKDV). We will also identify key participants within the community to provide ongoing support through micro-grants and leadership development training, especially as we intend to prioritize attendance by newer contributors who might not have a chance to know the work an affiliate does. WikiCon Brasil 2025 will also lead to hands-on projects that will continue after the conference, aligning with our annual plan.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Identify Topics for Impact
Logistical Aspects
[edit]- 21. Do you have any proposed venue for the event?
To provide an immersive and safe experience, we selected location options that allow easy movement for participants:
- Universidade Federal da Bahia https://w.wiki/AKGj
- Goethe Institut-Salvador https://www.goethe.de/ins/br/pt/sta/sal.html?wt_sc=bahia
- Biblioteca Central do Estado da Bahia https://w.wiki/AKGb
We will contact the necessary agencies to ensure accessibility, safety and facilitated circulation. All locations are accessible, are in neighborhoods with infrastructure, security and have good hotels nearby.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
We would like to grant 100 scholarships, distributed as 85 airfare scholarships and 15 ground-transportation scholarships. Other attendees include: 10 organizing committee members; 10 local participants; 15 self-funded attendees; 8 Wikimedia Foundation staff and board members; and 7 guests.
- 24. What expenses will the scholarship cover?
The scholarship will be used to cover air travel, meals during the event, and accommodation.
- 25. How will scholarship recipients be selected?
A scholarship committee comprised of Brazilian Wikimedians will be established to develop guidelines, schedules, general instructions, and evaluation categories. Scholarship recipients will be selected through a broad call, shared across our communication channels and Wikimedia digital platforms. The selection will prioritize individuals from underrepresented communities and those who volunteer in Wikimedia projects.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
We do not request any specific onsite support from the Wikimedia Foundation.
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
Yes. We would like to invite 8 Wikimedia Foundation staff and board members:
- Amalia Toledo
- Brisa Ceccon
- Jessica Stephenson
- Luis Bitencourt-Emilio (BoT)
- Maryana Iskander
- Mercedes Caso
- Mike Peel (BoT)
- Tila Cappelletto
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
Detailed roles and responsibilities are available on a complementary document: https://docs.google.com/document/d/1zNySLxf4b7QSWFzSqvX87eOVgP9J5D0jVDbm8SB2NpM/edit
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
No
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
- 29. What kind of risks do you anticipate and how would you mitigate these?
A complete risk analysis is available at: https://docs.google.com/spreadsheets/d/1qv_Z30LlcW5r26iSH_k2_tFehcLuAmyNYntog2L2tJk/edit#gid=150434173
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
Our space-friendly policy is available at https://w.wiki/NyR
Learning, Sharing, and Evaluation
[edit]- 31. What do you hope to learn from your work organising this conference?
- Internet Governance Readiness
- Did the conference improve community levels of readiness for Internet Governance discussions?
- Did sessions, discussions, and other activities address topics relevant to Internet Governance?
- Did lessons learned about the Internet Governance agenda inform the promotion of free knowledge and the potential of the socio-technical infrastructure of Wikimedia projects?
- Addressing Knowledge Gaps
- Did the conference address knowledge gaps?
- Did the planned activities address topics related to knowledge gaps?
- Has learning about content gaps informed our plan for building a Portuguese-speaking network and strengthening capabilities, training, and sharing good practices?
- Fostering Community Diversity
- Did the conference contribute to fostering community diversity?
- Did activities involve the participation of a diverse audience?
- Was there diversity and participation from underrepresented groups among the proponents of activities in the program?
- Strengthening Networks and Exchange of Capacities and Skills
- Did the conference contribute to the strengthening of networks and the exchange of capacities and skills?
- Did workshops and training contribute to improving the participants’ skills?
- Community Sustainability
- Did the conference contribute to community sustainability?
- Was the program content relevant to discussions on community sustainability?
- What learnings and challenges were identified that can guide a community sustainability strategy?
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| Knowledge gaps | Number of activities that specifically address the gender gap, linguistic diversity, topics for impact and other content gaps. | 10 |
| Post-event engagement | Number of follow-up interviews or survey responses with attendees, capturing their reflections on sustained engagement, the factors influencing their continued engagement, and the lasting impact of the conference on their collaborations. | 25 |
| Sharing skills and good practices | Number of feedback on the cross-community learning experience and insights gained from participants belonging to diverse communities | 10 |
| Community diversity | Percentage of participants with diverse, intersectional backgrounds | 30 |
| N/A | N/A | N/A |
Financial Proposal
[edit]- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
542132
- 34. Select your local currency.
BRL
- Requested amount in USD
- 108046.91 USD [note 1]
- ↑ a b The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
- 35. Please upload your budget for this proposal or indicate the link to it.
- 36. Do you expect to receive funding for this conference from other organizations to support your work?
Yes
- 36.1. If yes, what kind of resources are you expecting to get?
We hope to receive support in securing a venue for the event, publicizing the activities, and conducting training sessions and lectures.
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s): * WikiCon Brasil 2022 page: https://br.wikimedia.org/wiki/WikiCon_Brasil_2022
- WikiCon Brasil 2022 report: https://br.wikimedia.org/wiki/WikiCon_Brasil_2022/Documenta%C3%A7%C3%A3o
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).