Grants:Programs/Wikimedia Community Fund/Conference Fund/Turkic Wikimedia Conference 2023

statusFunded

Conference and Event Fund

Turkic Wikimedia Conference 2023

proposed start date2023-06-01T00:00:00Z

proposed end date2023-12-22T00:00:00Z

budget (local currency)1158267 TRY

amount requested (USD)61740 USD

amount recommended (local)1158267 TRY

decision fiscal year2022-23

applicant• Mehman

organization (if applicable)• Wikimedians of Turkic Languages User Group

Friendly Space Policy

Universal Code of Conduct

Application Privacy Statement

Review Final Report

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Applicant details

A. Are you applying as a(n)

Wikimedia Affiliate (chapter, thematic org., or user group)

B. Full name of organization presenting the proposal.

Wikimedians of Turkic Languages User Group

F. Do you have an account on a Wikimedia project?

Yes

F1. Please provide your main Wikimedia Username.

Mehman

F2. Please provide the Usernames of people related to this proposal.

Yilmaz Caner Ozyayikci (User:Kurmanbek)

Adem Unsal (User:Adem)

Zafer Batik (User:Zafer)

G. Are you legally registered?

Yes

If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.

Objectives and Strategy

1. Please state the title of your proposal.

Turkic Wikimedia Conference 2023

2.1. When will the event begin? Please enter the event start date.

2023-10-20

2.2. When is the last day of your event?

2023-10-22

3.1. When will you begin preparing for your event?

2023-06-01T00:00:00Z

3.2. When will you expect to complete your last event payment?

2023-12-22T00:00:00Z

4. Where will this proposal be implemented? Where will the conference take place?

Turkey

5. Is it a remote or in-person event?

In-person event

5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)

70

6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.

Regional

6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.

Representatives from Central Asian, Russian (Bashkir, Tatar, Sakha, Tuva, Chuvash), Caucasian communities in the region will be represented, including:

Azerbaijan, Georgia, Russia (Bashktorstan, Tatarstan, Sakha, Tuva, Chuvashia), Ukraine, Moldova, Turkey, Kazakhstan, Kyrgyzstan, Iran, Turkmenistan, and Uzbekistan.

7. If you would like, please share any websites or social media accounts that your group or organization has.

WMTR on Twitter: https://twitter.com/WikimediaTurkey

WMTR on Instagram: https://www.instagram.com/wikimediaturkey/

WMTR on Facebook: https://www.facebook.com/WikimediaTurkey

WMTR website: https://www.dijitalbilgi.org.tr/

8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.

No

8.1. Please describe what platforms and your work with them.

9. Please describe the target participants for this event.

Wikimedia Turkic Conference is primarily designed for the representatives of affiliations and communities in the region, which means that the conference will be attended by people who have a close connection with the Wikimedia Movement and projects. Based on the specifics of the meetings and the topics of the conference, a minimum level of knowledge and experience of Wikimedia is required.

10. Please provide the link to the event's page if you already have one.

https://meta.wikimedia.org/wiki/Turkic_Wikimedia_Conference_2023

The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.

11. How many people did you send the community engagement survey to?

40

11.1. When did you conduct the survey, and for how long?

The survey was created and made available to the community in early January. The community had more than 20 days to complete the survey.

12. How many people responded to the survey?

12

13. What are the main objectives of the event?

The main goals of our conference are:

1. Creation of a sustainable platform for communication and exchange of experience between communities.

2. Providing technical knowledge to communities (Lexeme, Wikidata, SPARQL).

3. Promotion of free knowledge and free access to knowledge among Turkic communities.

4. Strengthening the cooperation capacities and improving the collaboration between Turkic communities.

5. Assistance in the implementation of projects and programs.

6. Assistance in eliminating conflicts among communities (conflict management).

7. Assistance in implementing the 2030 Strategy (especially UCOC).

8. Assistance in GLAM Projects, Edithathons, and Training events.

14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?

1. Emphasis should be given to discussion and training in technical skills (Wikidata, SPARQL, Lexeme, Data Imports).

2. The community must complete a training course on conflict management and resolution.

3. The community should listen to current drafts of the Movement Strategy as well as learn more about ways of implementations recommendations.

4. It is necessary to develop a strategy for the development and strengthening of cooperation between the Turkic communities.

5. It's necessary to develop a strategy for mutual assistance between the communities in the development of projects, programs and training courses.

These are the main topics that the community will have to work on during the annual Turkic conference.

15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Geography, Language, Cultural background, ethnicity, religion, racial

15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).

Different Turkic communities are not at the same level of development, as different communities have different levels of access to resources, and some do not have enough resources or knowledge to develop free knowledge. Through various projects and programs, including this event (conference), we are trying to provide the necessary knowledge and resources for communities so that they can independently develop free knowledge in their languages.

16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Open Technology

17. Will your work focus on involving participants from any underrepresented communities?

Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language, Age, Digital Access

18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?

We are going to invite representatives of the organization who are connected with the Turkic world and culture, as their involvement in this process will provide us with additional opportunities for the development of our projects related to culture and education.

We are also going to invite representatives of Üsküdar University who will help us in organizing this event, and their involvement will also provide us with a resource in the educational field and the development of Wikipedia in educational institutions.

19. What will you do to make sure participants continue to engage in your activities after the event?

We do have regular bimonthly online meetings. We want to follow up with the conference's outcomes by getting feedback from affiliate members attending those events. Direct communication with the attendees continues through the telegram channel, as the members use this channel, especially for their efforts related to entering the Turkish lexeme to Wikidata.

We have had this experience before, and it worked well.

20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.

Improve User Experience, Invest in Skills and Leadership Development, Identify Topics for Impact

Logistical Aspects

21. Do you have any proposed venue for the event?

The event will also be supported by Istanbul's Uskudar University, on the campus of which the event will be organized. The venue was the key factor for the success of the event. We were lucky that Üsküdar University, a good partner that hosted our previous events, including Istanbul WikidataCon.

The university is located in the city center (there is access to the metro and buses). The campus is fully adapted for people with disabilities.

22. Is the event venue and hotel accessible for people with physical disabilities?

Yes

23. How many scholarships would you like to offer?

We want to invite at least two representatives from each affiliation and community. We will also have invited speakers and guests. In total, we are thinking of inviting 40 people.

24. What expenses will the scholarship cover?

Travel, accommodation, food, and drink during the conference.

25. How will scholarship recipients be selected?

As before, the selection of scholarship recipients will be carried out in two ways where:

1. The first one is recipients who are active members of already established Wikimedia chapters or affiliations (UG). Representatives of the Board or the Executive Committee will be required to submit them to us, and after discussions, we will confirm them for participation.

2. The second one is groups of active Wikipedians who are not members of any Wikimedia chapters of affiliations but represents the community. They will be selected by reviewing their editing history, contribution to the Wikimedia movement and projects, and their submitted self-evaluation and Wikimedia experience.

26. In which ways can Wikimedia Foundation staff support your event onsite?

It will be useful if the WMF helps us with outreach and community communication.

In addition, the Foundation if assist us in establishing links with various departments and committees within the WMF, from which we wish to invite representatives to our conference to provide information and answer questions or requests from the community.

26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.

We want to invite specific people from among the staff of the Foundation who can provide helpful knowledge.

We plan to invite 4-5 employees of the Foundation, including those from the Community Resources, Product, Community Development, and Legal team.

27. Please outline the roles and responsibilities of the organizing team for the conference.

1. Mehman Ibragimov (User:Mehman) - Communication and WMF liaison

2. Basak Tosun (User:Basak) - Head of Programme and Media outreach

3. Zafer Batik (User:Zafer) - Logistics and WMF liaison

4. Yilmaz Caner Ozyayikci (User:Kurmanbek) - Designer

5. Adem Unsal (User:Adem) - Photographer

6. Selman Utku (User:Selman Utku) - Event Manager and volunteer coordination

7. Hakan (User:HakanIST) – Scholarships

8. Eldar Azimov (User:Eldarado) – Coordination

28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?

Yes

28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.

Almost all Turkic communities will be involved in this. We want to find out where their troubles are to better organize the conference program with them so that it is as focused as possible on their needs.

29. What kind of risks do you anticipate and how would you mitigate these?

Financial: The loss of the strength of the Turkish currency (Lira) could cause a jump in prices, creating a deficit in the budget. We will actively monitor the economic situation and work closely with the Wikimedia Foundation on this issue.

Attendance: We hope to see representatives from all communities, but we cannot guarantee their presence as some communities may not be able to select or identify their representatives. As organizers, we will work as closely as possible with such communities and help in this process.

War: A war between Russia and Ukraine could cause a problem with the presence of representatives from Russia and Ukraine, where there is a Turkic minority and community.

30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.

https://meta.wikimedia.org/wiki/Turkic_Wikimedia_Conference_2023/DPP%26FSP

Learning, Sharing, and Evaluation

31. What do you hope to learn from your work organising this conference?

With this conference, we want to learn different organizational and program aspects, including:

1. How to successfully manage regional events, and is there any potential to organize such events in other parts of the region.

2. How to successfully encourage the community to present their work to the broader community and how best to contribute to public speaking.

3. Also, we want to learn how to involve our partners in our events, as they can provide important input that will serve to develop our community and projects.

4. Also, we want to learn and develop our strategy for getting feedback from communities and supporting them after this.

32. Main open metrics

Main Open Metrics Data

Main Open Metrics	Description	Target
Number of Participants	We expect at least 60 members from different User Groups, communities and local people.	60
Number of Submissions	We expect approximately 25 submissions for the program from the community.	25
Feedback from participants	We expect at least 25 feedback from attendees, which will help us analyze our event while preparing a report	25
Partner Involvement	We are expecting at least 5 representatives from the Wikimedia Turkey Partner Organization.	5
Education Institutions	We expect at least 2 representatives from the Wikimedia Turkey partner education institutions.	2

Financial Proposal

33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.

1158267

34. Select your local currency.

TRY

Requested amount in USD

61740 USD

35. Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/spreadsheets/d/1LTZ7mkInvtDzCS2r-8ozm7ikkQUfpfu3piFORLAzg-w/edit?usp=sharing

36. Do you expect to receive funding for this conference from other organizations to support your work?

No

36.1. If yes, what kind of resources are you expecting to get?

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Endorsements and Feedback

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

• Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
• Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
• Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
• Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
• Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse