This grantee has requested a change to the project start or completion date submitted here, and this change has been approved by WMF and is now reflected on this submission page. Please see the discussion page for details, including reporting requirements that may have changed as a result of this change.
Support advancement of programmes, projects and events in Ukraine targeting increase in participation, readership and quality of materials in Wikimedia projects (such as Wiki Loves Earth, CEE Spring, Wikiexpeditions, Wikimedia Education Programme and others).
targetWikimedia projects in Ukrainian (Wikipedia, Wikinews, Wikisource, Wikivoyage etc.), Wikimedia Commons, other projects having information on Ukrainian cities and natural sites
Support advancement of programmes, projects and events in Ukraine targeting increase in participation, readership and quality of materials in Wikimedia projects. We will continue organising programmes (such as Wikiexpeditions, Wikimedia Education Programme etc.), organise projects (such as Wiki Loves Earth and CEE Spring) and events (such as wikiworkshops), prepare and distribute materials about Wikimedia projects in Ukraine.
Wikimedia Education programme and Wikiworkshops. We are planning to continue cooperation with our partner universities (5 of them are already using the new Education Programme extension) and continue making outreach to diverse communities by organising workshops for those interested in learning more about contributing to Wikipedia. We plan to organise 6 workshops during the period (as a part of WEP or not), each workshop will either include at least 2 organisers or will have a follow-up event later to increase efficiency. Schedule: 6 events during the entire period.
GLAM outreach. We have a pilot project with libraries and museums of Kharkiv Oblast. We plan to improve articles and contribute images about Kharkiv Oblast in collaboration with district libraries and local museums. Schedule: 8 events during the entire period.
Wikiexpeditions. We will continue organising Wikiexpeditions to make new photos and improve articles about particular regions. This will also involve visits to local museums and promotion of Wikipedia in respective regions. Each expedition will have an average of 2-3 participants. Schedule: 15 events, April-June (better weather and longer days). We will also organise cycling expeditions (10 events, April-June) and expeditions on foot (10 events, February-June).
Photo grants. We are planning to get photos of notable cultural and sports events by sponsoring tickets and/or accreditations. Schedule: 10 events during the entire period.
Music projects. We want to organise at least one (and probably more) music concerts featuring entirely free music, with music, lyrics, translations, performance and recordings all under Creative Commons licenses or in public domain. Schedule: first concert in March, probably more concerts during the period.
CEE Spring. We are planning to held a local version of CEE Spring 2015 article contest and invite users to contribute about Central and Eastern Europe in Ukrainian Wikipedia. Schedule: preparation and jury formation in February, contest itself in March-May, results and award ceremony in June-early July.
Publishing. We have a high demand for materials about Wikimedia projects, and our materials, such as Ukrainian translation of the Editing Wikipedia brochure and cheatsheets are extremely successful within various institutions and participants of our events. We will also publish our annual report and other materials about Wikimedia projects. Schedule: during the entire period.
Wikizghushchivka is our local award, given for the biggest contribution made to the wikiproject (usually one for a newbie and one for a more experienced user). We award it not only to most active users of Wikipedia, but also to users of other projects. Schedule: at the beginning of each month.
Jimmy Wales in a Ukrainian Wikipedia T-shirtSouvenirs. We plan to produce a wide range of souvenirs, from pens and badges to T-shirts. They will be awarded to various categories of people: bigger ones (e.g. T-shirts) will be used to award hard-working volunteers participating in our projects (such as Wikiexpeditions, Wiki Loves Earth, music projects) and the most active participants of our events (e.g. best contributors of wikiworkshops), while smaller ones (e.g. badges) will be used for other participants of events (e.g. all participants of article contests who have created an article) or for other people helping our projects (e.g. local people who helped organising Wikiexpeditions). Schedule: during the entire period.
Library. We are planning to buy books requested by volunteers, see wmua:Пропозиції до наповнення бібліотеки to see example requests. In return, we expect volunteers to create articles based on these books. Schedule: during the entire period.
Wiki Loves Earth. After very succesful editions of 2013 and 2014 we are planning to organise the 2015 edition where we want to improve coverage of natural sites. We would also like to expand it with an article contest. Schedule: creating the team in February, preparing lists and looking for partners and jury members in February-April, contest itself in May, work of the jury in June, results and award ceremony by 12 July.
WikiConference. Following previous editions in 2011, 2012, 2013 and 2014, we would like to organise a new edition which should be a great occasion for Ukrainian wiki community to exchange experience and think of new projects, both on-wiki and off-wiki. We may also work on strategic issues of Wikimedia Ukraine during this event. Its programme should be close to the one from 2014. Schedule: venue determined by March-April, call for participation in April, submissions evaluated in May-June, programme finalised by mid-June, conference held on 27-28 June.
International conferences. We plan to attend at least three different events, one of them being GLAM-WIKI 2015 conference, and two other being regional conferences (e.g. Polish). We will invite users to share our experience and contribute to improvements to existing or launching new projects in Ukraine using the experience they will learn.
Other activities:
Our officeOffice. We would like to continue using our office, as it currently performs a number of functions: facilities for work for our part-time employee, meeting space for meetings with partners (it is in a convenient location, we do not need to meet in members' offices or in public places anymore), storage for our documents and materials (which means our members do not have to store them at home anymore) and as a legal and postal adress.
PR Manager. In order to generate the necessary impact, since December 2014 we are hiring a part-time (0.5 FTE) PR-manager. This proved to be useful for dealing with duties that cannot be appropriately done by volunteers, and we would like to continue having a PR-manager during this period. We plan to evaluate our current PR-manager (funded from Grants:PEG/WM UA/Programs in Ukraine 2014) and make a decision by late February whether we will proceed to a longer contract for her or whether we will look for a new candidate. The PR manager is working aprpox. 20 hours a week in our new office (or in external location, e.g. attending an event if needed) and reports to the Executive Director. (S)he should have an experience of work with Wikimedia projects, know wiki markup language, have an experience of PR work, have excellent writing skills in Ukrainian and a good command of English. His/her project goal will be management of external relations, maintaining public image of the organisation, support of relations with volunteers and media community. (S)he will be responsible for updating pages in social networks of Wikimedia Ukraine and Ukrainian Wikimedia projects, regular blog posts, preparation of press releases, media monitoring, organising public events and maintaining contacts with external partners.
Ukrainian Wikipedia: attracting new contributors, increasing quality of materials by organising article contests, wikiworkshops and Education Programme events, motivating most active contributors.
Wikimedia Commons: attracting new contributors and providing new high-quality images during Wiki Loves Earth and Wikiexpeditions; providing new media files within music projects
Ukrainian Wikivoyage: improving tour guides with high quality illustrations, motivating most active contributors.
Other Ukrainian projects (Wikiquote, Wikinews etc.): increasing public awareness about these project during our events, motivating most active contributors.
Wikipedia projects in minority languages of Ukraine (such as Crimean Tatar or Gagauz): preliminary outreach work, with more active works to follow in 2nd half of the year in projects were we will get successful outreach
Wikipedia and Wikivoyage projects in other languages having articles about Ukrainian cities and natural sites: improving articles with high quality illustrations.
Wikipedia projects in CEE languages: international cooperation during CEE Spring.
What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.
This project will particularly target the following priorities
Increasing Participation: more people contribute to Wikimedia projects, both to Wikipedia (Education Programme, workshops, article contests etc.), Wikimedia Commons (WLE, Wikiexpeditions) and other projects; people more actively participate (e.g. Wikizghushchivka, Wikiconference and other projects targeting more experienced editors); more people from underrepresented groups participate (in particular geographic regions with poor coverage).
Increasing Quality: both on Wikipedia (article contests, workshops targeting specific editor groups) and Wikimedia Commons (more high-quality images owing to Wiki Loves Earth and Wikiexpeditions).
Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is.
You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.
Wikiworkshop for librarians, July 2014Wikimedia Education programme and Wikiworkshops.
50 participants
incl. 40 newly registered users
at least 25% female participants
at least 10% of participants remain active by the end of the period
GLAM outreach.
8 newly registered users
20 new articles
60 improved articles
100 images uploaded
3 publications in local media.
Taking photos during a WikiexpeditionWikiexpeditions.
2000 new images (100 per regular expedition)
incl. at least 400 images used in articles
10 images rated as valued, quality or featured
100 new or improved articles
5 publications in local media.
Photo grants.
100 new images
incl. at least 10 images used in articles
5 images rated as valued, quality or featured.
Music projects.
60 min. of free music recordings
40 min. of freely-licensed scores.
WikizghushchivkaCEE Spring.
100 new or improved articles
incl. 5 rated as GA or FA
20 participants
incl. 10 newly registered users
Publishing.
300 copies published and distributed
Wikizghushchivka.
30 users received awards
Library.
100 new or improved articles / or 10 articles rated as GA or FA (either 10 articles or 1 GA/FA per book)
Winning photo of WLE 2014 InternationalWiki Loves Earth.
10 000 new images
incl. at least 1000 images used in articles
50 images rated as valued, quality or featured
200 participants
incl. 100 newly registered users
50 new or improved articles
incl. 2 rated as GA or FA
WikiConference.
50 participants
20 speakers
5 ideas of projects or improvements to projects presented
During WikiConference 2014International conferences.
3 events attended
3 ideas of projects or improvements to projects implemented by the end of 2015 (incl. 1 GLAM project to be implemented)
PR Manager.
updates on social media: at least 1 per working day per social network
press reactivity: press-releases published on the day of the event, or on the planned day no later than 11:30 a.m.
increasing reach: at least 10% increase in likes/subscribers per social network; at least 4000 viewers per week per social network
media publications: at least 20 publications per month (excluding our own communication channels); at least 3 publications in leading nationwide media (nationwide TV channels, top websites, top magazines etc.)
contacts: at least 20 new press contacts per month
event management: making bookings and orders for events within 1 working day from request
media monitoring: at least once per working day.
Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.
Fluctuating exchange rate and restrictions on use of foreign currency. Ukrainian Hryvnia is very volatile during the latest months, and our government makes us sell some 50% to 100% of incoming funds in foreign currency immediately upon reception. Inflation is also high in Ukraine.
Solution: we are requesting funds in USD and we have included Unforeseen lines in case prices or exchange rates will change before the event.
Poor track record of wikiworkshops (low editor retention over previous years)
Solution: we will invite participants to attend workshops with their laptops and create their first articles during the workshop. We will also make sure that all workshops are organised by at least two skilled volunteers (so that they can help more efficiently) and that they collect lists of participants' usernames.
Low level of involvement of institutions in Education Programme
Solution: since Autumn 2014 we are asking all institutions to use the new Education Programme extension for more efficient collaboration.
Uneven distribution of volunteers between regions.
Solution: more specific regional outreach, looking for volunteers in particular regions, events targeting population of particular regions.
Wikiworkshops (travel and per diems for conducting workshops)
event x organiser
6 x 2
500.00 UAH / 30.94 USD
371.00
309.00
62.00
WMF contribution covers cities where we have no volunteers at all or not with specific skills. Based on our past experience, we will send fund travel of two volunteers per workshop to maximise efficiency. There are also volunteers willing to conduct wikiworkshops in their own town, or while traveling (e.g. on business)
1.2
GLAM outreach (travel and per diems)
event
8
150.00 UAH / 9.28 USD
74.00
74.00
Pilot project with libraries and museums in Kharkiv Oblast
1.3
Materials (printing out the materials for the workshops)
event
20
20.00 UAH / 1.24 USD
25.00
25.00
2. Wikiexpeditions
1807.00
1761.00
46.00
2.1
Wikiexpeditions (by bus, train or car)
event
15
1600.00 UAH / 99.02 USD
1485.00
1485.00
Long-distance expeditions, the description is available in Ukrainian. Usually covers tickets (or car fuel) and per diems (meals and refreshments) for 2 to 3 participants per event. 1600 UAH is an average cost, costs may range from 1000 to 2000 UAH depending on distance.
2.2
Wikiexpeditions (by bike)
event
10
300.00 UAH / 18.57 USD
186.00
167.00
19.00
There are always volunteers willing to take pictures along their way. They can be awarded with a badge or a T-shirt
2.3
Wikiexpeditions (on foot)
event
10
20.00 UAH / 1.24 USD
12.00
10.00
2.00
These wikiexpeditions can be time-consuming while preparing (looking for all the notable buildings and places to see, and planning the route). A bottle of cold water (summer time) or a cup of hot coffee (autumn/winter time) would be great[2]
2.4
Photo grants (accreditations, tickets for events)
event
10
200.00 UAH / 12.38 USD
124.00
99.00
25.00
This includes coverage of cultural and sports events (concerts, exhibitions, matches and tournaments etc.) involving notable people. We will reimburse tickets and/or costs of accreditation for these events
3. Wiki events
4027.00
3654.00
374.00
3.1
Hall rent
event
3
2000.00 UAH / 123.78 USD
371.00
248.00
124.00
We expect to organise different events: at least one (and probably more) Free Music Concerts and an article contest as a part of Wikimedia CEE Spring 2015. We believe that hall rent for at least one event will be covered by sponsors
3.2
Prizes
prize
6
4040.00 UAH / 250.04 USD
1500.00
1250.00
250.00
Prizes for the winners of the national part of Wikimedia CEE Spring, we believe that at least one will be presented by sponsors.
3.3
Transport expenses
event
2
60.00 UAH / 3.71 USD
7.00
7.00
Transporting equipment (banners, projector, screen) to the events
3.4
Preparation for the Free Music concerts
project
1
2000.00 UAH / 123.78 USD
124.00
124.00
Free Music Concert may need preparation of scores, particularly if the original work is in foreign language. Specific skills are needed for this.
3.5
Coffee breaks
participant
60
45.00 UAH / 2.78 USD
167.00
167.00
3.6
Unforeseen
project
1
3506.00 UAH / 216.98 USD
217.00
217.00
Changes in prices due to exchange rates fluctuations and inflation or other unforeseen expenses related to abovementioned projects (10% of total amount).
3.7
PR manager
hour
400
66.29 UAH / 4.10 USD
1641.00
1641.00
We would like to continue employing a part-time (0.5 FTE) PR manager who started work on making our public relations more efficient. More detailed information is presented above. Due to changes in tax regulations, we will now have to pay full amount of taxes for our employees. 66.29 UAH/hour (4.10 USD/hour) gross salary is the equivalent of 40.00 UAH/hour (2.48 USD/hour) of net salary.
4. Publishing
1640.00
1640.00
4.1
Annual report
project
1
6500.00 UAH / 402.28 USD
402.00
402.00
We are planning to publish the 2014 annual report in order to present it to partners (approx. 150 copies).
4.2
Publishing materials about Wikimedia projects
project
1
20 000.00 UAH / 1237.39 USD
1238.00
1238.00
We have a high demand for materials about Wikimedia projects, including universities and GLAM institutions, and we also use it during workshops. Ukrainian translation of the Editing Wikipedia brochure was very successful, so were cheatsheets, and we have a huge demand for these materials for our events. We may also pubish leaflets about other Wikimedia projects (e.g. ones targeting Wikisource or Wikinews) or our projects and events (e.g. Wikiexpeditions or music projects), depending on demand.
5. Souvenirs and Wikizghushchivka
1331.00
1331.00
5.1
Wikizghushchivka (incl. postal expenses)
award
1
30.00 UAH / 1.86 USD
93.00
93.00
Wikizghushchivka is our local award, given for the biggest contribution made to the wikiproject (usually one for a newbie and one for a more experienced user).
5.2
Souvenirs
project
1
20 000.00 UAH / 1237.79 USD
1238.00
1238.00
We plan to produce a wide range of souvenirs, from pens and badges to T-shirts. They will be awarded to various categories of people: bigger ones (e.g. T-shirts) will be used to award hard-working volunteers participating in our projects (such as Wikiexpeditions, Wiki Loves Earth, music projects) and the most active participants of our events (e.g. best contributors of wikiworkshops), while smaller ones (e.g. badges) will be used for other participants of events (e.g. all participants of article contests who have created an article) or for other people helping our projects (e.g. local people who helped organising Wikiexpeditions).
6. Library
248.00
248.00
6.1
Library
book
10
400.00 UAH / 24.76 USD
248.00
248.00
We are planning to buy books requested by volunteers, see wmua:Пропозиції до наповнення бібліотеки to see example requests. In return, we expect volunteers to create articles based on these books.
7. Office and supplies
1925.00
1925.00
7.1
Office rent
month
5
5700.00 UAH / 352.77 USD
1764.00
1764.00
We would like to continue using our office, as it currently performs a number of functions: facilities for work for our part-time employee, meeting space for meetings with partners (it is in a convenient location, we do not need to meet in members' offices or in public places anymore), storage for our documents and materials (which means our members do not have to store them at home anymore) and as a legal and postal adress.
We believe that our partners will help us with at least one of these events
8.2
Main Prizes (1-3 places)
nomination x place
2 x 3
4040.00 UAH / 250.03 USD
1500.00
1250.00
250.00
We are looking for other partners / sponsors, who will be willing to support the contest
8.3
Medium Prizes (4-6 places)
nomination x place
2 x 3
2700.00 UAH / 167.10 USD
1003.00
836.00
167.00
8.4
Small Prizes (7-10 places)
nomination x place
2 x 4
1340.00 UAH / 82.93 USD
663.00
581.00
83.00
8.5
Additional Prizes & Awards
person
15
620.00 UAH / 38.37 USD
576.00
576.00
Awards for jury members and for winners of regional nominations
8.6
Prizes for winners of article contest
person
3
4040.00 UAH / 250.03 USD
750.00
750.00
We plan to hold an article contest in parallel with photo contest
8.7
National jury's offline meeting (travel expenses and meals)
event
1
3000.00 UAH / 185.67 USD
186.00
186.00
Judging from our previous experience (WLM 2012 and 2013, WLE 2013), this offline meeting is very important given the number of images uploaded
8.8
Hall rent (awards ceremony)
day
1
3000.00 UAH / 185.67 USD
186.00
186.00
8.9
Hall decorations (awards ceremony)
event
1
2000.00 UAH / 123.78 USD
124.00
124.00
The prize-winning photos are to be printed out, we may also use them for the exhibition (like WLE and WLM 2013 and 2014)
8.10
Travel expenses (for participants and jury members)
person
20
300.00 UAH / 18.57 USD
371.00
371.00
To the awards ceremony
8.11
Food & beverages (coffee break or stand-up party)
person
30
45.00 UAH / 2.79 USD
371.00
371.00
Awards ceremony
8.12
Transport expenses
event
3
60.00 UAH / 3.71 USD
11.00
11.00
Transporting equipment (banners, projector, screen) to the events
8.13
Unforeseen
project
1
9769.00 UAH / 604.90 USD
605.00
605.00
Changes in prices due to exchange rates fluctuations and inflation or other unforeseen expenses related to the project (10% of total amount).
8.14
Post expenses and telephone charges
project
1
1500.00 UAH / 92.83 USD
93.00
93.00
Sending prizes and souvenirs to participants who will not attend the ceremony, contacting governmental and local authorities.
9. WikiConference
3780.00
3594.00
186.00
9.1
Hall rent
day
2
1500.00 UAH / 92.83 USD
186.00
0.00
186.00
We plan to hold the 5th Ukrainian WikiConference, with programme similar to the 2014 one. We expect our partners to cover (e.g. universities) to cover the hall rent.
9.2
Accommodation
room
12
700.00 UAH / 43.32 USD
520.00
520.00
Accommodation for approx. 24 Wikimedians from other cities, accommodated for 1 night in 8 double rooms.
9.3
Travel costs
participant
24
500.00 UAH / 30.94 USD
743.00
743.00
Travel costs for participants from other cities
9.4
Lunches
meal
100
100.00 UAH / 6.19 USD
619.00
619.00
A lunch for all 50 participants during on each of two conference days.
9.5
Dinners
meal
60
150.00 UAH / 9.28 USD
464.00
557.00
A dinner on the 1st day of conference for all 50 participants
9.6
Unforeseen
project
1
4090.00 UAH / 253.13 USD
253.00
253.00
Changes in prices due to exchange rates fluctuations and inflation or other unforeseen expenses related to the project (10% of total amount).
In order to improve our GLAM projects, we plan to appoint in the forthcoming months GLAM coordinator and ask him/her to attend this conference. This should help us building efficient GLAM cooperation in Ukraine.
9.8
Attending local conferences in foreign countries
event
2
4000.00 UAH / 247.56 USD
495.00
495.00
We are planning to attend local conferences in neighbouring countries to improve regional coordination and share experience. Most likely one of these conferences will be the Polish conference, the second one is yet to be determined (we would definitely attend an event in Belarus or Moldova in case it will be organised, otherwise we will look for other relevant events).
10. Administrative expenses
635.00
387.00
248.00
10.1
Post expenses
month
5
100.00 UAH / 6.19 USD
31.00
31.00
10.2
Accounting fees
month
5
800.00 UAH / 49.51 USD
248.00
248.00
It will be done on a volunteer basis
10.3
Travel expenses (board meetings)
meeting
2
600.00 UAH / 37.13 USD
74.00
74.00
10.4
Bank expenses
month
5
600.00 UAH / 37.13 USD
186.00
186.00
10.6
Transportation expenses
month
5
60.00 UAH / 3.71 USD
19.00
19.00
10.7
Website hosting
month
5
250.00 UAH / 15.47 USD
77.00
77.00
TOTAL
22 515.00
20 851.00
1664.00
Total cost of project
22 515.00 USD
Total amount requested from the Project and Event Grants program
20 851.00 USD
Additional sources of revenue that may fund part of this project, and amounts funded
1664.00 USD from the following sources:
sponsors providing prizes for contests
organisations providing hall for free (e.g. universities providing hall for the conference)
We will need informational support for Wiki Loves Earth, in particular, an international banner in the SiteNotice;
We may need support from Wikimedia Foundation for posts in Wikimedia blog about successful projecs.
We may need supplies, printed materials and other merchandises (T-shirts, stickers, badges, calenders, posters etc) for outreach from Wikimedia Foundation
You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talk page, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?
Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.
For grantees
If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:
.JPG)
.jpg)
