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Grants:PEG/WM FI/WMFI 2015 H1/Report

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Report accepted
This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Project status

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Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
YES

Summary

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This report accounts for the activities of the Wikimedia Finland chapter for a 6 month grant application. First half of 2015 included an assortment of GLAM and organisational collaboration activities, and support for Wikimaps project. We also partnered with other open knowledge actors in a common work space.

In short
  • Personnel: 0.7 FTE Project manager and a 0.15 FTE Assistant position shared by three people
  • Office: A shared office with Open Knowledge Finland on a per use basis rent
  • Events
    • Interactive Technology in Education event had a WMFI booth
    • Our new project Wikidays meeting wasn't successful and we discontinued it
    • 3 editathons
    • Our content donations and wikidata imports were lower than we expected
  • Community support:
    • We did a weekly Wikidata volunteer meeting for learning about wikidata and bots
    • We started successfully a Wikipedia Library project
    • We started a Facebook group called Wikipedian ystävät (Friends of wikipedia) for general discussion
    • We started writing a newsletter about Wikipedia/Wikimedia
  • Wikimaps project continued

Chapter activities

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Member activities

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In H1 new membership management system was introduced and we checked the contact information of all existing members. The weekly chapter meet-ups were held at https://etherpad.wikimedia.org/p/WMFI-Viikkokokous and there were also wikidata how-to chats after chapter meet-ups at https://etherpad.wikimedia.org/p/WMFI-Wikidata. However discussions moved from etherpad to Facebook groups and Google hangout during H1.

Board meetings

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There were 9 board meetings held in the first half of 2015. Board meeting minutes can be found at [Suomi documents page]. The chapter board meetings were generally on first Monday of the month and they were open for anyone. The Board decided not to use working groups this year.

General Assemblies

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The Spring Assembly was held 8 June at the new offices, Caloniuksenkatu 9 D 64, Helsinki and there were 10 attendees.

Staff

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Wikimedia Finland employed one project coordinator and 3 contractors for various assignments. The recruitment of an Executive Director was turned down by Wikimedia Foundation. Susanna Ånäs continued with 0.7 FTE, sharing her time between project coordination and association administration.

  • Teemu Perhiö assisted GLAM events, when we had funding for it. He coordinated the creation of the Wikipedia Library branch.
  • Ari Häyrinen continued as a technical developer, focusing on GLAM upload tools.
  • Samppa Bernelius worked on projects.

Weekly staff Hangouts take place every Monday morning between the Project Manager and the assistants. The meetings are open for anyone, and especially for the association and Board members. (Weekly staff meeting memos are kept closed in case of privacy concerns)

Finances

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Sources

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  • The Nordic Culture Fund grant was extended until the end of September, 2015.
  • Wikimedia Foundation granted a PEG grant of 32,655 € for the association's activities. The grant was resolved in mid-March and the funds were received in mid-April.

Financial administration

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Wikimedia Finland continued the use of the Holvi banking system. Using the system causes extra work for the accounting agency. Managing a separate cost center for Wikimaps and administering grants of different lengths has made the work more complex. We will evaluate if a change into a more traditional accounting system will support us better, but for now, we will continue with the system.

Events

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This report summarizes the activities organized and attended by Wikimedia Finland (WMFI) in 2015.

Edithatons & hacks

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Date Event Comment
5.2.2015 – 8.2.2015 Wiki Loves Maps Wiki Loves Maps seminar and hackathon were arranged as part of the Wikimaps project. The hackathon was arranged in the context of the Hack4fi – Hack your heritage.
20.2.2015 – 21.2.2015 Gallen-Kallela Hackathon Gallen-Kallela hackathon was arranged by the Gallen-Kallela museum as part of the event series Hack4fi – Hack your heritage.
16.3.2015 Wikiday The concept was to have an "open doors" event at an attainable place in the city center of Helsinki (Project page. People could come and go, edit wikipedia and meet new people and fellow wikipedians.
25.3.2015 Merikeskus Vellamo Heikki Kastemaa gave a lecture in Merikeskus Vellamo in Kotka as follow up for event series Hack4fi – Hack your heritage (An interview with Heikki Kastemaa in Kymen Sanomat, a Kotka newspaper, in 24.3.2015)
28.3.2015 Kiasma Wikitriathlon The Museum of Contemporary Art Kiasma held an editathon event, ”Wikitriathlon”, on 28 March. Like a real triathlon the event was a multi-stage competition involving three stages of editing: writing an article, editing an existing article and adding links to articles. Blog post At the end of the day 14 new articles were created and 18 existing articles complemented.
13.4.2015 Wikiday + Maptime Helsinki! The concept was to have an "open doors" event at an attainable place in the city center of Helsinki (Project page. People could come and go, edit wikipedia and meet new people and fellow wikipedians.
3.6.2015 DroneArt Helsinki! Wikimedia Finland, AvoinGLAM and Maptime Helsinki! organized together a maker event about public art as part of the Nordic Open Data Week. Statues in Helsinki were photographed, put on a map and Wikipedia articles about them were edited.

Conferences and meetups

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Date Event Comment
7.–8.3.2015 European GLAMwiki Coordinators meeting Susanna Ånäs participated remotely in the European GLAM coordinators' meeting, because we did not have funds for travel. It is important to keep updated about the developments, especially in regard to the upload tools, since we have our own development related to the GLAM-Wiki toolset.
10.–12.4.2015 GLAM-Wiki 2015 Susanna Ånas gave Maptime presentation at GLAM-Wiki 2015.
15.–17.4.2015 Interactive Technology in Education 2015 conference ITK is a trade fair focused on teachers. This year Wikimedia Finland had a booth in the event and Tommi Kovala, Tarmo Toikkanen ja Juha Kämäräinen participated.
11.–15.5.2015 Digital Humanities Hackathon Susanna Ånäs participated in the Digital Humanities hackathon organized by the Advanced Studies Collegium at the University of Helsinki. She presented Wikimaps and various projects connecting Digital Humanities and Spatial enquiry.
15.–16.5.2015 Wikimedia Conference Attendees Tommi Kovala and Vesa Linja-aho
29.5.–7.6.2015 Nordic Open Data Week The Nordic Data Week is organized as a joint effort of several Nordic actors of open data. Wikimedia Finland hosted Wikimedia Sweden on their visit and arranged a meetup of partners, members and volunteers. [1]
2.6.2015 Maptime Turku The first session of Maptime Turku was about Open Street map. Jyrki Lehtinen participated.
5.–6.6.2015 #Hack4NO Kartverket organized a maps and geodata hackathon in Hønefoss, Norway. Susanna Ånäs participated on behalf of the Wikimaps project.

Other

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Date Event Comment
4.–10.5.2015 Wikipedia contest about Norway Viikon kilpailu ("Contest of the week"), a Wiki project based on the similar contest in no-Wikipedia (no:Wikipedia:Ukens konkurranse, "Contest of the week") was held in week 19, together with no-wikipedia, on the topic "Norway" (in fi-Wikipedia) and on the topic "Finland" (in no-Wikipedia), respectively. In fi-wikipedia, the contest was arranged by the Finnish wikimedia volunteers. FINNO - Finsk-Norsk kulturinstitutt donated the prizes. As a result of the contest 116 new articles were created and 74 images and 10 568 words were added to fi-wikipedia.

Communication

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Newsletter

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We started to send Newsletters this year.

  • The April issue: Wikimedia Suomen uutiskirje huhtikuu 2015 - [2]
  • The May-June issue: Touko–kesäkuun uutisia Wikimedia Suomesta - [3]

Blog

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  • 1.1.2015 - 31.6.2015 there were 4 blog posts.

Facebook

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  • 779 people liked our Facebook by the end of June 2015. We gained 47 new fans during the first half of 2015. We are not using paid updates. We got most views on 8th June (629 views). The second biggest reach was 213 followed by 183, 136 and 104.
  • We also started a Facebook group called Wikipedian ystävät, Wikipedia's friends. It is not a Wikimedia owned group but a place where people can chat about Wikipedia. In November 2015 Wikipedian ystävät had 78 members.

Twitter

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  • WMFinland has 226 followers as of November 2015.

Slideshare

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Images in Flickr & Wikimedia Commons

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Wikimedia Finland has been able to gather a great photo archive in Flickr, since Teemu Perhiö, assistant at WMFI has been photographing our events.

Summary of Wikimedia in news & media

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Between 1.1.2015 - 31.8.2015 Wikipedia was in the news roughly 50 times. (Detailed list: w:fi:Wikipedia:Medianäkyvyys) Most notable or interesting topics in the news coverage were:

  • There were 8 articles about errors in Wikipedia or if it is biased. One article was about gender bias.
  • Privacy and censorship. Lawsuit filed against NSA by multiple organisations including Wikimedia Foundation, Wikimedia moving to https protocol only and Russia banning the ru.wikipedia.org were covered in mainstream news.
  • There were 2 interviews of long time Wikipedia editors in newspapers. There was 1 column about Wikimedia Foundation as organization and its staff
  • Radio Aalto started a series of interviews where they asked celebrities what they would change in their Wikipedia articles
  • Kleio (magazine of history teachers of Finland) wrote about Wikiproject Finance (w:fi:Wikipedia:Wikiprojekti Talous/Luettelo Suomen talouspoliittisen keskustelun tietolähteistä)
  • Heidi Paasikunnas published her master's thesis on the text type of Wikipedia articles.

New projects started

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Wikipedia Library

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In 2015 we helped launch a branch of Wikipedia Library in Finnish Wikipedia. During community consultation the branch was named Wikipedian Lähdekirjasto. After discussion on Wikipedia in April and setting up the initial pages, the coordinator approached the first possible partner, The Finnish Literature Society (Finlit). In late November Lähdekirjasto launched its first donation program, where Finlit gives 20 accounts to Wikipedians to its Kansallisbiografia and Talouselämän vaikuttajat web publications [6]. The publications include over 8 500 biographies of notable Finnish people.

Material:

Suomi 100

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Wikiprojekti Suomi 100 is a volunteer project for the centennary of Finnish indepence in the year 2017. The aim of to project is:

  1. to create a list of roughly one hundred central Finland-related articles in fi-Wikipedia and
  2. improve them into either "promising" (fi:Wikipedia:Lupaavat artikkelit), "good" (fi:Wikipedia:Hyvät artikkelit) or "featured articles" (fi:Wikipedia:Suositellut artikkelit),
  3. to produce at least one high quality interwiki article for each of them, and
  4. to arrange an international challenge in which the respective interwiki articles in other wikies are improved.

The project is carried out totally on voluntary basis by the Fi-wikipedia editor community.


Outcomes and impact

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Project Wiki Loves Maps Gallen-Kallela Hackathon Merikeskus Vellamo Kiasma Wikitriathlon Wikidays DroneArt Helsinki! Uploads 1 Uploads 2
Existing active users 2 2 9 3 7 5 1
New editors 2 0 4 0 0 0 0
Individuals involved 17 12 19 5 15 6 1
Images/media uploaded 2 0 1 0 873 120
Images/media used in Wikimedia Projects 1 0 2 0 130 120
Articles Created/Improved 25 0 32 / 42 0 64 30
Bytes added 20507 0 33255 0 ?
Type Seminar/hackathon GLAM hachathon lecture edithaton workshop workshop commons Statues of Helsinki

Wikimaps

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Seminar

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Seminar speakers
  • Mauricio Giraldo, NYPL Labs, USA
  • Peter Neubauer, Mapillary, Sweden
  • Outi Hermans, City of Helsinki, Finland
  • Arend Oudman, City of Helsinki, Finland
  • Martti Helminen, City of Helsinki, Finland
  • Lars Lundqvist, Riksantikvarieämbetet, Sweden
  • Sanna Hirvonen, Wikimedia Finland
  • André Costa, Wikimedia Sweden
  • Joonas Loide, Wikimedia Estonia
  • Juuso Lehtinen, Karttalehtinen, Finland
  • Vahur Puik, Ajapaik/Timepatch, Estonia
  • Timo Korkalainen, Technology Research Center, University of Turku
  • Jacob Wang, Hack4DK, Nationalmuseet, Denmark
  • Håvard Johannesen, Kulturrådet, Norway
  • Sveinung Engeland, Hack4NO, Kartverket, Norway
  • Sanna Marttila, AvoinGLAM, Finland
  • Sanna Jokela, Lounaispaikka, Turku
  • Pauliina Latvala, Faro Convention, Turku University
  • Kaisa Kyläkoski, Sukututkijan loppuvuosi
  • Kimmo Lehtonen, Albumit auki!, Lasipalatsi Media Centre, Helsinki
  • Bert Spaan, Maptime Amsterdam, Waag Society, Netherlands

Hackathon with #Hack4FI

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(Cultural) datasets to Wikidata

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Outcomes

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Provide the original project goal here.
We will start transferring cultural datasets to Wikidata. This will act as a door-opener for other kind of datasets in the future.
Did you achieve your project goal? How do you know your goal was achieved?
There were no imported datasets to Wikidata so goal was not achieved. However we did achieve to begin a Wikidata project with Yle which started in H2 2015 and will continue in H1 2016. Yle was using Freebase and they are continuing with Wikidata. There was also some new open content donations from Yle in H2 related to this.

Project metrics

Project metrics Target outcome Achieved outcome Explanation
Number of dataset imports At least 3 0 no uploads to wikidata at H1
Number of volunteers involved with the activity At least 2 3 Even though there were no dataset imports, we used Wikidata and public databases in other ways.


Content uploads

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Outcomes

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Provide the original project goal here.
We expect to complete 10 new content uploads to Wikimedia Commons with the help of the GLAM-Wiki Toolset and/or associated tools.
Did you achieve your project goal? How do you know your goal was achieved?
We did achieve new partnerships and new open content, but our imports to commons were half of our target.
Beyond Commons we uploaded pictures of public art of Helsinki with detailed information under fair use to Finnish wikipedia and wrote articles about them.


Project metrics

Project metrics Target outcome Achieved outcome Explanation
Amount of images 1500 880 (commons) + 120 (fiwiki) There was just 1 large scale import and a couple of smaller manual uploads.
Amount of partnerships 10 ? Current bottleneck is not partnerships or open content available but how to utilise it.
Amount of quality images 1500 880 (commons) + 120 (fiwiki) There was just 1 large scale import to commons and a couple of smaller manual uploads.


GLAM / Organisational collaboration program

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Outcomes

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Provide the original project goal here.
3 GLAM events are arranged with partner GLAM organizations. Later in the APG we will expand to natural sciences and digital humanities. More events will be welcomed based on resources.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
There were 3 GLAM events (Gallen-Kallela Hackathon, Merikeskus Vellamo, Kiasma Wikitriathlon). In Kiasma's wikitriathlon there were three targets which editors needed to accomplish: to create a new article, to improve an article and to add links to an article. This seemed to work pretty well. However there was no target for adding images to Commons.
Gallen-Kallela Hackathon
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25.3. Wikipedia-luento Merikeskus Vellamossa
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Heikki Kastemaa gave a lecture in Merikeskus Vellamo in Kotka.

28.3.2015 Kiasma Wikitriathlon
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The Museum of Contemporary Art Kiasma held an editathon event, ”Wikitriathlon”, on 28 March. Like a real triathlon the event was a multi-stage competition involving three stages of editing: writing an article, editing an existing article and adding links to articles. Blog post at the end of the day 14 new articles were created and 18 existing articles complemented.


Project metrics

Project metrics Target outcome Achieved outcome Explanation
Number of new editors 10 6 There were a lot of non-active editors who had already Wikipedia accounts with couple of edits before event who were not counted as "new".
Number of articles affected 10 57 Target was that everybody will edit least one article.
Number of media uploaded 10 3 Uploading images was not a target in the events. (Editing an article, adding links and creating a new article were wikitriathlon's three goals)
Amount of quality images 10 3
Metadata quality at least BETTER (see metrics section) 0 Same as before. It was human edited basic metadata.
Number of participants 20 48 There was more people but this was number in our metrics.
Number of partners involved 1 3 All three events were in three different places and with different content.


Interactive Technology in Education

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Outcomes

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Provide the original project goal here.
Interactive Technology in Education (ITE) conference is the largest conference in Finland related to information and communication technology in educational use. WMFI has been accepted to the program with a booth.
Did you achieve your project goal? How do you know your goal was achieved?
We were accepted and we got a group of teachers as volunteers to go to the event. There was a Wikimedia booth at the event and we got a good reception. However there were no new active initiatives in H2 2015 and it is currently unknown if we are pushing any of them in H1 2016 either.


Project metrics

Project metrics Target outcome Achieved outcome Explanation
Number of volunteers involved in the event 4 4 worked as planned
Number of contacts At least 500 teachers learn about the possibilities of using Wikipedia in educational assignments. ? We were unable to metric them
New initiatives as a result of presenting At least three. ? There were new initiatives, but because we did not take them forward at H2 so the initiatives' current status is unknown.


Wikidays

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We held two wikidays in the Spring of 2015. The concept was to have an "open house" event at an attainable place in the city center of Helsinki (Project page. People could come and go, edit wikipedia and meet new people and fellow wikipedians. The concept didn't work out as planned, because the weekday (Monday) and the time (during the day) didn't fit into people's schedules. Also a maptime meeting was included in the first Wikiday event.

DroneArt Helsinki!

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This was the third wikiday but with a different concept. Wikimedia Suomi, Avoin GLAM and Maptime Helsinki organized a maker event on public artworks to photograph them, put them on a map, model them in 3D and make them alive! The event was part of Nordic Open Data Week.

Global Metrics

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We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 29 these were not as "active" but editors who had done some edits before 2015.
2. # of new editors 6 not so many new editors but people who had tried to edit Wikipedia before
3. # of individuals involved 75 volunteers, people who did not edit or they chose not to participate to statistics
4a. # of new images/media added to Wikimedia articles/pages 253
4b. # of new images/media uploaded to Wikimedia Commons (Optional) 996
5. # of articles added or improved on Wikimedia projects 151
6. Absolute value of bytes added to or deleted from Wikimedia projects 53762 Only article edits in Gallen-Kallela Hackathon and Wikitriathlon were tracked
  • Note: Values doesn't contain Wikimaps which is reported elsewhere.
Learning question
Did your work increase the motivation of contributors, and how do you know?

GLAM edithatons are generally useful for chatting with people who do not know so much about the Wikipedia. They are also good places to get ideas and for meeting other wikipedians which seems to motivate contributors. We also tried to implement wikidays which were more like meet up day / workshop day for wikipedians but there was little participation so it seems that unstructured workshops don't work.

Among things which are worked well are our Facebook group "Wikipedian ystävät" and (almost) monthly news letter which are both a pretty good way to publish information outside of Wikipedia's own talk pages. Public Facebook group seems to be also able to gather discussion and comments from researchers and hackers who are not active members of Wikipedia/Wikimedia projects. Wikipedia Library projects seems to be also liked by contributors and it had actual results also i H2 (eg. we got accounts for editors to bibliographic databases).



Impact

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What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

There was active improvement of Helsinki public art articles in Wikipedia. Eg. statues were photographed and there were also list articles of statues created with detailed information of the works. Also some new articles of public art were created. Also there was improvement in articles related to Akseli Gallen-Kallela and to contemporary art.

Option B: How did you improve quality on one or more Wikimedia projects?

We added an infobox check for the death and birth dates to Wikipedia which compares infobox and wikidata values and it will also inform if the values aren't same. There is also an ongoing project to check values where there are differences and fix them to Wikidata and to Finnish Wikipedia. We are also adding missing birth and death dates to Wikidata.

We also added Wikidata check for Pan European Game Information rating changes which dropped PEGI vandalism from common to none and as result we didn't remove that information from infobox (because vandalism) which was also suggested.

Reporting and documentation of expenditures

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This section describes the grant's use of funds

Documentation

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Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".

NO

Expenses

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Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.


Title PEG Realized Difference Currency %
Project manager / Admin 19110 19626 -516 € 103 %
Project assistant(s) 4095 3049 1046 € 74 %
Office rent 500 500 0 € 100%
Running costs, accounting, financial docs 1777 3825 -2048 € 215 %
Board participation support 300  0 300 € 0 %
Annual meeting costs 600 0 600 € 0 %
Equipment 350 378 -28 € 108 %
Wikimedia Conference 1322 1321 1 € 100 %
ITK conference 1200 868 514 € 72 %
Wikidays  1275  1049 226 € 82 %
GLAM events 675 74 226 € 82 %
Library and photocopy support 1000 1000 0 € 100%
Meetups 450 0 450 € 0%
Other 0 375 -375 €
Total 32655 32065 590 € 98 %



Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Staff and contractors Project manager / Admin (70%) months 6 3271 19626 19110 €
2 Staff and contractors Project manager / Assistant (15%) months 6 509 3049 4095 €
3 Shared office Shared office rent day 50 10 500 500 €
4 Shared office Running costs, accounting, financial docs 2361 1777 €
5 Shared office Audit costs 1364 €
6 Shared office Kapsi (web hosting) year 1 70 70 70 €
7 Shared office Service fees item 41 0.7 30 €
8 Equipment VGA adapter item 1 29 29 €
9 Equipment Logitech H390 -microphone unit 1 41 41 €
11 Equipment Samsung SL-C410W -printer unit 1 150 150 €
12 Equipment LifeCam Studio -webcam unit 1 49 94 €
13 Equipment Samson UB1 -microphone unit 1 64 64 €
14 Participation Wikimedia conference travel costs for Tommi Kovala, Vesa Linja-aho person 2 660 1321 1322 €
15 Outreach ITK conference travel costs person 3 50 148 €
16 Outreach ITK conference participation fee for three persons ticket 3 240 720 960 €
17 Outreach Wikidays / misc 90 €
18 Outreach Wikidays / Sony ActionCam-camera for DroneArt unit 1 394 394 €
19 Outreach Wikidays / Parrot Bebop -drone for DroneArt unit 1 530 530 €
20 Outreach Wikidays / Food for WMFI & WMSE -meeting 35 €


21 Organisational collaboration GLAM events 74 675 €
22 Community support Library and photocopy support 1000 1450 €


23 Other Other costs 375 €
Total 32065 32655 €
 
H2 costs not covered:
25 H2 Accounting July - October 763,67 763,67 €
26 H2 Accounting expected November - December (50% July - October) 381,84 381,84 €
27 H2 Participation at Wikimania by Teemu Perhiö 1753 € 1 753,00 1 753,00 €
28 H2 Accommodation and registration in Wikimania by Sanna Hirvonen 606,29 € 606,29 606,29 €
29 H2 Heikki Kastemaa's participation in CEE and the Fenno Ugric meeting 176,80 € 176,80 176,80 €
30 H2 Proposed work with the Wikidata project and administration Nov-Dec 4 550,00 4 550,00 €
31 8 231,60 €
Total project budget (from your approved grant submission)
32,655 €
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
32,655 €
Total amount spent on this project
32064.50 € (2015 H1)
Total amount of Project and Event grant funds spent on this project
40296.10 € (H1 + H2; 32064.50 €+ 8231.60 €)
Are there additional sources that funded any part of this project? List them here.
The money which was left from Grants:PEG/WM FI/WMFI 2014 was used for accounting fees and community participation in Wikimania 2015.

Remaining funds

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Are there any grant funds remaining?
NO
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