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Grants:PEG/WM CZ/Mediagrant II/Report/2015-01

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Interim report accepted
This interim report for a Project and Event Grant has been reviewed and accepted by the Wikimedia Foundation.



Project status

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Are you complying with the requirements specified by WMF in the grant agreement?
YES
Do you expect this project to be completed by the date specified in the approved grant submission?
YES
Did you use any of the grant funds?
YES

Activities and lessons learned

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Activities

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Systematic photographic documentation of the Czech Republic – the participants are asked to choose a local area lacking photo documentation, make a plan of places to cover, and take a journey, photographing possibly everything planned plus any other objects discovered on the way. In the first six months of 2015 the number of pictures uploaded to Commons has grown again. As of 1 July, there were 246 journeys with 31,077 photos taken of 2,370 objects, each of which now has an article with a photograph (photographs) at Wikipedia. The photographs are also used in lists of cultural, natural and Jewish monuments and frequently appear in other language mutations.

Lessons learned

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What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?

Czech people’s interest in photographing is immense and the coverage of areas is growing , also thanks to the social media where some of the topics try popularize their subject.

As a slight change in the grant rules has made it possible for photographers to make journeys combining various topics so that the area is covered completely, the finances are spent more wisely and the time is used more efficiently. Consequently, although some topics report just a few or no journeys at all, they have received a considerable number of photographs taken during journeys done within more attractive topics.

Topic maps of “pins” at Google Earth maps have made it possible to get an easy overview of covered and uncovered areas and to plan the journey quickly.

What did not go well, or is not going well?

More work needs to be done on making the participants take and upload high quality photographs although a guideline page created at Wikipedia shows clearly what pictures are acceptable and what to take into account when taking a photograph. This is also an important part of the programme at the regular photographic workshops.

Czech villages without photographs
05_2014
May 2014
07_2015
July 2015
From your answers above, do you plan to change anything you are doing as your project continues?

More topic maps are in the process of development so we hope they will also contribute to meeting the needs of the photographers and thus to receiving a greater number of good photographs.

Also, we feel it is necessary to make all topics have clear rules as some have not clarified them enough.

Outcomes and impact

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Outcomes

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Provide the original project goal here.
The goal of "Mediagrant II" is to continue with the activities of Mediagrant as primary target and maintain and further develop existing community of photographers as our second objective.
Do you expect to reach your project's goal? Why or why not?
Yes, because a lot of people from outside the chapter are interested in this project.

Progress towards targets and goals

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Measures of success

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Target outcome Achieved outcome Explanation
Continue to attract new participants 20 unique people took part in this part of the program, 7 of them newbies to the project.
Each year, create ~8000 pictures of previously undocumented sights 31,077 pictures were uploaded by participants.
Document 75% of Czech protected areas during the two-years time period 69.2 % (242 new protected areas were documented) New protected areas has been proclaimed.
Photograph 500 "objects" (towns and villages) during the two-years time period 2,070 objects (towns and villages) were already documented
Maintain - and develop - the existing photographic communities both online (Facebook) and in real life (during workshops). A successful workshop was organized in Přibyslav, leading to 900 uploaded pictures of a previously poorly documented area. Second workshop was organized in Pelhřimov with 890 uploaded pictures.
Provide an overall assessment of how your project is going according to these measures.

The table below is a breakdown of the photographic achievements in the long-term 'topics' that we currently offer:

Current long-term topics (as of 1 July 2015)
Name Description Journeys
("tickets")		 Objects Photographs Expenditures CZK (claimed) Paid out CZK
České zoologické zahrady Czech Zoos 1 4 47 545 382 (10 €)
Foto českých obcí Documentation of Czech Municipalities including the smallest ones 192 2,070 24,318 126,414 105,896 (3 890 €)
Lidová tvořivost Folk craft 4 19 1177 4,987 4,887 (180 €)
Obrazová dokumentace chráněných území a památných stromů v ČR Documentation of protected Natural Areas and Memorable Trees in the Czech Republic 42 242 4,731 23,324 11,482 (420 €)
Odborná fotografie Scientific Photography 3 14 514 3,341 1,253 (50 €)
Události Documentation of important events in the Czech Republic 3 12 206 3,256 3,256 (120 €)
Vodstvo Water bodies of the Czech Republic 0 0 0 0 0
Židovské památky Documentation of Jewish monuments in the Czech Republic 1 9 84 936 936 (30 €)
Summary 246 2,370 31,077 162,802 128,101 (4 670 €)

Remarks

  • There will always be some difference between “Expenditures” and “Paid out” because there is always a time delay between recording expenditures into tracker and supporting them by documents and approving them (particularly at the end of year). The second reason for this is that a few expenditures were decided not be approved in full extent.
  • The amounts in EUR was rounded so the summary amounts should not correspond.

While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.
NO (for January to June 2015, period of this report)

Remember that you will need to report on Global Metrics in your final report.

Impact

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Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

We are encouraging new volunteers to start improving Wikimedia projects, especially by uploading multimedia files. We are building a stable community of Czech photographers.

Reporting and documentation of expenditures

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This section describes the grant's use of funds

Documentation

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The receipts are available to the grantmaking team at our online tracker.

Expenses

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Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.
Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Travel reimbursement Travel expenses for the participants - - - 4,701 3,500 EUR See "measures of success" for a breakdown
2.1 Equipment Maintenance of currently owned cameras - - - 80 220 EUR
2.2 Equipment New photographic equipment - - - 0 1,400 EUR This expense is expected for the later part of the grant term.
3.1 Workshops Weekend workshops - 2 - 1,111 1,200 EUR See "measures of success" for a breakdown
3.2 Workshops One-day workshops - 1 - 17 480 EUR -
4.1 Administration Accountancy - - - 95 792 EUR Our grant administrator currently serves both this grant and Presentation and Outreach. In the year 2014, she is reimbursed from the latter, next year, she is going to be paid from Mediagrant - for simplicity reasons.
4.2 Administration Other expenses - - - 141 130 EUR Includes print toner and minor stationery.
Total amount spent on this project so far (with currency)
168,600.50 CZK (approx. 6,130 €)
Total amount of WMF grant funds spent on this project so far (with currency)
168,600.50 CZK (approx. 6,130 €)
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
NO
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