Grants:PEG/Violetova/Wikipedian in Residence/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Violetova/Wikipedian in Residence.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: Yes

Is your project completed?: Yes

Activities and lessons learned

Activities

I have shared office, own desc and internet access, from the first day at DARM. My part time working hours: 11 AM - 4 PM, every day. As planed, I continue with digitized files, but also with materials which I have to digitized. I started a process of digitalization of the files. It is exciting to search in boxes with original documents from the last century. I really love this part.

Speaking with management in the State Archives, I found out that in the Archives Department in Skopje there are photos from catastrophic earthquake. There were few photos (18 total) in the category 1963 Skopje earthquake at that moment. After two weeks negotiations and almost two weeks working on digitizing the files, we end up with 518 released files, ready to be uploaded on commons, donation from the Skopje department of the Archives:

300 from the 1963 Skopje earthquake,
13 from the 1962 Skopje flood,
164 from the parts of Skopje photographed before 1940, and
41 other files.

There are photos from the first hours after the disaster happened, and photos showing the citizens trying to find their people. Almost every building was photographed, and many buildings were damaged too much, and were never rebuilt again. Example: Sts. Constantine and Helena Church, or Officers Hall building, which were destroyed in the earthquake and couldn't be fixed. Many photos are showing the new buildings which arose in the course of the next months after the earthquake, all of them donation from many countries.

The State Archives host a group of foreign students, organized by Wikipedian in Residence, on April 12, 2016. The students were introduced to Wikipedia and other Wikimedia projects.

There were four workshops (hands on) with students which are obligated to pass an internship program in the Archives. The management of the Archives decided that the students have to go through Wikipedia editing program also. This activity was not planed, but I was happy to teach the students on how to edit Wikipedia articles.

Edith-a-thon with the several employees of the Archives, in the days of 1st, 2nd and 3th June 2016.

DARM Challenge runs at the moment, with starting date on June 15, 2016, and will be open one month, till July 15, 2016. This is good chance to have files used in articles in any language, and also to involve editors to create new articles based on files uploaded in Category:Wikipedian in Residence at DARM.

Note: I want to say "thanks" to users who helped me with the DARM Challenge page: Glavkos, I JethroBT (WMF), Ата, and also to users NenaBOR, Basak and Ilikeliljon for translation the page in other languages, and to user Jane023 for priceless advice.
Note: For my work in the first 3 months, please see Interim report

In media

Lessons learned

What worked well?

The employees are willing to collaborate. They are asking many questions about Wikipedia, even most of the employees now share opinion that every GLAM institution has to have at least one Wikipedian in Residence. I have good collaboration with the management of the Archives.

What didn't work?

Time spent in the office is not enough for catching the measures of success about uploaded files. I use my time on meetings, edith-a-thons, basic editing with students and I spent time on searching the boxes with documents in order to find which are appropriate for Wikipedia, then I spent time on digitized them. Measures of success where not count well.

What would you do differently if you planned a similar project?

I plan to continue with the same pace, and give my best.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.: The goal of this activity is to work with GLAM staff and serve as a liaison between the Archives and the Wikimedia community. Educating the GLAM employees on Wikimedia projects; upload files on Commons, which are release for public domain. I will be responsible for coordinating and organizing special events, such as edith-a-thons, Wikipedian tours, which will bring Wikipedians on-site to work with staff on content creation and improvement. To host a contest and thematic editing weeks is a very important goal, because the volunteers will have a chance to incorporate uploaded materials into articles.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: Most of the project goals are going well.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
at least 3000 uploaded files after 6 months	1,027 uploaded files after six months or 1354 pages in total	Most of the files consist two or more pages/sheets. Around 327 documents (pages) are part of the others, not measured as separate uploaded files. All together they are 1354 pages in total. Note 1: I spent time working and arranging all pages, no matter if they are separate files or they are continuous pages. For example: A plan for the establishment of the most important services in liberated Skopje - 9 pages file, Oppressions performed upon people in the village Biljaca, 4 pages, Review of material assistance given to the military, from individuals and businesses, and reviews published in the newspaper "Nova Makedonija". - 19 pages etc.
at least 300 improved and/or new articles after 6 months, made by GLAM employees and other Wikipedians	As far as I know, more than 60 new articles are created in many languages and more than 20 are improved.	There is a problem with this goal, because I am not aware of all created or improved articles, so I cannot count them properly. Much more, in the moment runs DARM Challenge, which will improve this numbers. Some of the new articles: State Archive of the Republic of Macedonia Κρατικό Αρχείο της Δημοκρατίας της Μακεδονίας Potres v Skopju (1963) Dimitar Vlahof
at least 10% of uploaded files used in new or existing articles	16.00% of all images of category	This is according Glamogous tool, and the number vary almost every day.

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	at least 7 in the moment	DARM Challenge is running now and the number will increase
2. # of new editors	24	9 of them are employees, 13 are students and 2 newbies on Open Day
3. # of individuals involved	more than 35	Including editors and employees of the Archives who worked with me
4a. # of new images/media added to Wikimedia articles/pages	16%	The number vary every day
4b. # of new images/media uploaded to Wikimedia Commons (Optional)	1,027 uploaded files, or 1354 in total	I count the multiple pages files as one
5. # of articles added or improved on Wikimedia projects	more than 60 created and more than 20 improved	This number increase every day, due to DARM Challenge
6. Absolute value of bytes added to or deleted from Wikimedia projects	?	I don't know which tool could be used for this metrics

Learning question: Did your work increase the motivation of contributors, and how do you know?

Yes, and I am speaking about employees and students, I have contact with. About contributors on DARM Challenge, will check the number of them on July 15, 2016.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

The files donated by DARM and uploaded on Commons are valuable for many Language Wikipedia.
The number of new editors is up to 24 at the moment.
The readership is increase because of the improved articles and the new articles created from documents provided by DARM.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

PLACEHOLDER TEXT. SEE INSTRUCTIONS AT Grants:Index/Create financial report.

Total project budget (from your approved grant submission): 3000 euros

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 3000 euros

Total amount spent on this project: 3000 euros

Total amount of Project and Event grant funds spent on this project: 3000 euros

Are there additional sources that funded any part of this project? List them here.: PLACEHOLDER TEXT

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; NO

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

PLACEHOLDER TEXT

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

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