Grants:PEG/UG MAI/Wiki Loves Earth 2016 in Nepal/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/UG MAI/Wiki Loves Earth 2016 in Nepal.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: YES

Is your project completed?: YES

Activities and lessons learned

Activities

A 45 days online photo competition.
3 outreach program in different part of Nepal.
Competition winner felicitation program
Social media promotion
Regular meetup with team members to discuss about competition progress.

Outreach Events

Outreach program in Pokhara, Nepal

Maithili Wikimedians reached Pokhara, Nepal to promote and aware photographers about the Wiki Loves Earth 2016 in Nepal competition. The members of Maithili Wikimedians User group organized a one day outreach program for the competition. This is first outreach program in Pokhara, Nepal related to wikimedia movement.

Outreach program in Ilam, Nepal

Maithili Wikimedians reached Ilam, Nepal to promote and aware photographers about the Wiki Loves Earth 2016 in Nepal competition. The members of Maithili Wikimedians User group organized a one day outreach program for the competition. This is first outreach program in Ilam, Nepal related to Wikimedia movement.

Outreach program in Koshi Tappu Wildlife Reserve, Nepal

Maithili Wikimedians reached Koshi Tappu Wildlife Reserve, Nepal to promote and aware about the Wiki Loves Earth 2016 in Nepal competition. The members of Maithili Wikimedians User group organized a one day outreach program for the competition.

Gallery

Sunset view of Phewa Lake, Pokhara
Phewa Lake, Pokhara
Spot walk
Discussion between members
Boats in Phewa Lake
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam
Maithili Wikimedians Outreach program at Ilam

Felicitation Event

To felicitate the winners of the Wiki Loves Earth 2016 in Nepal, Maithili Wikimedians organized an event on 9^th July, 2016.

Events

Main article: Maithili Wikimedians/Events/Wiki Loves Earth 2016 in Nepal

Venue:	Masala Cottage, Kathmandu
Hosts:	Maithili Wikimedians (Nepal)
Date:	9 July, 2016
Time:	2 pm to 5:00 pm
Participant:	75

Program Schedule

Timing	Session	Topics to be covered	Coordinator/Resource Person
☼ 2:30 pm - 3:00 pm		Registration	Tulsi Bhagat
☼ 3:00 pm - 3.15 pm	Welcome & Introduction	Introductions about Wikimedia Commons, Wiki Loves Earth and Wikipedia Meet and greet Wikimedians	Sanjog Deo
☼ 3:15 pm - 3:30 pm	Open Content	Impact and importance of Wikimedia Projects	Saroj Dhakal
☼ 3:30 pm - 3.40 pm	Competition Overview	Statistics and Competition overview	Biplab Anand
☼ 3.40 am – 4:10 pm	Prize distribution	Prize distribution of Winners	WLE 2016 in Nepal Participant
☼ 4:15 pm – 4.30 pm	Participant speech	Individual speech by Winners	WLE Participant
☼ 4.30 pm - 4:45 pm	☕ High Tea/Coffee Break
☼ 4:45 pm - 5:00 pm	Ending Note	Thanking	Zeetendra Shah, Bijay Chaurasia and Pankaj Deo
☼ 5.00 pm - 5.10 pm	Guest speech and Closing	Closing cermony	Nirmal Dulal

Gallery

Participants and Guest
Organizer, Jury and Chief Guest.
Participants and Guest
Participants and Guest
Participants and Guest
Biplab speaking about the competition.
Biplab speaking about the competition.
Participants and Guest.
Ka Bo Kwong (1^st winner) receiving her prize money.
Marija Gurjovska (2^nd winner) receiving her prize money.
Marija Gurjovska speaking about her photo.
Pratap Baniya (3^rd winner) receiving her prize money.
Marija posing with Guest and Jury.
Organizer, Jury and Chief Guest.
Contestants enjoying their foods.

Lessons learned

What worked well?

The well established arrangements of WLE 2016 in Nepal worked well.
The energetic team strength and management.
Regular Meetups.

What didn't work?

We missed to add google registration form before the beginning of the competition at the commons landing page, that lacks us to gathered information about the participants.
Low percentage of image used from the competition uploads in various Wikimedia projects.

What would you do differently if you planned a similar project?

Get more enthusiastic local wikipedians into the team.
Organize a Photo-a-thon, that helps to increase photo usage in various Wikimedia projects.
We will make Online registration compulsory for the participants before the competition starts.
More outreach events.
Collaboration between photography teams, photography association and tourism ministry of Nepal.

Learning patterns

Outcomes and impact

See the event related pages for outcomes and impact of the competition:

Outcomes

Provide the original project goal here.: To increase and improve the amount of freely-licensed material related to Nepal protected natural sites in Wikimedia Commons. We should encourage the Photographer to get in to this so that they can become regular uploader, contributors to Wikimedia Commons and Wikimedia Projects.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: The goal has been achieved. We organized three outreach program of Wiki Loves Earth in different parts of Nepal with enthusiastic photographers and students. We also trained them about commons and Wikimedia sister projects. The amount of freely-licensed materials related to Nepal protected natural sites and number of contributors increased.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
At least 1300 natural photographs uploaded to commons from all over Nepal.	2272 natural photographs uploaded to commons.	Target reached.
At least 50 new contributors takes part in the competition.	210 newly registered users takes part in the competition and upload their images to commons.	Target reached.
Coverage of the event in mass media reports and other channels of outreach.	The coverage of the event reported in national daily newspapers of Nepal and online blogs.	Target reached.

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	45	active contributor that takes part in the competition.
2. # of new editors	210 ^Stats	more than our expectation.
3. # of individuals involved	255
4a. # of new images/media added to Wikimedia articles/pages	50+	we are adding some quality images to Wikipedia articles.
4b. # of new images/media uploaded to Wikimedia Commons (Optional)	2272 ^Stats	uploaded to commons
5. # of articles added or improved on Wikimedia projects	5+
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a

Learning question: Did your work increase the motivation of contributors, and how do you know?

Yes, We can see this from the involvement of the contributors after the outreach and social media chats. Some of the contributors are uploading their images regularly to commons.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Maithili Wikimedians increases participation of users on Wikimedia Commons as well other Wikimedia projects.

Option B: How did you improve quality on one or more Wikimedia projects?

Maithili Wikimedians are improving the quality of Wikimedia projects by making images available for uses in articles.

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

Maithili Wikimedians aware the new users to increase the participation in one or more Wikimedia projects.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Outreach program at Pokhara	Travel expenses (Both ways)				7,100	7,100	NPR
2	Outreach program at Pokhara	Accommodation, Food and Beverages	1 day and night			7,200	7,200	NPR
3	Outreach program at Ilam	Travel expenses (Both ways)				5,500	5,500	NPR
4	Outreach program at Ilam	Accommodation, Food and Beverages	1 day and night			6,000	6,000	NPR
5	Outreach program at Koshi Tappu Wildlife Reserve	Traveling expenses (Both ways)				4,200	4,200	NPR
6	Outreach program at Koshi Tappu Wildlife Reserve	Accommodation, Food and Beverages	1 day and night			2,400	2,400	NPR
7	Printing	Certificate, Batch, Token and Banner				15,585	15,585	NPR
8	Prizes & Awards	T-shirt				23,675	23,675	NPR
9	Kathmandu Felicitation Program	Travel expenses (Both ways)				16,000	16,000	NPR
10	Kathmandu Felicitation Program	Venue, Snacks, Breakfast and coffee	80			34,126	34,126	NPR
11	Kathmandu Felicitation Program	Accommodation, Food and Beverages				9,857	9,857	NPR	Pre-event meetup food expenses added
12	Prizes & Awards	Winners of WLE 2016 in Nepal				35,000	35,000	NPR	1^st,2^nd, 3^rd and Top Uploader)
13	Postal Charge	Courier charge				800	800	NPR
14	Miscellaneous	Other charge				1,250	1,250	NPR
					Total	1,68,693	1,68,693	NPR

Total project budget (from your approved grant submission): 1,66,985 NPR

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 1,66,985 NPR

Total amount spent on this project: 1,68,693 NPR

Total amount of Project and Event grant funds spent on this project: 1,68,693 NPR

Are there additional sources that funded any part of this project? List them here.: No

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; NO

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

1,708 NPR

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

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