Grants:PEG/Satdeep Gill/Punjabi Wiki Workshop Chandigarh/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Satdeep Gill/Punjabi Wiki Workshop Chandigarh.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Punjabi Wikipedia Workshop, Chandigarh 16-17 October 2015 has been a great success.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?: YES

Is your project completed?: YES

Did you use any of the grant funds?: YES

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.: Idea of this workshop was conceived during Patiala meetup dated 8 August 2015. We did another meetup on 25 September 2015 to discuss the schedule of the program. Two pre-workshop meetups were organized to discuss about the workshop with the Punjabi Department host institution. First pre-workshop meetup was done in order to book the conference hall and accommodation. Second pre-workshop meetup was done to make sure everything was up to mark.

Program Schedule

16 October 2015

Workshop Schedule DAY 1
10:00 AM - 11:00 AM	Registration
11:00 AM - 12:00 PM	Wikipedia and Punjabi Wikipedia	Charan Gill	Charan Gill gave an introduction about Punjabi Wikipedia to the gathering and he gave a presentation demonstrating the kind of work that has been done in Punjabi Wikipedia.
12:00 PM - 01:00 PM	Scope and Problems of Punjabi Wikipedia	Harvinder Singh	Harwinder gave a presentation as well in which he elaborated on Punjabi-Western Punjabi Wikipedia, about how there can be a collaboration done in both these languages in order to share each other's work.
01:00 PM - 02:00 PM	WIKI-LUNCH
02:00 PM - 02:30 PM	Introductory Session		In this session, there were multifarious older and new wikipedians who came to take part in this workshop. So, this time was for everyone's introduction.
02:30 PM - 03:30 PM	Wikipedia Edit-a-thon		An edit-a-thon was conducted in which everyone was directed to edit a line or a word edit or correction of spellings. Main focus was to teach editing to the new users.
03:30 PM - 04:30 PM	References and Categories	Parveer Grewal	Parveer introduced PROVELT and HOTCAT tools to add references and categories to an article.
04:30 PM - 05:00 PM	WIKI-TEA
05:00 PM - 05:30 PM	100wikidays	Manavpreet Kaur	Manavpreet had recently completed her 100wikidays challenge.She a presentation about her journey. This session was rated most popular session in the feedback of workshop.
05:30 PM - 06:30 PM	Infoboxes	Gaurav Jhammat	Gaurav enlightened everyone on how to add a infobox to any article.
06:30 PM - 07:00 PM	Talkpages and Village Pump	Babandeep Singh	Babandeep discussed about talk pages and village pumps.

17 October 2015

Workshop Schedule DAY 2
08:00 AM - 09:00 AM	Breakfast
09:00 AM - 10:00 AM	Wikimedia India Chapter	Yohann Thomas	Yohann told everyone about Wikimedia India Chapter and also how it works.
10:00 AM - 11:00 AM	Content Translation	Satdeep Gill	Satdeep introduced a new tool Content Translation that was almost new for everyone. There was a edit-a-thon in which everyone tried out this tool. This tool has become very popular in our community after this workshop.
11:00 AM - 11:30 AM	WIKI-TEA
11:30 AM - 12:30 PM	Visual Editor	Satdeep Gill	Satdeep had a session in which he introduced Visual Editor.
12:30 PM - 01:00 PM	Wikimedia Commons	Lillottama Valecha	One of most needed session of workshop and Lillottama gave a presentation after which she gave a demo on 'How to upload a file on wikicommons;.
01:00 PM - 02:00 PM	WIKI-LUNCH
02:00 PM - 03:00 PM	Punjabi Wiktionary	Babandeep Singh	Wiktionary has been going on at comparatively slower rate than other indic-languages Wikipedia. Baban gave a presentation and demo based session, after which an edit-a-thon was held. This workshop helped in motivating one of the member of punjabi communinity user named Stalinjeet to start 100wikidays in Punjabi Wiktionary.
03:00 PM - 04:00 PM	Sister Projects of Wikipedia	Gaurav Jhammat	Gaurav gave introduction about other sister projects of Wikipedia.
04:00 PM - 04:30 PM	Wiki Competitions	Parveer Grewal	Parveer enlightened about other previously held wikipedia competitions like 'wikilovesfood', 'wikilovesmonuments' along with 'Featured article of the day' and 'Featured picture of day'.
04:30 PM - 05:00 PM	WIKI-TEA
05:00 PM - 05:30 PM	Wikiconference India 2016	Satdeep Gill	Satdeep apprised everyone about Wikiconference India that is expected to take place next year. He took a poll on the spot on whether Punjabi community was willing to organize it or not and after consensus every person signed on meta page of WCI.
05:30 PM - 06:00 PM	Word of Thanks and Certificate Distribution	Charan Gill	Charan Gill gave a feedback of workshop and said words of thanks. Participants of the workshop received their participation certificates and after this joyful session, workshop was ended. It was really a memorable experience for Punjabi Wikipedians.

Participants with Edit count

Description of the Editathon during the workshop
Editor	Edits (Total - 225)	Bytes
‎Jaswant.Jass904	27	5208
‎Atai Singh Sandhu	4	1359
Bhairupa satwinder	3	4749
harpreet.pu	2	952
Kuldeepsingh7324	3	414
RavinderBali46	11	3415
Kawal preet pu	19	7806
Baby Khundia	5	1233
Navpreet.PU	14	13611
ਗੁਰਸੰਤ ਸਿੰਘ	1	411
Gurbakhshish chand	6	3557
Harpreet bajwara	12	8204
Nachhattardhammu	13	17257
Mahi ginda	15	1582
Lakhveer Singh71	9	482
Harvinder Chandigarh	7	1875
Dr. Manavpreet Kaur	7	3948
Ashwanipu	9	3706
Satdeep Gill	10	8753
Gillgurmeet6127	4	411
Babanwalia	4	1929
Lillottama	16	9957
Keshu	3	3168
Stalinjeet	9	1131
Nitesh Gill	4	426
Jagvir Kaur	1	207
Kaur virpal	4	806
Gaurav Jhammat	3	11

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

We tried learning pattern Mix newcomers and veterans during edit-a-thon and it proved to be very effective. New users were able to learn basics of Wikipedia with this. We had a list of articles on etherpad and editors were given an option to choose an article from the list or any article of their choice. We also had a number of published reference material related to these articles and they were used in the subsequent sessions when we were teaching how to add references to existing articles.

Almost all the sessions started with a presentation on a given topic and editors were taught to implement the tool learned in the time left. This also proved effective as editors were able to try the lesson learned right after every presentation.

What did not go well?

Two organizers had to miss the introductory because they had to go and make sure that accommodation has been taken care of. We had to interchange two sessions but that was due to unforeseen problem caused by power cut. We were not able to get accommodation for everybody at one single location and had to accommodate them in different buildings.

What would you do differently if you planned a similar project?

Some editors felt that a 3 or 4-day workshop could have been organized instead. Two separate sessions for existing and new editors could have been organized. We should have started planning with 2-3 months in hand. We would not fix the date while applying for a grant and would keep it flexible. We will just finalize the month first and then decide the dates according to the dates available at the venue.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Satdeep Gill/Punjabi Wiki Workshop Chandigarh to review the goals and metrics listed in the approved submission.

Project goal

Provide the project goal here.

The goal of this project was to gather existing Punjabi Wikimedians as well to bring new editors.
We also wanted to tell the editors about the sister projects of Wikipedia.
We wanted to teach new tools such as Content Translation, VisualEditor etc. to existing users.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.

Yes, we think that we achieved our project goal.

We were able to gather many existing editors and we brought many new editors.
Punjabi Wiktionary has become a lot active after the workshop and some users have started contributing regularly.
Use of Content Translation has also increased.

Translators on Content Translation

No. of Punjabi Translators grew from 9 to 18 during the workshop. As of 4 November 2015, total number of Punjabi Translators in 23.

Punjabi Translators as of 18 October 2015.
Punjabi Translators as of 4 November 2015.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

Gathering of around 20 existing Punjabi Wikipedians. 3-4 such editors can be asked to attend who have been inactive lately but have contributed significantly in the past.
Around 50 students participating in the Workshop with around 5 new accounts. There will be some edits on that very day as they will be taught to edit and they will attend other training sessions as well.
This workshop aims in increasing participation from Chandigarh as well as to train editors. We will ask participants to fill a survey after the workshop. By this we can see how many people have started using new tools.
News reporting in reputed newspapers.
We have plans to follow up with new editors as we already have two active editors from Chandigarh. One of them, Gaurav Jhammat, studies at the host institute. We might plan some of our future meetups in Chandigarh to follow up as well.

Provide an overall assessment of how your project went according to these measures.

1. We were able to gather 19 existing Punjabi Wikimedians. 3 other Wikimedians were unable to attend the event due to unrest in some areas of Punjab in those days.

2. We were able to gather more than 50 participants for the opening session of Introduction. 21 new accounts were created during the workshop. The no. of edits and absolute number of bytes is listed below.

3. We sent survey forms to check how people are using new tools. Out of the existing editors 15 editors filled the form. Here are some statistics that we come across according to the survey form.:

4. We got a news reporting in Hindustan Times which is a reputed English newspaper of India and we also got a news reporting in a Punjabi newspaper.

5. 5 Punjabi Wikimedians participated in Chandigarh meetup and discussed mainly about hosting WikiConference India 2016 in Chandigarh city. Some font issues were discussed as well.

If you were to plan a similar project, would you measure it differently? If yes, please explain how.: Our community needs to learn about different measures of success used by other communities and then maybe we can measure our success in a better way.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Increased involvement and participation in the organized Wikipedia event.

For the first time ever in Punjabi Wiki Community about 40 individuals get involved. Out of which 21 editors were new to Wikipedia.
After this workshop number of editors in Punjabi Wikipedia increased remarkably. Some of the editors have started editing regularly like User:‎Param munde and User:Stalinjeet.
Param munde likes to edit in topics related to Physics and ever since this workshop, he has been editing regularly. He created 8 articles in ten months after creating his first article and the number of articles created by him has increased quite substantially to 161 articles.
Stalinjeet has started editing on Wiktionary. He is editing it regularly and he has started 100wikidays on Punjabi Wiktionary.
User:Sukhjinderpu is a new editor from Chandigarh. He has done 125 edits on Punjabi Wikipedia and 20 on English Wikipedia since the workshop.

Global Metrics

Metric	Achieved outcome	Explanation
1. Number of active editors involved	16	All the users who had at least 5 or more edits from July 1 to July 30 (the event was July 31)
2. Number of new editors	21	These were editors who created usernames two weeks before the event, up to the end of the event.
3. Number of individuals involved	40	All new and active editors who attended, plus volunteers who organized the event.
4a. Number of new media added to Wikimedia articles.	-
4b. Number of new media uploaded to Wikimedia Commons. (Optional)	5	1 by Nitesh Gill and 4 by Lillottama
5. Number of articles added or improved on Wikimedia projects	44 + 18	44 new articles created on Punjabi Wikipedia plus 18 entries on Punjabi Wiktionary
6. Absolute value of bytes added to or deleted from Wikimedia projects	106564 Bytes (104 KB)	29 editors edited wikipedia during this workshop. total edits were 225.

Learning question: Did your work increase the motivation of contributors, and how do you know?; We got the participants to fill a feedback form and all of them said that they received motivation to contribute to Wikimedia projects. Some of them also felt the need to organize more workshops like this to train more editors.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.: These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.; Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Venue	Conference Hall	1 Hall	2 Days	3500	7000	7000	INR	Estimate was 2500 for one day.
2	Food and Beverages	Tea and Biscuits for 2 Days	1 Cup of Tea	220	15	3300	3300	INR
3	Food & Beverages	Lunch for 2 Days	Per person	82	142	11644	11644	INR
4	Food & Beverages	Breakfast Day 1	Per person	16	40	640	640	INR
5	Food & Beverages	Dinner Day 1	-	-	-	2450 + 270	2720	INR	Around 20 editors went out for Dinner and 4 participants preferred to eat at the place of accommodation.
6	Food & Beverages	Dinner Day 2	-	-	-	1619 + 270	1889	INR	Around 15 editors went out for Dinner and 4 participants preferred to eat at the place of accommodation.
7	Accomodation	Rooms Day 1	Twin sharing basis	7	300	2100	2100	INR
8	Accomodation	Rooms Day 2	Twin sharing basis	6	300	1800	1800	INR
9	Infrastructure	Extension Boards	1	5	600	3,000	3,000	INR
10	Miscellaneous	Notepads	1	50	23	1150	1150	INR
11	Miscellaneous	Pens	1	50	6	300	300	INR
12	Miscellaneous	Water Bottles	1	8 cartons	140	1020	1020	INR
13	Miscellaneous	Printing	-	-	-	740	740	INR
14	Miscellaneous	Other charges	-	-	-	464	464	INR
15	Meetup	Pre-Workshop Meetup	By personal petrol car + Food	1	-	450 + 217	667	INR	Cost of petrol at 65 rupee per liter for 140 kms
16	Meetup	Pre-Workshop Meetup	By personal petrol car + Food	1	-	450 + 484	934	INR	Cost of petrol at 65 rupee per liter for 140 kms
17	Printing	Posters for promotion	1	60	15	900	900	INR
18	Printing	Banners	1	2 + 2	-	2850	2850	INR	2 vertical banners (1000/- each) + 2 horizontal banners (250/-) + 14% service tax
19	Logistics	Travel Scholarships	1	Person to Person	-	4330	4330	INR	We gave 14 scholarships.
20	Total					47,428	47,428	INR

Total project budget (from your approved grant submission): 90,000 INR

Total amount requested from WMF (from your approved grant submission): 90,000 INR (Received 89,629 INR on 15-Oct-2015)

Total amount spent on this project (this total should be the total calculated from the table above): 47,428 INR

Total amount of WMF grant funds spent on this project (this total will be the same as the total amount spent if the WMF grant is your only funding source): 47,428 INR

Are there additional sources of revenue that funded any part of this project? List them here.: None

Remaining funds

The funds remaining from this grant in the amount of 3,701 INR were deducted from another grant payment for Grants:PEG/Satdeep Gill/Punjabi Wikimedians Infrastructure Support.

The funds remaining from this grant in the amount of 37,000 INR were deducted from another grant payment for Grants:PEG/Satdeep Gill/January 2016 Events.

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Are there any grant funds remaining?: Answer YES or NO.; YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

42,201 INR

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We intend to write a new grant request in which funds remaining from this request can be used and we can ask for more funds if required.

Resource Material