Grants:PEG/Leigh Thelmadatter/Establishing finances of Wiki Learning Tec de Monterrey/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Leigh Thelmadatter/Establishing finances of Wiki Learning Tec de Monterrey.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: No

Is your project completed?: Yes

Activities and lessons learned

Activities

Wikipedia and Wiki Learning stickers printed up for students

Servicio social students with Ed program certificates of appreciation

The time period for this project covered the last month of the Fall 2015 semester and the entirety of the Spring 2016 semester
The main event we were planning for, March 2016 Semana i, was postponed by the university to Septemer 2016 (once a year instead of twice) so that larger/more complex activities are planned.
Our stats for Spring 2016 are light by our standards because of the loss of Semana i, 81 students (three classes and servicio social), 3 teachers, 81 students, 109 articles created or expanded in eswiki, 6 in enwiki 4,702,517 bytes to Spanish Wikipedia, one tutorial video for translation projects, two videos in collaboration with the Museo de Arte Popular and four video interview with Wikimedians in education.
None of these projects required grant funds, with the exception of some administrative costs and the stickers printed during this time period. (We already had sufficient buttons)
As per conversations with Kacie Harold and others from Grants, the rest of the funds will be returned. Cost of wire transfer is $60 USD

The main two reasons we could not work the project as planned was the postponement of Semana i and that none of the video projects worked out among students and partners required the transport of expensive video equipment.
However, the grant was not a complete waste. Preparations for Semana i in September began in January 2016, as we have a total of 6 teachers on two campuses who have registered with administration to run a Wikimedia-based activity for students. These run a wide gamut from writing articles to recording video, recording of Mexican folk music and two Wiki expeditions. Student total for these projects is estimated at over 200.
One of the main purposes of this grant was to show administration that grant monies are available for projects. This aspect was successful. Administration just accepted our application to open a "folder" to start the process of making the school a fiscal sponsor. Its the same process use to receive research grant funds. The importance of Semana i is that it provides and timeline and "push" to get these steps done.
Our new grant request will be significantly more sophisticated, with the experience we gained here.

Lessons learned

What worked well?

Receiving funds

What didn't work?

Getting timely attention from Tec de Monterrey bureaucracy. However, we should not be surprised. Some cultures jump when money is involved, others not so much.

What would you do differently if you planned a similar project?

We are already doing it differently as noted above.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.: Wikimedia Commons with the addition of video and photos and Spanish Wikipedia (media and text) and lastly English Wikipedia (media primarily). In reality, it is to start working to set up the bureaucracy needed for future activities.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: While we did do what we set out here, the impact of the grant was minimal as the mechanisms to get these things done were already in place. What the grant really did was pay for small items that were paid for previously out of volunteers' pockets or in the case of stickers, done ad hoc when sent or given by the Wikipedia Education Progam. The main outcome was to have the experience both for showing administration of Tec de Monterrey to work out a system for support for Semana i in Fall.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
Video projects	3 significant video projects	1 tutorial on how we do translation at Wiki Learning, 2 informational videos with the Museo de Arte Popular
articles in eswiki	109 new or significantly expanded articles	As noted above, grant funds did not make a significant difference here, with the exception that all participating students received stickers and servicio social students received certificates (as they work 160 hours each)
begin process to have a "bank account" for future income, as a research project	application for such (called a "folio") accepted by the finance department of the Tec de Monterrey	This is the most important in the long run, and the most difficult, as it is a bit different from what the WMF's procedures normally accomodate

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	81+3	81 students and 3 professors
2. # of new editors	71	Teachers are all repeats, most students are new.
3. # of individuals involved	81+3	Same as the first metric
4a. # of new images/media added to Wikimedia articles/pages	2	two of the videos are on Wikipedia articles on sign language and the Museo de Arte Popular in enwiki and eswiki
4b. # of new images/media uploaded to Wikimedia Commons (Optional)	23	3 videos and 20 photographs. We did not attract many photographers this time around.
5. # of articles added or improved on Wikimedia projects	109 in eswiki, 6 in enwiki	I did not include the work done in Fall of 2015 as the grant period falls only on the last few weeks of that semester and could not affect it.
6. Absolute value of bytes added to or deleted from Wikimedia projects	4,702,517 in es.wiki, 312,624 to en.wiki	Most are translations as almost all of our students have high levels of English.

Learning question: Did your work increase the motivation of contributors, and how do you know?

There are two material motivators for student editors, food, swag and certificates. Although not expensive, just having those tokens readily available gives students something tangible to feel appreciated. Certificates of appreciation are far more valued here in Mexico than in the United States.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects? Like other educational programs, our activities do not translate into new, long-term volunteers for the projects. This is one reason why we look for quality contributions.

Option B: How did you improve quality on one or more Wikimedia projects? Our students work primarily on articles in Spanish on academic topics, an area which is deficient, as well as continuing to explore avenues for more technical contributions (video, animation, sound). These are areas that seem to be lacking.

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

It is unfortunate that we are unable to answer any of these because of the loss of the Semana i boost.

Reporting and documentation of expenditures

This section describes the grant's use of funds

1000 Wikipedia logo stickers and 1000 Wiki Learning Tec de Monterrey stickers (vinyl) - 1099.91MXN 27 certificates of appreciation for Servicio social students (opalina paper) - 281 MXN Assorted photocopies for admin purposes - 31.56 MXN Wiring of refund - MXN

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: PLACEHOLDER TEXT

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

PLACEHOLDER TEXT. SEE INSTRUCTIONS AT Grants:Index/Create financial report.

Total project budget (from your approved grant submission): 12,500MXN

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 12,500MXN

Total amount spent on this project: 1578.25MXN + 1080MXN ($60USD, wire fee)= 2658.25MXN

Total amount of Project and Event grant funds spent on this project: 2658.25MXN

Are there additional sources that funded any part of this project? List them here.: no

Remaining funds

Remaining funds from this grant have been returned to WMF in the amount of US$520.71 for 9841.75 MXN.

Are there any grant funds remaining?: Answer YES or NO.; yes

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

9841.75

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

Returning funds to WMF as next grant application will use a different way to receive funds.