Grants:PEG/Irvin Stotomas/CBSUA Historical Photographs Digitization Project

This is a draft submission to the Project and Event grants process. Please do not respond or comment on it just yet.

Basic information

Grant request details

Are you an organization, a group, or an individual?: Individual
Please provide your name, or the name of the group or organization requesting this grant.: FroyAgta
Please provide the name (or username) of the main contact for this grant request. You do not need to disclose your legal name publicly.: FroyAgta
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Project details

Official project name: CBSUA Historical Photographs Digitization Project
Project start date: November 2017
Project completion date: November 2018
Please describe the project in a few sentences: This project intends to digitize hundreds of old photographs and other memorabilia of Central Bicol State University of Agriculture (CBSUA) and utilize them in Wikipedia thru a series of scanning sessions, workshops on editing, and photo hunting and article writing workshops/contests.

Financial details

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Goals and measures of success

Project goal

Please briefly describe what will be accomplished if the project is successful.

Project goal: The goal of the project is to digitize and upload to Wikimedia Commons under a free license hundreds of black-and-white historic photograph of Central Bicol State University of Agriculture which will be celebrating its centennial in 2018. In 2004, the Research, Extension Production and Entrepreneurial Development (REPED) of the university began to digitize photographs of graduations, faculty members, school activities etc. for preservation. Some of the original copy and ditigized files of these photographs are now gone due to past typhoons that ravaged Bicol region in the last decade.

Measures of success

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

We will consider this project a success if at least 500 old photographs and documents are successfully digitized and placed in Wikimedia Commons under a free license.
Number of participants: 25
Number of new editors: 15

Project scope and activities

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities: PHASE 1 - Enter into a memorandum of agreement with Central Bicol State University of Agriculture on the release of these images under a Public Domain license.; PHASE 2 - Conduct call for contributions to the CBSUA Historical Photographs Digitization Project and photograph scanning sessions.; PHASE 3 - Hold a series of workshops on uploading of images and editing Wikipedia articles.; PHASE 4 - Conduct uploading sessions and article writing workshops.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

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Non-financial requirements

See a description of non financial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

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Resources and Risks

Resources

This section is used to highlight your potential for successfully executing this project.

Consider including the following information:

List of team members (names or usernames):
Onwiki evidence of community support (such as a project about this discussion):
Endorsements from community members or movement groups:
Special skills or qualifications this potential grantee or project lead brings to this project:
Evidence of past success in executing similar projects:

Project Team

Project Lead: User:FroyAgta
Members:

The project team is composed of the organizers and participants from Wikipedia Takes Rinconada in 2015 which gathered and uploaded a total of 1,933 media including 23 video clips.

Risks

This section is used to identify key risks or threats that would prevent you from achieving your project goals and how you would mitigate those risks and threats.

Little capacity for financial management and reporting due to the project team members' limited free time from work.

Impact

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy

How will this project support the key organizational objectives of

increasing reach - students, faculty and alumni of Central Bicol State University of Agriculture will access or contribute to Wikipedia or other projects

participation - more people will be participating in the photograph scanning sessions, workshops on uploading of images and editing Wikipedia articles, photo hunting and article writing competitions

quality - more articles related to Central Bicol State University of Agriculture and its campuses, its notable members of the faculty, students and alumni will be improved or created

credibility - partnership with one of the biggest state university in the Bicol region will give more trust in Wikimedia projects

organizational maturity and effectiveness - past participants will be involved and more people will join the growing editing community from the academe

financial sustainability - the institution has the facilities needed in the activities particularly the scanners, computers and internet connection, logistics to counterpart as a partner in the project

This statement should address at least one of the strategic priorities listed here specifically. See Project and Event Grants program criteria for decision making.

Benefits

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Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?: PLACEHOLDER TEXT

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.: PLACEHOLDER TEXT

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