Grants:Conference/Godstime Elijah/ Wiki Camp Kwara
yahoo.comEvent overview
[edit]Purpose and vision
Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?
Wiki Camp Kwara will be the first of its kind in Kwara State, Nigeria, affording young Wikimedians the opportunity to bring Wikimedians, Wiki enthusiasts, and open knowledge advocates to gather, connect, deliberate, discuss and proffer solutions to topical issues that focus on community building, knowledge sharing, and critical issues such as skills development of community members, exploring wiki projects, among others.
Do you consider this to be a Regional; Thematic or Growth event? You can read more about each category here.
Growth event. “First time events with the most potential for community growth that focus on the growing youth population in Kwara, Nigeria.
Is it a Remote, or in-person event?
In-person event.
Important details
Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.
| Proposed date(s) | 24 - 26 November 2022 |
| Proposed location | Ilorin, Kwara State |
| Number of participants | 80 |
| Event page | |
| Primary contact person | Godstime Elijah, James Popoola, Bukola James |
Background
[edit]Community input
[edit]Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions in the table below, if any of the questions are not relevant leave it blank.
| Description | Priority | |
|---|---|---|
| Strategic discussions:
What are the top issues affecting your community that need to be discussed in person? |
1. Presentations or panel discussions with experts.
2. Thematic meet-ups. 3. Movement strategy. |
High |
| Capacity development:
Are there important skills that many people in your community need to learn? |
1. Creating Wikipedia articles from scratch.
2. Introduction to other wiki projects such as wikivoyage. 3. Career opportunities within the Wikimedia movement. (WiR) |
Medium |
| Working groups:
Are there joint projects that need to be planned in person? |
Unknown | |
| Community building:
Are there other in-person activities are important for community building? |
1. Editathons.
2. Training (Wikivoyage etc) 3. Social gathering and networking. |
High |
Survey analysis:
- 1. How many people did you send the survey to? How many people responded to the survey?
The WikiCamp Kwara conference which is to be held in Ilorin, Kwara State from the 24th to 26 November 2022, launched a 10 days survey (24th May - 2nd June) on various platforms. The questionnaire was sent to over 70 participants and 35 people responded to the survey. The summary of the survey results can be found here.[1]
- 2. Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?
Yes, there were similar opinions from many proposed participants which is a shared goal that we will focus on in the next 12 months. However, strategic planning and discussions were the top two goals.
- 3.Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?
According to the survey, the most important things our community needs to do at the conference are Presentations or panel discussions with experts, Thematic meet-ups, and Movement strategy.
Context
[edit]It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.
- 1. What inspired your community to begin planning this event?
- Wiki Boot Camp Kwara will be the first first-ever conference in Kwara. This event was based on the desire to bring about a forum for both new and existing volunteers within the Wikimedia movement to interact and network, share ideas with each and learn from experienced Wikimedia about the movement, building upon the existing skills that have been learned.
- 2. How does this event relate to other activities that your community is working on?
- Various events have been organized such as training by Fan Clubs, SDGs related projects for the development of Wikimedia projects. This project is meant to build on the successes of other events that have been organized.
- 3. Do you have any Thematic or Regional committee or group? (Such as WISCom, CEE, Iberocoop, etc).
Plan
[edit]Venue and Logistics
[edit]- 1. Do you have any proposed venue for the event? If so, please share details (such as: how far is it from the airport or transportation hub; how close is it to the hotel, do you anticipate any challenges with using the space for the event you are planning?)
- Yes. The venue is Monarch hotel and the hotel is about an hour drive to the venue of the conference.
- 2. Is the event venue and hotel accessible for people with physical disabilities?
- Yes.
- 3. Are you planning to outsource some of the services? For example - a travel agency, an event production service?
Yes. We plan to outsource air travel for speakers to a travel agency.
Friendly space policy
[edit]Please link to the friendly space policy that your community will be using for this event.
- We will use the WMF Friendly Space Policy along with Keeping Events Safe training modules.
Participation
[edit]It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.
- 1. Please describe the target audience for this conference or event.
- For both new and experienced Wikimedians.
- 2. If your conference has an outreach component to also target non-wikimedian individuals or mission aligned institutions, can you explain your intention for this outreach (for example: how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects)?
- The target participants are wikimedians
- 3. Are you thinking about collaborating with potential partners? Such as national; educational or thematic groups and organizations? If so, will this partnership be a financial one (such as sponsorship), or a visionary one (to collaborate in regards to the content of the event)? Please share some details if you have any.
- No.
- 4. In which ways can Wikimedia Foundation staff support your event onsite? If you would like support, please list the different capacities in which we can support, or describe how you would like Wikimedia Foundation staff to be involved in the event. (Some examples of Wikimedia Foundation support or involvement might be: for outreach and communication efforts; to lead specific sessions; for legal or safety reasons, etc).
- We would like Wikimedia Foundation staff support for training facilitation.
Scholarships
[edit]- 1. How many scholarships would you like to offer and what expenses will the scholarship cover?
- Scholarship will cover local inter-state transportation, accommodation and feeding.
- 2. How will scholarship recipients be selected?
- Scholarship committee will be constituted for this purpose.
- 3. Do you plan to target or prioritize specific communities or participants?
- Our target community is Kwara community members.
- 4. How will you insure diversity and inclusion in your scholarship process?
- Scholarship committee will ensure that they are all inclusive in their scholarship decision-making.
Resources and risks
[edit]Describe the resource potential for successfully executing this project and the key risks/threats.
Resources
[edit]- Organizing team
| Team | User Names |
|---|---|
| Wikimedia Foundation Liaison | |
| Logistics | Godstime Elijah |
| Conference Program | James Moore200 |
| Scholarships | Prithee P |
| Communications | Major Lyte |
| Volunteer Coordinators | Bukky658 |
| Other team members | Linason Blessing |
Risks
[edit]Examples of risks, along with how you would minimize or overcome them, are:
- Skill gaps in project leadership team (e.g. no financial management experience)
- Components of the measurement process that are hard to quantify
Examples of how to minimize these risks include:
- Recruiting volunteers with desired skills to project leadership team.
- Working with the Wikimedia Foundation Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.
Budget
[edit]Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.
All past proposals can be found here, you can use these for inspiration and reference but you are required to do your own local research and come up with your own budget numbers. Keep in mind that each event is different, has local context and needs, and there is not a one-size-fits all for our communities events. While making decisions on what to fund we will consider the local context and community needs for each event.
- Event budget table
- Total cost of event
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 1.1 | Airfare to/from Lagos (India) | 1 person | $1930-2,000 | $2,000 | |
| 1.2 | Airfare to/ from Lagos (Kenya) | 1 person | $980-$1,100 | $1,100 | |
| 1.3 | Airfare to/from Lagos (Ghana) | 1 person | $482-$500 | $500 | |
| 1.4 | Airfare to/from Ilorin | 7 people | $241 per person | $1,687.00 | |
| 1.5 | Airfare for local speakers to/from Ilorin | 5 person | $241 | $1,205.00 | |
| 1.6 | Visa assistance | 2 person | $300.00 | ||
| 1.7 | Accommodation for international speakers | 3 persons × 4 nights | $85 | $1,020 | |
| 1.8 | Feeding for international speakers | 3 persons x 3 days | $15 | $360 | Meals pre-conferebce and during conference |
| 1.8.1 | Feeding for local speakers | 7 persons | $12 per meal x 3 days | $504 | |
| 1.9 | Accommodation for local speakers | 7 persons | $60 per person x 4 days | $1,680 | |
| Total Bill 1 | $10,356.00 |
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 2.1 | Inter-state transportation fare | 5 person | $50 | $250.00 | |
| 2.2 | Local travel | 30 persons | $12 | $360.00 | Students from Kwara state University |
| 2.3 | Accomodation | Refer to partial scholarship for budget cost | |||
| 2.4 | Meals | Refer to partial scholarship for budget cost | |||
| Total Bill 2 | $610.00 |
⅞
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 3.1 | Shared accommodation | 2 persons per room (20 rooms) x 3 days | $50 | $3,000.00 | Shared accommodation will be provided for both full and partial scholarship |
| 3.2 | Meals | 2 per day x 40 persons | $12 | $2,880.00 | The 40 persons include all those on full and partial scholarship |
| Total Bill 3 | $5,880.00 |
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 4.1 | Event hall | 3 days | $241 | $723.00 | |
| 4.2 | Catering | Lunch x 3 days | $16 per meal | $4,800 | Total meal per day will be 100 which includes core team, participants and speakers |
| 4.3 | Snacks/coffee/tea/drinks | 3 days | $5 | $1,500 | |
| 4.4 | Photography and video production | 3 people | $700.00 | ||
| 4.5 | Transportation to/from conference venue | 3 days | $240.00 | For participants who will not be lodging at the venue hotel | |
| 4.6 | Security personnel | 3 days | $240.00 | ||
| 4.7 | Stationaries | 80 items | $15 | $1,200.00 | |
| 4.8 | Conference tags, bags | 90 items | $4 | $360.00 | |
| Total Bill 4 | $9,763.00 |
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 1.1 | Project Management cost | 4 months | $1,200.00 | ||
| Total Bill 5 | $1,200.00 |
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 5.1 | 10% Contingency of total budget | $2,780.90 | |||
| Total Bill 6 | $2,780.90 |
| Item | Qty | Rate | Total US Estimate | Remarks | |
|---|---|---|---|---|---|
| 6.1 | Budget 1 | $10,356.00 | |||
| 6.2 | Budget 2 | $610.00 | |||
| 6.3 | Budget 3 | $5,880.00 | |||
| 6.4 | Budget 4 | $9,763.00 | |||
| 6.5 | Budget 5 | $2,780.90 | |||
| 6.6 | Total Bill 6 | $29,389.90 |
- Total amount requested from the Conference and Event Grants program
- $29,389.90
- Additional sources of revenue that may fund part of this event, and amounts funded
- None
- Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.
Yes.
Discussion
[edit]Endorsements
[edit]Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.
Strong support I strongly support and look forward to seeing this Kwara Bootcamp a reality. I believe it will bring the most active Wikimedia student communities in Africa together. We look forward to doing this and sharing the success story with the movement at large.James Moore200 (talk) 22:41, 17 June 2022 (UTC)- Affirmative The project's objectives will address many of the challenges that the Wiki Community in Kwara State has been experiencing. And for one, out of many I can talk about, it will revive the commitment and spirit of wikimedians and also enkindle enthusiasts to take a step in contributing to their skills and time to free and open knowledge. #Emawrites (talk) 19:35, 17 June 2022 (UTC) Emawrites
Support As an active volunteer who has passion for open knowledge and thriving to learn anytime opportunity arises, I strongly support Wiki Camp Kwara because this is an opportunity to learn and garner more experience.To the community at large, I believe this is going to be a really great experience for every wikimedian to connect, share and garner ideas,to improve on what they have learnt,relearn,and most of all acquire new knowledge. Aderiqueza (talk) 20:22, 17 June 2022 (UTC)- SupportThis project goals will be achieved in this conference (Wiki camp kwara) so therefore I am supporting it. Favourdare123 (talk) 21:41, 17 June 2022 (UTC)
- Strong support This is a welcome development - giving the youths the opportunity to collaborate and work together for the posterity of the free knowledge initiatives of WMF. Iwuala Lucy (talk) 22:32, 17 June 2022 (UTC)
- Strong supportPrithee P (talk) 13:59, 6 July 2022 (UTC)
- This Wiki Camp will give an opportunity to knowledge equity and also to learn more about the Wikimedia movement and promote free knowledge among new and experienced editors and members of the community who are committed to open and free knowledge. RukayatAjeigbe (talk) 17:59, 21 July 2022 (UTC)
