Grants:APG/Proposals/2018-2019 round 1/Wikimedia Österreich/Progress report form
Purpose of the report
[edit]This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
Overview
[edit]The first six months of 2019 came with many delightful projects: The first round of our editor recruitment and retention program "Social Topics on Wikipedia" was a big success, we celebrated Pride Month with guests from around the world and generated a lot of LGBT+ content in various languages. We are happy to see that our work over the past year again generated high approval rates with our core constituency at home, while we also contributed extensively to moving the Movement Strategy Process forward. Keeping that balance between running our own organisation successfully and international commitments to the wider movement is not always easy, especially not in a lean organisation like ours. The current political situation and shrinking civil society spaces in Austria makes our daily business even more challenging. Hence, additional challenges such as unclarity about our mid-term financial situation and insufficient technical tools and support to measure our work, add disproportionally to our load and the stress level of our volunteers and staff members. It should be all of our priority to avoid burning out some of our most committed Wikimedians in the process of building our common future.
Metrics and results overview - all programs
[edit]- Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
- Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
- Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.
- Quality: The number of community decorations (featured, quality, valued) for media files supported by Wikimedia Österreich on Wikimedia Commons.
- Diversity: The number of unique participants and/or organizers of activities conducted or supported by Wikimedia Österreich who belong to underrepresented groups in the Wikimedia movement in Austria. These groups are defined as women, lesbian, gay, bisexual and transgender people, persons belonging to ethnic, language or religious minorities in Austria, foreigners and people with disabilities.
Program Participants Newly registered Content pages Quality Diversity Goals for 2017–2019 (total for all programs) 32,000 14,900 750,000 7,900 1,800 Results until 2017-06-30 (total for all programs) 2,317 189 33,792 606 607 Results until 2017-12-31 (total for all programs) 7,131 347 94,234 891 892 Results until 2018-06-30 (total for all programs) 8,910 415 137,991 1,330 1,106 Results until 2018-12-31 (total for all programs) 12,244 11,873 525,545 4,108 1,686 Results until 2019-06-30 (total for all programs) 28,227 12,069 631,155 4,484 1,876
| Goal for three years 2017/01/01 – 2019/12/31 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Explanation |
|---|---|---|---|
| 32,000
for 2019: 12,500 (without WLM international and CEE Spring: 3,100) |
2,560
This is a sum of the older metrics of “active editors” and “new editors”. Whereas “organizers” within these groups need to be excluded, other “participants” from the former metrics group of “individuals” who were non-editors need to be included. In 2014, we counted only new editors, not active editors, so the actual number might be a bit higher than 2,560. |
From 2017-01-01
From 2019-01-01
From 2017-01-01 until 2019-06-30:
|
| Goal for three years 2017/01/01 – 2019/12/31 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Explanation |
|---|---|---|---|
| 14,900
for 2019: 7,275 (without WLM international and CEE Spring: 225) |
448
|
From 2017-01-01
From 2019-01-01
From 2017-01-01 until 2019-06-30:
|
| Goal for three years 2017/01/01 – 2019/12/31 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Explanation |
|---|---|---|---|
| 750,000
for 2019: 328,000 (without WLM international and CEE Spring: 69,500) Content pages by Wikimedia project (expected): |
144,572
This is a sum of two of our former metrics, concerning new or improved article pages in Wikimedia projects and new media files uploaded to Wikimedia Commons. |
From 2017-01-01
From 2019-01-01
From 2017-01-01 until 2019-06-30:
|
| Goal for three years 2017/01/01 – 2019/12/31 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Explanation |
|---|---|---|---|
| 7,900
for 2019: 3,500 (without WLM international: 800) |
8,255
|
Community decorations for media files on Wikimedia Commons uploaded from 2017-01-01 to 2019-06-30, without WLM 2018 international, last checked 2019-08-02:
= 2,104 (in 2019 so far: 376) Community decorations for media files from WLM 2018 international, last checked 2019-08-02:
= 2,380 Total: 4,484 (in 2019 so far: 376) |
| Goal for three years 2017/01/01 – 2019/12/31 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Explanation |
|---|---|---|---|
| 1,800
for 2019: 400 (without WLM international and CEE Spring: 360) |
–
No numbers from previous years as this is a new metric we did not track before. |
From 2017-01-01
From 2019-01-01
From 2017-01-01 until 2019-06-30:
|
Telling your program stories - all programs
[edit]Community Support
[edit]
- A diverse community of volunteers with a wide range of skills, a desire to continually improve their work together and that offers a constructive working environment to existing and new users
What did we achieve so far?
Exisiting community
Since 2018 we introduced a new sociocratic leadership model with expert groups at WMAT, which helps to distribute responsibilities but also the power of formative action on more shoulders. A first evaluation after the first year among all experts earlier this year showed high approval rates on all sides but also room for improvement which will be addressed in the coming months by our expert group for organisational development. We also find it interesting to see, that many principles and ideas behind our governance reform are now also playing a prominent role in the movement strategy process. Approval of our work and general direction is also reflected in this year's community survey.
Community building
As outlined in our last report, our expert group for diversity and newcomers co-created a bunch of actions which are designed for newcomer recruitment and retention. After a bit more than a year we can now draw first conclusions on the results: Our cooperation with Caritas on online volunteering around social topics for Wikipedia scores highest at newcomer retention with a 100%. Our Wikidata community building is also successful with a stable core team of mentors for workshops and a new monthly gathering, the WikidataWednesdays. In this group we observe a wider range of engagement, much of it offline and not in form of edits. Our monthly wiki♥vielfalt in Linz (Upper Austria) with a diversity focus manage to attract a diverse set of participants but struggles with retention. A positive side effect however is that the existing community in Linz grew more engaged, so that we have another Wikimedia hot spot in Austria besides Vienna. In combination with our local partner organisations the City of Linz and Open Commons, we now are even able to plan a major international event there (details on the LGTB+ conference below). The so-called KulTouren attract fewer newcomers than we would hope, but have proven to be valuable in other regards: They are a good entry point to smaller GLAMs (see our cooperation with the Folk Museum in Vienna under Free Content) and manage to spark joy among our photography community.
What are our biggest challenges?
Newcomer retention
Just like many other affiliates WMAT still struggles with retention of new contributors. Not only in terms of defining retention, given that there many more ways to contribute to our movement than generating edits. Probably even more we struggle with the fact that we try to measure something or make it the success criteria of our work, that we as an organisation have little or no control over. As User:Léna put it so eloquently: "Volunteer retention is a metric that indicates how successful we are as a movement to welcome and retain newcomers, not a success metric for events or projects". Successful initiatives such as our Social Topics for Wikipedia program, are resource intensive - depending on volunteers and staff to work closely with newcomers regularly over an extended period of time - and usually don't scale very well.
Diversity
We managed to build an engaged and active Wikidata group in Austria since the Wikimedia Hackathon 2017, but unfortunately we did not manage to get regular female contributors into this group, despite our overall very good diversity metric across all programs. While the group is quite diverse in other regards, this is still something we struggle with. We hope that in the context of events such as the planned Wikidata@Libraries event in October will contribute to attracting more female contributors.
What's up next?
Diversity, equity and international cooperation
WMAT continues to serve the international community and wider movement, e.g. as a fiscal sponsor for international projects. For 2020 we offered to host the first international conference of the LGTB+ User Group and also support their efforts to hire a full time staff member by using the infrastructure of existing affiliates. We believe this could be a pilot (for a future that lives up to the strategy direction) that showcases how we can use existing structures to serve equity in the movement, while reducing the burden of organisational overhead by using synergies. We also hope this will be a good example of how Chapters and User Groups work together and overcome the often prevalent rhetoric of rivalry and conflict between these groups of affiliates.
| Objective by the end of 2019 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Details |
|---|---|---|---|
| Community leadership: There are 750 volunteer organizers of activities supported by us. | ~ 150
This is the estimated number of volunteer organizers based on a review of our reports in the last two years. The activities were organized by approximately 30 unique organizers. |
06/17: 100 | 12/17: 237 | 06/18: 396 | 12/18: 580 | 06/19: 699 | 12/19: 750 |
sum from 2017-01-01 to 2019-06-30 = 699 |
| Community motivation: At least 80% of the participants of community surveys agree that our activities contribute to motivating them for their online work. | 86%
According to our community survey in Q2/2016. |
|
86% according to our community survey in June 2017, 83% according to our community survey in June 2018 and 83% according to our community survey in June 2019. |
| Community retention: 80 new editors still active 12 weeks after registration (new metric only valid for 2019). | No comparable results. |
06/19: 16 | 12/19: 80 |
Results by activity: 1 + 7 + 1 + 7 = 16 |
Free Content
[edit]
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- Generating, opening, and distributing multifaceted and valuable content that fascinates and engages Wikimedia volunteers, partners, and readers alike.
What did we achieve so far?
Quantity and quality of media files
We are quite happy with the amount of media files created with our support in the first half of this year - in fact it is one of the most productive half-years we had so far. The unusually high numbers this year are the result of a very productive sports event, a project that doesn't happen on a regular basis and is hard to plan or foresee. Unfortunately, more a more detailed analysis on the content we created is currently not possible due to the persisting technical difficulties with the necessary tools (see challenges). Due to our focus on diversity (see community support) and very productive projects such as "Wikipedia4Peace - EuroPride", we could also contribute to expand content on underrepresented topics.
GLAM cooperation
As a result of the first KulTour (see above in Program Community Support) we established a cooperation with the Austrian Museum of Folk Life and Folk Art in Vienna. This spring we took the collaboration to the next level and organized a photography project in their depository, photographing rare objects for Commons which are usually not open to the public. In the second half of 2019, we have another KulTour with a GLAM cooperation lined up in Upper Austria.
CEE Spring
CEE Spring is an annual writing contest in the Central and Eastern European region which has been creating amazing results since 2015. WMAT is happy to support this great collaborative effort across countries, languages and cultures as a fiscal sponsor. 2019 again showed some great outcomes in terms of engagement of active volunteers, newcomer recruitment and article creation, which among other things also aims at reducing the gender gap with initiatives such as CEE Women.
What are our biggest challenges?
Missing technical support
The chronic vulnerability of our technical tools was exasperating once again and led to a delay of several projects. PetScan – which is still without adequate alternatives – was down for several weeks during reporting time and finally only time-consuming workarounds made it work. GLAMorous 2 hasn't worked for more than a year now and Wikimetrics was replaced with something less customizable. PetScan is not only cruicial for reporting, but also a basic tool for volunteers. Its long-lasting malfunctioning had a significant negative impact on our community’s work. For instance, in German-language Wikipedia an easy-to-use template with different pre-filled in PetScan queries is part of more than 1,200 pages. This template allows queries like “new articles about Egypt”, “medicine-related articles without sources”, “missing articles about women” and hundreds of other queries; it’s a basic WikiProject feature for maintenance. For most use cases, the new WMF tool Event Metrics is unfit in comparison with the older, but more versatile PetScan. (The focus on “user contributions within a certain time frame” instead of “categorized content” seems to be one of the major misunderstandings.) New WMF tool developments should allow us to the fulfill WMF’s reporting requirements and should support our communities in doing amazing things.
What's up next?
Wikipedia@Libraries - the GLAMorous side of Wikidata
Another GLAM related development that originally stems from our newcomer and community building efforts, is a cooperation with the municipal library of Vienna. For October we have a joint event lined up, which is dedicated to the potential of Wikidata for libraries. It will showcase featured projects and speakers from other communities (France and Germany) as well as hands-on projects. We hope that the event will not only resonate with our Wikidata community, but also expand our partner network of Austrian GLAMs.
| Objective by the end of 2019 |
Earlier results for two years 2014/07/01 – 2016/06/30 |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Details |
|---|---|---|---|
| Useful content: 14,000 additional distinct media files supported by Wikimedia Österreich used in the main namespace of Wikimedia projects. | 12,210 |
06/17: 1,735 | 12/17: 5,607 | 06/18: 7,377 | 12/18: 11,984 | 06/19: 14,156 | 12/19: 14,000 |
|
| Versatile content: Retaining the average usage of the distinct media files mentioned above on at least 2 main namespace pages. | No numbers from previous years as this is a new metric we did not track before. As of 2016-06-30 the number of total file usages was about 2 times higher than the number of distinct file usage. |
06/17: 2.1 | 12/17: 2.2 | 06/18: 2.2 | 12/18: 2.1 | 06/19: 2.2 | 12/19: 2 |
|
| Free content beyond Wikimedia projects: 1,000 freely licensed content pages in Non-Wikimedia projects (e.g. RegioWiki). | No numbers from previous years as this is a new metric (introduced in 2019) we did not track before. |
06/19: 901 | 12/19: 1000 |
901 new content pages |
Reach / Free Knowledge Awareness
[edit]
- Creating collective impact on a societal level by working with and through others to achieve a greater impact than we could ever achieve alone.
What did we achieve so far?
Advocacy
After years of deliberation and negotiations on the proposal for a EU copyright reform, the European Parliament and the Council of the European Union have reached an agreement on a final version of the text. This final version needed to be voted on by both chambers in order to be become law. While a majority in the Council The final vote by the Parliament took place on 26 March 2019 and was preceded by considerable media attention due to a back out of the German-language Wikipedia. Responding to the all the requests on relatively short notice was challenging for us, but we managed to create considerable media attention for our view and also used that momentum to raise awareness on social media, especially Twitter. Apart from the public relations we also supported campaigns of our partner organisations in Austria and demonstrations in major Austrian cities.
Partnerships
Thanks to our partnerships (some of them longstanding, some new) we could use new platforms to raise awareness for free knowledge in new audiences. Like in previous years we were invited by the Elevate festival in Graz (Styria): This year we decided to focus on Wikidata, hoping to expand our group in this part of Austria. With classical charities such as Caritas and Amnesty we keep exploring ways to promote online volunteering among their stakeholders and we partnered with the Swedish Embassy and an Austrian GLAM institution in Vienna to close the gender gap online.
What are our biggest challenges?
Politics and civil society in Austria
Since end of 2017 until May this year, Austria was governed by a conservative/right-wing coalition. In this short period of time, the situation for civil society has changed for the worse. The administration basically refused to engage in structured dialogue with civil society in a range of sectors. Instead, leaders have made a number of derogatory remarks about non-governmental organisations. Funding to NGOs in many sectors has also been drastically reduced. As a result CIVICUS downgraded Austria’s civic space rating from open to narrowed, a report by the Austrian Chamber of Lawyers came to some pretty dire results, and the Civil Society Index 2019 came to the conclusion that the quality of Austrian democracy is under threat. All this makes advocacy in Austria more challenging and time consuming, additional efforts were put into establishing a solidarity network among civil society organisations, in order join forces. Opportunities for grantmaking and third party funding were also severely reduced and many of our partners are affected in a way that limits their capacities for cooperation. Currently, Austria is led by an interim government after a major scandal which led to re-elections, which will be conducted in autumn. This creates a lot of uncertainty for our planning. So far, a major shift towards an improved situation for civil society players does not seem very likely. For us this also shows, that being financially independent from such developments (due to movement funds) is important to make Wikimedia organisations resilient.
What's up next?
Advocacy"
The Copyright in the Digital Single Market Directive is now official and EU Member States will have until 7 June 2021 to transpose it into national law. WMAT will work closely with the Wikimedia FKAGEU team and national partners to make sure that we get the best possible results for free knowledge in Austria. We expect first developments in this regard starting in autumn 2019.
Together with partners from the Netpolitical Evenings, we also have some first ideas to advocate for more public open practice in Austria, especially for free licenses for public broadcasting content. Due to our capacity constraints in the second half of 2018, we needed to postpone some of our activities in this regard and due to our international commitments in the strategy process we are currently still not able to invest more resources in this endeavor.
Joint DACH event "#WikipediaVorOrt"
Wikimedia Austria, Germany, and Switzerland co-designed a common campaign for all three countries, promoting simultaneous local open house events on the same day in October in many cities across the region, where interested Wikipedia readers could meet our communities, and learn how Wikipedia & Co. work. After the success of last year's first edition of a joint campaign across countries and chapters on the German-language Wikipedia, we are planning a refined and a bit extended second edition with WMDE and WMCH in November. We hope the event will live up to last year's results in terms of attendees and awareness of our work in Austria.
| Objective by the end of 2019 |
Baselines / Earlier results |
Three-year target _ until 2019-12-31 and results _ from 2017-01-01 until 2019-06-30 |
Details |
|---|---|---|---|
| Sustainable outreach network: 5,000 individuals reached with permanent online channels (newsletter and social media, e.g. Facebook, Twitter, YouTube). | Baseline as of 2016/06/30: 2,092 Results until 2016/12/31: |
06/17: 2,514 | 12/17: 2,826 | 06/18: 3,156 | 12/18: 3,411 | 06/19: 3,751 | 12/19: 5,000 |
3,751 individuals reached:
|
| Sustainable partnerships: Gaining 50,000 EUR in-kind donations from partner organizations. | Results for 2015: 16,420 Results for 2016: |
06/17: 13,480 | 12/17: 17,800 | 06/18: 25,610 | 12/18: 35,800 | 06/19: 45,620 | 12/19: 50,000 |
Gained 45,620 EUR in-kind donations (9,820 EUR in 2019). |
Revenues received during this six-month period
[edit]Please use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan FDC grant EUR 265,000 - 154,362 154,362 299,426 Membership fees EUR 4,000 - 2,460 2,460 4,520 2,778 Donations EUR 23,000 - 19,045 19,045 25,988 21,519 In-kind donations EUR 16,000 - 9,820 9,820 18,078 11,096 CEE spring grant EUR 9,500 - 3,835 3,835 10,734 4,333 WLM International Grant EUR 32,000 - 16,750 16,750 36,157 18,926 FFG Grant Data Market Austria EUR 9,725 - - - 10,988 - Financial support for the Open Data Portal EUR 2,000 - 1,846 1,846 2,260 2,086 Erasmus+ Grant EUR 14,050 - 11,240 11,240 15,875 12,700 This grant was not yet in planning when we submitted the proposal Interests EUR - - 55 62 - 31,12
* Provide estimates in US Dollars
Spending during this six-month period
[edit]Please use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Staff expenses EUR 148,000 - 72,287 72,287 167,225 81,677 49% Operations EUR 43,000 - 17,243 17,243 48,586 19,483 40% Community Support EUR 64,500 - 27,661 27,661 72,879 31,255 43% Free Content EUR 22,000 - 10,782 10,782 24,858 12,182 49% Reach /Free Knowledge Awareness EUR 20,000 - 3,481 3,481 22,598 3,933 17% Contribution (6,000 EUR) for FKAGEU not paid yet, with that the spending would be around 49% CEE Spring EUR 9,500 - 495 495 10,734 559 5% Contest just finished, distribution of prices has just begun. WLM International EUR 32,000 5,139 5,139 36,157 5,807 16% Expenses so far mainly concern last year's grant. TOTAL EUR 339,000 - 137,088 137,088 383,037 154,896 40%
* Provide estimates in US Dollars
Compliance
[edit]Is your organization compliant with the terms outlined in the grant agreement?
[edit]As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
- No changes
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Signature
[edit]- Once complete, please sign below with the usual four tildes.
- --CDG (WMAT staff) (talk) 12:42, 5 August 2019 (UTC)
Resources
[edit]Resources to plan for measurement
[edit]- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
[edit]- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.