Grants:APG/Proposals/2017-2018 round 1/Amical Wikimedia/Progress report form

Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Metrics and results overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Grant Metrics. We understand not all Grant or grantee-defined Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

1. Next to each required metric, list the outcome/results achieved for all of your programs included in your proposal.
2. Where necessary, explain the context behind your outcome.
3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Grant Metrics.

Program 1

Community

Metric	Achieved outcome	Explanation
1. # of active editors involved	68	link program outcome details + Monthly Reports
2. # of new editors	N/A	link program outcome details + Monthly Reports
3. # of individuals involved	76	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	N/A	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	N/A	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

Program 2

Education

Metric	Achieved outcome	Explanation
1. # of active editors involved	221	link program outcome details + Monthly Reports
2. # of new editors	1155	link program outcome details + Monthly Reports
3. # of individuals involved	1515	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	757	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	2313	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

Program 3

Culture

Metric	Achieved outcome	Explanation
1. # of active editors involved	339	link program outcome details + Monthly Reports
2. # of new editors	201	link program outcome details + Monthly Reports
3. # of individuals involved	530	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	286	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	3,042	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

Program 4

Specific projects

Metric	Achieved outcome	Explanation
1. # of active editors involved	226	link program outcome details + Monthly Reports
2. # of new editors	129	link program outcome details + Monthly Reports
3. # of individuals involved	496	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	3140	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	3634	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

Program 5

Outreach and communications

Metric	Achieved outcome	Explanation
1. # of active editors involved	6	link program outcome details + Monthly Reports
2. # of new editors	N/A	link program outcome details + Monthly Reports
3. # of individuals involved	679	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	N/A	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	N/A	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

Program 6

Wikimedia Hackathon

Metric	Achieved outcome	Explanation
1. # of active editors involved	191	link program outcome details + Monthly Reports
2. # of new editors	18	link program outcome details + Monthly Reports
3. # of individuals involved	515	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	85	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	9354	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

ALL PROGRAMS

Metric	Achieved outcome	Explanation
1. # of active editors involved	1,051	link program outcome details + Monthly Reports
2. # of new editors	1,503	link program outcome details + Monthly Reports
3. # of individuals involved	3,801	link program outcome details + Monthly Reports
4. # of new images/media added to Wikimedia articles/pages	4,268	link program outcome details + Monthly Reports
5. # of articles added or improved on Wikimedia projects	18,343	link program outcome details + Monthly Reports
6. Absolute value of bytes added to or deleted from Wikimedia projects	N/A	link program outcome details + Monthly Reports

Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

• We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
• Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
• We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
• We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
• You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

All programs

Amical is getting to the end of its 2014-2018 strategy plan. We have shown that our model is viable, scalable, and doable in the long term. This year is being marked by the realisation of an international event (WMHACK) which has affected our day to day programmes and the time available by the volunteers to run other events/projects/tasks. That said, we are quite happy with the result so far. This progress report is just a follow up version of the one in 2017, because we still haven't had ANY kind of feedback from any WMF representative from our impact report 2017. This is quite disappointing because we were looking for WMFs recommendations in order to implement them where possible, specially on a key year for us like 2018. Program details and projects are linked and better explained in our monthly reports. If you look at the amount of editathons, eduwiki courses, and writing challenges that we do, it is clear that we cannot explain them all here, that's why we just include general summaries. WMHACK track is only related on how this event affected our day-to-day projects. There is another grant report ongoing only for WMHACK.

Program 1: Community

• Community program in pictures
• 
  Wikimedia Hackathon 2018 was fully organised by volunteers
• 
  Train the trainers workshops
• 
  We ran 1 to 1 several informal follow up meetings to keep community members engaged

Community program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Goal 1: Organizing first ever international event, fully organised by volunteers (explained further in this report)	[1]			✅
Goal 2: Organizing our annual meeting "Viquitrobada"	link
Goal 3: 4 internal formative seminars to empower our members	N/A
Goal 3: Microgrants	N/A		N/A	Is not working
Goal 4: Volunteer driven & follow up	Monthly reports

Program 1 evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Running a hackathon without corporate sponsorship and full run and organised by volunteers is a milestone in Amical's and WMF movement history. 1 on 1 informal follow up meetings are key to keep up in the good mood among community representatives. dot 3	Skip the volunteer "burnout effect" after a global event. Implement our learnings in our long-term projects. Keep the "tech momentum" in our volunteers' community and partners.	Volunteers got a whole new set of organising skills. WMHACK was kind of a stress test for Amical community. We passed it, but there are loads of things that we need to work on to keep improving ourselves as a community and as an affiliate.

Program 2: Education

• Education program in pictures
• 
  Students from all ages can improve Wikipedia
• 
  Students from Girona
• 
  Antropology students

Community program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Goal 1: Linking our WMHACK project with the educational sector.	N/A			✅
Goal 2: Improving our documentation for better spreading eduwiki projects (renewing portal, creating a how to video).	link			On our way!
Goal 3: Increasing our presence in secondary high schools.	link2

Education program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Number of high quality long term projects. Self-sustainable teachers running their own eduwiki projects.	Better dealing with onwiki bottlenecks at the end of semester. A small community can be semi collapsed when hundreds of new editors finish their onwiki assignments at a time. Better connecting with highschools and secondary schools. So far we only connect with the "tech team" or the "innovation team".	Reaching the mature part of our project. In secondary schools, we need to "offer" pre-formated proposals to run at their courses. They are not that familiar with the "freedom of choice" of wiki style.

Program 3: Culture

• Community program in pictures
• 
  City parternship in L'Hospitalet includes civil servants, librarians and communyties
• 
  Children Teather editathon
• 
  Catalan archives editathon

Cultural program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Goal 1: Increase community participation and motivation.
Goal 2: Increase the amount of free licensed cultural content.	link2

Cultural program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Self-sustainability of our projects. Partners lead most of them. #bibliowikis is definitely a model for other affiliates.	GLAMwiki momentum has passed away (?). Political uncertainity in Catalonia played a difficult role to keep relationships up with some institutions, which were literally "stopped" during several months (mainly due to financial restrictions and by direct orders from superiors).	Wikipedian in Residence model not that trendy anymore for wikimedians, but GLAMs keep looking for that figure. Long term strategy planning with GLAM affiliates works better than short term.

Program 4: Specific projects

• Specific projects program in pictures
• 
  Kitsch culture writing challenge
• 
  999 bios of women appearing at The Dinner Party feminist artwork
• 
  Colonialism writing challenge

Program 4 evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Participation in our diversity writing challenges was very nice! We completed the 999 women list of The Dinner Party feminist artwork and got quite good press coverage and support from non-wiki women/feminist-activists communities. We schedule writing contests to increase our content diversity and thinking on filling content gaps. It's working! Volunteers self-organising writing challenges (comic contest, 999 challenge, etc.).	Too many writing contests got a big difference at the level of participation, depending on the topic covered. Translation efforts to another languages have stopped significantly. This year's Catalan Culture challenge didn't work, in comparison with previous years. We think is due to the increase of the "offer" of several international translation writing challenges available nowadays.	Scheduling writing challenges in coincidence with ephemerides or similar works better. Planning them ahead allows to offer better targeted contests while providing sources and contacting interested partnerships (mainly libraries or related public exhibitions). Using social media to greet volunteers and sharing newly created content about the writing challenge works quite well and empowers the community. We have seen that direct engagement with the community and partnerships attracts similar new targets.

Program 5: Outreach and comms

• Outreach program in pictures
• 
  Presentations done during Mobile World Congress
• 
  Long interviews in printed magazines
• 
  Participation in some international conferences

Outreach program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Goal 1: Reactivating our own blog.	[2]			Still challenging.
Goal 2: Reaching new diverse communities in Catalan areas.				Scheduling more diverse projects is helping us to reach new audiences.

Program 5 evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
We've been invited to conferences and events not only to talk about Wikipedia, but also to debate about ontologies, epistemology and reliability. Little by little Amical is becoming a key agent in our civil and cultural life. We are reaching to explain ourselves as part of a free knowledge movement. Our partners are wikimedians and behave as our PA in their professional conferences. They "volunteer" to "sell" Wikimedia in their professional areas, better than we do. Clear increase of our Academic publishing. Catalan Wikimedians and partners have increased the number of research papers related with our work during last months.	Our blog could be better. Community is kind of disappointed with the whole Wiki 2030 strategy thing. They don't care that much when we send follow up e-mails or notifications.	Never stop a follow up, schedule them, with partners, press, community members and yourself.

Program 6: Wikimedia Hackathon

• WMHACK program in pictures
• 
  WMHACK attendees group photo gif
• 
  Prehackathon in Olot
• 
  Wikidata Open Data editathon at CCCB

WMHACK program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Goal 1: Increase the number of tech events	N/A			On our way
Goal 2: Creating an stable community of developers in Catalan Areas	N/A			On our way

Program 6 evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
✅ ✅ ✅	Organisational things and last minute decisions could have gone better. Excessive dependance on a single institutional partner (university). It has been hard to leverage volunteer enthusiastim with institutional decision making and tasks executing rythm. Scheduling volunteer resources hasn't been easy.	WMHACK was a stress test for Amical. We passed it, but there are a lot of things to talk about, rethink ourselves and add them to our daily projects. Is always nice to "test yourself". We are happy about ourselves because we could run an international event "the Amical way", but we are also aware that some of the details could have gone better. We particularly want to thank Rachel Farrand as the key person in the WMF who helped us A LOT during the whole process. Without her, it couldn't have happened.

Revenues received during this six-month period

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

• Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
Membership fees + donation	EUR	2.600,00 €		0,00 €			0,00 €	3.040,72 $	0,00 $	Membership fees are collected on July and August.
Partnerships	EUR	3.000,00 €		5.000,00 €			5.000,00 €	3.511,06 $	5.852,40 $	Including partnership executed between 2017 and 2018 and paid in 2018
Conferences and workshops	EUR	3.000,00 €		275,00 €			275,00 €	3.511,06 $	321,85 $	Staff and volunteering focused in the WMHack during the first semester
APG	EUR	62.400,00 €		36.400,00€			36.400,00 €	73.024,43 $	42.597,98 $
Own reserves and in-kind donations	EUR	4.000,00 €		4.000,00 €			4.000,00 €	4.681,38 $	4.681,38 $
TOTAL	EUR	75.000,00 €		45.675,00 €			45.675,00 €	87.787,98 $	53.462,88 $

* Provide estimates in US Dollars

Spending during this six-month period

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)

Expense	Currency	Budgeted	Q1	Q2	Q3	Q4	Cumulative	Budgeted ($US)*	Cumulative ($US)*	Percentage spent to date	Explanation of variances from plan
Program 1: Community	EUR	6.000,00 €		884,88 €			884,88 €	7.030,17 $	1.037,46 $	14,75 %
Program 2: Education	EUR	4.000,00 €		568,20 €			568,20 €	4.688,48 $	665,89 $	14,21 %
Program 3: Culture	EUR	4.000,00 €		370,51 €			370,51 €	4.688,48 $	434,03 $	9,27 %
Program 4: Special projects	EUR	4.000,00 €		869,13 €			869,13 €	4.688,48 $	1.018,08 $	21,73 %
Program 5: Outreach & Comms	EUR	2.000,00 €		1.461,96 €			1.461,96 €	2.344,24 $	1.712,66 $	73,10 %
Program 6: Wikimedia Hackathon	-	-	-	-	-	-	-	-	-	-	Check the Wikimedia Hackathon 2018 Financial Report
Operations (excludes staff and programs)	EUR	7.000,00 €		1.611,00 €			1.611,00 €	8.196,74 $	1.886,74 $	23,01 %
Staff (excludes programs and operations)	EUR	48.000,00 €		16.310,06 €			16.310,06 €	56.154,28 $	19.080,83 $	33,98 %
TOTALS	EUR	75.000,00 €		22.075,74 €			22.075,74 €	87.787,98 $	25.820,04 $	29,43%	Board and core volunteers spent most of their efforts in the WMHack 2018, therefore the expenses were lower than expected in the budget lines.

* Provide estimates in US Dollars

Compliance

Is your organization compliant with the terms outlined in the grant agreement?

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

• Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

• Yes

Signature

Once complete, please sign below with the usual four tildes.

• Barcelona (talk) 06:47, 27 July 2018 (UTC)

Resources

Resources to plan for measurement

• Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
• Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
• Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.

Resources for storytelling

• WMF storytelling series and toolkit (DRAFT)
• Online workshop on Storytelling. By Frameworks institute
  • The origin of storytelling
  • Story frames, with a focus on news-worthiness.
• Reading guide: Storytelling and Social change. By Working Narratives
  • The uses of the story.
  • Case studies.
• Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
• Building bridges using narrative techniques. By Sparknow.net
  • Differences between a report and a story
  • Question guides and exercises.
• Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
  • Developing a strategy
  • Collaboration mechanisms
  • Knowledge sharing and learning
  • Capturing and storing knowledge.