Grants:APG/Proposals/2016-2017 round 1/Amical Wikimedia/Progress report form

Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
2. Where necessary, explain the context behind your outcome.
3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Program 1

Community

Metric	Achieved outcome	Explanation
1. # of active editors involved	48	program details
2. # of new editors	122	program details
3. # of individuals involved	208	program details
4. # of new images/media added to Wikimedia articles/pages	209	program details
5. # of articles added or improved on Wikimedia projects	221	program details
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	program details

Program 2

Education and Knowledge

Metric	Achieved outcome	Explanation
1. # of active editors involved	125	program details
2. # of new editors	1,098	program details
3. # of individuals involved	1,768	program details
4. # of new images/media added to Wikimedia articles/pages	736	program details
5. # of articles added or improved on Wikimedia projects	2,758	program details
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	program details

Program 3

Core projects

Metric	Achieved outcome	Explanation
1. # of active editors involved	499	program details
2. # of new editors	359	program details
3. # of individuals involved	1,384	program details
4. # of new images/media added to Wikimedia articles/pages	1,526	program details
5. # of articles added or improved on Wikimedia projects	3,585	program details
6. Absolute value of bytes added to or deleted from Wikimedia projects	n/a	program details

Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

• We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
• Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
• We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
• We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
• You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

Program 1: Community

• Community care program in pictures
• 
  Viquitrobada 2017 venue confirmed and cost free (in kind donation)
• 
  Amical support volunteer led projects
• 
  We do follow up private 1 to 1 meetings to make sure lower voices are listened
• 
  We have a new board!

Community program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Organising Viquitrobada 2017, Catalan Wikimedians AGM	2016 edition		November 2017	Preparing 2017 edition. We have venue confirmed & booked & now are preparing programme & guest speakers. Is not Amical's AGM but community's AGM.
Following each volunteer driven activity	2016 APG impact report		100%	We've been following all volunteer proposals so far this year (e.g:Barcelona ComiCon...)

Community care program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
New board: We have renewed the board during spring 2017. Volunter led In Amical, the same people who edit, do the strategy etc. The organization is the community. The community is key. There is a connection between the wiki and the organization. It is important to know the contributing community and match their skills and interest with real life projects. Diversity: We keep putting big efforts in trying to reduce diversity gaps in cawiki. This is one of the reasons of the PESCAR project (explain further in this report)	Our community was not as active as desired regarding the Wikimedia 2030 strategy process. We tried our best to generate debate but there was almost no real interest raised among community members. Board members were interested, but it was not enough. We've learn to share and distribute the Amical way internally (speech and tasks) to gradually approach self-sufficiency. Now we need to improve how we share our model externally. People know that we do a lot of things, but we can still improve our documentation on the how and the why, the strategy behind all our programmes. On the other hand, political situation in Catalan areas could affect to our community.	If you put effort, time and resources in listening to community, community gives its best back to you. Investing in human relationships, making sure everyone feels useful, warm and welcome may be one of the key success of our model. The Amical model has gained consistency in relation to other affiliates, where there has been much more staff or people turnover an even an erratic direction. Amical has gained in depth.

Program 2: Education & Knowledge

• Education program in pictures
• 
  Musicology students editathon. 3rd year in a row
• 
  We will organize Wikimedia Hackathon 2018 in a university
• 
  Wikidata session for university researchers

Education & Knowledge program against its targets

Target	Last year (if applicable)	Progress (at end of Q2)	Projected (end of year)	Comments
Number of Classrooms collaborating with Wikipedia	2016 impact report		100%	Projects done course 2016-2017
New Mindset on knowledge sector	N/A		100%	We keep publishing papers on reference magazines. We have contacted UAB as our new main education partner. We will run Wikimedia Hackathon 2018 in a University.

Education program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
Sustainability: Our #eduwiki courses are stable. This year some of the teachers who are partnering with us have started to self manage their own wikiprojects. This is a measure of success of our partnering model, where we want our parters to be self-sustainables. Multilingual: We are active not only on Catalan language but also on Spanish and English. Hackathon: We have been formally confirmed as 2018 WMhack organisers, and we will do it with a University.	Taking the best out of organising a hackathon with a big educational partner. Another one is on how to better scale our eduwiki projects to better reach more teacher and content.	Wikidata is seen as a big thing among researches, but there are still some bridges to be done. We are good at talking with teachers, but we still need to work on reaching research departments at universities. This is one of our next goals probably for 2018.

Number of Eduwiki Classrooms x year (source)

07-08	08-09	09-10	10-11	11-12	12-13	13-14	14-15	15-16	16-17
3	1	3	4	7	13	38	46	55	46

Program 3: Core Projects

• Community suggested, other partnerships and innovation projects in pictures
• 
  New edition of #1lib1ref project was a success
• 
  PESCAR wikiproject is about historical diversity
• 
  We have started to collaborate with performing arts festivals and professional associations
• 
  We did an experimental project at a humanities writers residency
• 
  20000dones. Project to reach 20k women biographies in cawiki

Community suggested & innovation program evaluation

Successes (so far)	Challenges (so far)	Learnings (so far)
PESCAR Wikiproject: The PESCAR Project is an online writing challenge with the goal of improving knowledge about the history of humanity in Catalan Wikipedia. Throughout 2017, it improves the quantity and quality of related articles articles on topics related to this theme on Wikipedia in Catalan in a fun way. It is about improving a selection of basic articles from the 35th century BC to the end of the 20th century. PESCAR (fishing, in Catalan) is actually an acronym for Politics, Economy, Society, Culture, Arts and Religion. With the different themes of the acronym, a balanced historical coverage ensures. Thus, not only events such as battles are taken into account, but also consider aspects of everyday life and of different cultural aspects. Most areas of a specific society have a direct relationship with one of the letters of the acronym PESCAR. One important important reason is that this way of organising the challenge it allows the participation of users with varied interests, which is essential in a long-term competition. Each Wikipedian can continue contributing on those topics that he usually publishes, but from a historical perspective, participating in the global contest. You can therefore decide whether to focus on an axis, at a time or by expanding articles of all kinds. Different Wikipedian profiles can thus compete without abandoning their usual practice. Why do we do it? It will be one of our majors Long-term competition, we want to improve quality, encourage collaboration and increase diversity: The selection of articles takes into account diversity from many points of view at the same time. The fact that it is structured by periods makes articles of all periods, and not just the best known or the closest ones in time, to be created. Apart from the temporary variety, the thematic variety is introduced from the six axes, to correct possible bias. The different ways to score make each one find a way to compete. The Internet tends to give more weight to the present or to the times closer to the present. For this reason to correct this bias, it is necessary to privilege the ancient eras. Hiperactivity: We have run dozens of volunter-led writing challenges, editathons, workshops and more. We kindly ask you to check our monthly reports with the details about them, in order to keep this report at a high-level of view. New partners: We have also started new kind of collaborations as performing arts associations and festivals, in order to better cover contemporary culture. FABER: We did an experiment in a writing & humanities residency, to look ways on how wikimedians can interact with local communities. project page in English #20000dones: Basic social media campaign to reach the milestone of 20k women biographies on Catalan Wikipedia. Is working very well. (project page)	We have detected a little bit of stabilisation in some of our shorter one week online challenges. They are not a new thing any more and people are busy with other projects. They are still working very well, with good rations of content done and of volunteers engaged, but there is and small decrease if we compare with earlier periods. We need to think forward on the long term to adapt this kind of activities so they keep on engaging volunteers.	GLAM has become an entry point in our local community nodes. We have a mature community of GLAM Partners. We have moved from a phase where we actively looked for all kind of events and projects, but it is no longer our key task. They are assumed by new community members as a gateway to gain confidence and experience on the movement. Our model has been first growth and then penetration. And the metrics only evaluate it superficiality. In a immature stage number metrics are important. Once our presence is insured, we are going towards qualitative improvement, internal depth and external incidence (change mentalities). We like our Bibliowikis model: a Convinced person that sells wiki philosophy, and slowly changes the inertias of the institutions. They go wiki because they consider it important, not because a manager said or because Amical puts a temporary volunteer there.

Revenues received during this six-month period

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

• Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
Membership fees + donation	EUR	2.500,00 €		30,00 €			30,00 €	2.908,12 USD	34.71 USD	Membership fees are collected on July.
Partnerships	EUR	3.000,00 €		700,00 €			700,00 €	3.489,75 USD	814,28 USD
Conferences and workshops	EUR	3.000,00 €		170,00 €			170,00 €	3.489,75 USD	197,75 USD
APG	EUR	49.000,00 €		49.000,00 €			49.000,00 €	56.999,25 USD	56.999,25 USD
Own reserves	EUR	10.000,00 €		0,00 €			0,00 €	11.632,5 USD	0,00 USD
TOTAL	EUR	67.500,00 €		49.900,00 €			49.900,00 USD	78.519,37 USD	58.046,17 USD

* Provide estimates in US Dollars

Spending during this six-month period

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)

Expense	Currency	Budgeted	Q1	Q2	Q3	Q4	Cumulative	Budgeted ($US)*	Cumulative ($US)*	Percentage spent to date	Explanation of variances from plan
Program 1: Community	EUR	6.500,00 €		2.539,31 €			2.539,31 €	7.494,70 USD	2.937,74 USD	39,19%
Program 2: Education & Knowledge	EUR	33.500,00 €		14.404,70 €			14.404,70 €	38.626,51 USD	16.664,86 USD	43,14%
Program 3: Core projects	EUR	27.500,00 €		16.874,61 €			16.874,61 €	31.708,32 USD	19.522,32 USD	61,57%
TOTALS	EUR	67.500,00 €		33.818,62 €			33.818,62 €	77.829,53 USD	39.124,93 USD	50,27%

* Provide estimates in US Dollars

Compliance

Is your organization compliant with the terms outlined in the grant agreement?

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

• Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

• Yes

Signature

Once complete, please sign below with the usual four tildes.

• Barcelona (talk) 16:48, 28 July 2017 (UTC)

Resources

Resources to plan for measurement

• Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
• Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
• Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.

Resources for storytelling

• WMF storytelling series and toolkit (DRAFT)
• Online workshop on Storytelling. By Frameworks institute
  • The origin of storytelling
  • Story frames, with a focus on news-worthiness.
• Reading guide: Storytelling and Social change. By Working Narratives
  • The uses of the story.
  • Case studies.
• Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
• Building bridges using narrative techniques. By Sparknow.net
  • Differences between a report and a story
  • Question guides and exercises.
• Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
  • Developing a strategy
  • Collaboration mechanisms
  • Knowledge sharing and learning
  • Capturing and storing knowledge.