Grants:APG/Proposals/2013-2014 round2/Wikimédia Magyarország/Proposal form
The board of WMHU reinforced its earlier decision about not applying for an FDC grant for the 2014 calendar year (due to our positive financial situation), therefore we won't complete the form below and withdraw this draft. --Vince (talk) 21:33, 1 April 2014 (UTC)
Basic information
[edit]Overview of grant request
[edit]- 1. In order to support community review please provide a brief summary description of your organization's upcoming annual plan, including focus areas and goals.
- Wikimedia Hungary has undergone a radical evolution in 2013 turning into a professional organization. Hired its first full time employee and rented a "real" office space. Created and approved its official internal policies (in Hungarian) based on Wikimedia Foundations' policies and hosted an open discussion about its future (strategy) on huwiki, inviting (thus receiving comments) from the international Wikimedia Community as well. Upon this, a few goals were set at the year end General Assembly and some will follow in 2014. An open (for members only) discussion about the general operations and procedures of the chapter was conducted as well which resulted in some changes, the most notable being the planning operations and guidelines.
- As WMHU has built up its internal capacity, its primary target for 2014 is to increase its utilization. For this annual plan, the total amount requested is 8 000 000 HUF** ($35,465.1**) (find note in #Amount requested)
Note the FDC Framework funding guidelines on the rate of growth of year-over-year FDC allocations. These guidelines relate not to an organization's overall budget growth, but rather to movement resources (that is, what the organization received through Annual Plan Grants through the FDC process or what the organization retained via payment processing in the prior funding cycle).
Contact information
[edit]Table 1
| Organization information | Legal name of organization | Wikimédia Magyarország Egyesület |
| organization's fiscal year (mm/dd–mm/dd) | 01/01 - 12/31 | |
| 12 month timeframe* of funds currently requested (mm/dd/yy–mm/dd/yy) | 01/01/14 - 12/31/14 | |
| Contact information (primary) | Primary contact name | Andrea Tóth |
| Primary contact position in organization | Office Manager | |
| Primary contact username | Voglia | |
| Primary contact email | andrea.toth@wikimedia.hu | |
| Contact information (secondary) | Secondary contact name | Balázs Viczián |
| Secondary contact position in organization | Executive Vice-president | |
| Secondary contact username | Vince | |
| Secondary contact email | balazs.viczian@wikimedia.hu |
*Timeframe should ideally be for a 12 month period that begins after the FDC decision.
Amount requested
[edit]Table 2
Currency requested: Hungarian Forint
- Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR). Note that the FDC makes grants in local currency when possible.
Exchange rate used (currency requested to $US): 1 USD = 225,314 HUF
- Please use Oanda.com on March 1 2014 to determine the exchange rate. Please use five decimal points.
| Currency requested | US$ | |
| Total annual expenses of organization | 6,630,481 HUF | $29,391.6 |
| Amount proposed to the FDC for the coming year's annual plan | 8,000,000 HUF** | $35,465.1** |
| Amount to be raised from non-FDC sources | ~2,000,000 HUF | $8,865.6 |
| If applicable, amount of FDC funds allocated to organization last year | 14,875,000 HUF | $67,477.27 |
- 2. What is your organization's proposed rate of growth in budget since last year? Please explain your organization's rationale if your proposed budget will increase this year.
- **As Wikimédia Magyarország has been funded by the extension of the previous grant inQ1 2014, it creates and uncertainty about how much should we apply for. This is the full amount we request for 1/1/2014-12/31/2014. However if we can apply for a future timeframe only, than the request should be deducted accordingly. (For exaple if we can apply for 6 months only in 2014 than count with 50% of the proposal only)
- The overall spending of the chapter grew by 13,71% or from 5.8M to 6.6M HUF in 2013. The expected growth in 2014 is in between 5-10% what would put the total speding around 7-7,5M HUF.
- After our internal reviews, we have noticed that our cost effectiveness is excellent and we are able to fund many of our events through external donors on a much higher level than predicted/expected. (through free-to-use-venue grants, tax and other donations, reduced prices, etc.) Also WMHU's last two plans did not follow our real growth, therefore we are applying for only 40,33% of the budget we requested last year from FDC for our annual plan. In other words, 59,67% less. This difference is roughly the average level of overplanning in our last two grant proposals. Simply, we don't (actually never yet) needed that much money.
- All conversions above were made with oanda.com's 3.1.2014 rates, except the amount received from last year; it was taken from that proposal.
- Wikimedia Hungary has intentions to move return to Round1 at the end of 2014 as it fits better with our accounting.
- Wikimedia Hungary has sufficient reserves that combined with the expected incomes can keep the organization up and running on its current level without restrictions (including the expected growth) for a full calendar year.
Note the FDC Framework funding guidelines on the rate of growth of year-over-year FDC allocations. These guidelines relate not to an entity's overall budget, but rather to movement resources (that is, what the entity received through FDC allocations or grants or what the entity retained via payment processing in the prior funding cycle).
Community engagement
[edit]This section provides the FDC an overview of your organization's work with your members, with volunteers, with the communities you serve, and with Wikimedia's online projects.
- 1. How many members does your organization have, and what is the role of members (e.g., attendance at events, paying dues)?
- 61
- conducting or participating in projects proposed or funded by WMHU, participating in General Assemblies and other WMHU events, paying the annual membership fee
- 2. How many volunteers are engaged with your organization’s work? And how are volunteers engaged with your organization’s work?
- There are about 10 non-member volunteers participating in at least one our programs on various levels and capacity ranging from leading them to minor roles.
- 3. How does you know what the members of the community / communities your organization serves (including chapter members and broader online volunteers) need and want? How does this influence your strategic planning and decision-making?
- We regularly request feedbacks from our members on our mailing list about our plans and proposals. Also from the wider Wikipedia(n) audience on our general meetups, WMHU operated social networks and through huwiki itself. Amendments do happen after requesting community review.
- 4. Does your organization's program work support a particular Wikimedia project or projects, and if so, which particular project or projects does your work support?
- we support all Hungarian Wikimedia projects, having set Wikipedia as top priority
Reflection on past programs and activities
[edit]- 1. Please give at least three examples of successful programs or activities that your organization has completed, and explain why they were successful. You may also provide links to information about these programs and activities, when available.
- Wiki Loves Monuments Hungary in 2013 has generated 3161 new good/excellent quality pictures without a single forint spent by WMHU. Our generous (public) partner provided their monuments database for free for the competition under cc-by-sa 3.0. This database was reviewed by a group of about 8-10 volunteers creating Wikipedia lists as well as fixing errors both on- and offwiki, eventually creating an up-to-date list with accurate coordinates to virtually all monuments listed in the competition. Three pictures ended up in the Top15 of the international stage, the best of them receiveing the 3rd place.
- Wikicamp. This is an ongoing project of Wikimedia Hungary almost since its inception with a solid success, organizing the 5th event in 2014.
- Article maintenance competition. Another yearly activity with a visual impact on the quality of huwiki, as the 2013 competition affected (solved problems in) about 5% of all articles at the time.
- 2. What are the programs or activities that did not work for your organization in the past? What did you learn from those experiences? What changes were made after learning from these experiences?
- József Bokor memorial plaque. Mutual misunderstandings (the board and the project's proposer) and not sufficient communication (mostly from the board's side) resulted in a proposal that was declined by the board. We have improved our communications and fully shared our ideas that moved us forward to a mutually agreeable plan.
Please provide links to your organization’s planning documents and reports
[edit]Link table
Completed fiscal year Current year Upcoming year Link to current mission statement of the organization Not required. A Wikimédia Magyarország Egyesületről
bylaws (both in Hungarian)Not required. Link to annual plan, including a budget. WMHU 2012 Programme Plan WMHU 2012 Programme Plan 2014 Programme plan Links to community discussions around each annual plan. none none internal mailing list Link to annual report, including a financial report. WMHU financial report 2012 Not required. Not required. Links to relevant strategic planning documents. Please provide a link [1] General assemblies of November 30 2013 and April 26, 2014
Link table details, if necessary:
Upcoming year's annual plan: strengths, opportunities and threats
[edit]- 1. What organizational strengths enable your organization's plan (e.g., leadership, program planning and goal-setting, program expertise, experience with programs, governance structure)?
- There were no project cancellations in 2013 due to lack of capacity. Our utilization efforts worked well, more programs were conducted by our members and volunteers than in 2012 and more people were involved in our activities in total than in 2012.
- 2. What external opportunities enable your organization's plan (e.g., socio-political contexts, community engagement, ability to raise external funds)?
- Other like-minded (public, private and non-profit) organizations whom we set up a cooperation with in 2013
- excellent negotiating skills that resulted in two "100% free" (=no money spent) projects in 2013, one of them being the Wiki Loves Monuments and a lot of other projects receiving (mostly non-financial) other donations that reduced their overall costs significantly
- 3. What are the risks or threats that could prevent your organization from achieving your proposed annual plan (e.g., socio-political contexts, staff or board transitions or turnover, lack of community engagement, extraordinary circumstances, lawsuits, lack of ability to raise funds)? How will you minimize these risks and threats?
- Lack of capacity. This has been worked out in 2013 by hiring our first and only full time employee and renting a "real" office space.
- Lack of fame. Wikimedia Hungary's existence is barely known even amongst Wikipedians; currently we grow our fame through our programs as well as rebuilding our press contacts and increasing the quantity and frequecy of press releases
You may also include illustrations such as charts, graphs, and timelines when answering these questions about each of your organization's programs.
QR-projects
- 1. Please share the a) goal as well as (b) the measurable result(s) your organization hopes to achieve, including (c) when you expect the result(s) to be achieved.
- QR-projects. There are two QR-projects in their final stages, one in Miskolc Zoo and the other in the Vácrátót Botanical Garden. Both can be considered pilot projects that a) helps generating similar projects in the future b) A lot of related Wikipedia articles has been improved or has been created that are receiving improved traffic C) Both projects have their own wiki-project page with clear goals and deadlines set with success clearly defined.
- 2. How does this program address Wikimedia movement strategic priorities?
Although we understand that a program may address many priorities in different ways, please select the 1-2 strategic priorities this program best addresses. For example, "The measurable result of this program addresses the strategic priority of increasing participation, by increasing active editors contributing to Turkish Wikipedia, a Wikimedia project."
- 3. What key activities are associated with this program?
- commmunity and membership utilization
- local community support
- article creating/improvement on Wikipedia
- 4. How will your organization measure and report the results of this program?
- Both projects have their own wiki-project page with clear goals and deadlines set with success clearly defined. They are being measured by their project teams. We collect their reports.
- 5. How will what your organization learns from measuring these results direct your future program planning and decision-making?
- It will help us a lot in planning similar future cooperations.
Any additional details:
Wiki Loves Public Art
- 1. Please share the a) goal as well as (b) the measurable result(s) your organization hopes to achieve, including (c) when you expect the result(s) to be achieved.
For instance, “We plan to a) increase the number of active editors b) on Turkish Wikipedia by 15% c) by December 2014." Note that more specific results would be "Increase the number of new editors who become “active” editors on Turkish Wikipedia by 3%, and increase the number of existing editors who are active editors on Turkish Wikipedia by 10%.
- 2. How does this program address Wikimedia movement strategic priorities?
Although we understand that a program may address many priorities in different ways, please select the 1-2 strategic priorities this program best addresses. For example, "The measurable result of this program addresses the strategic priority of increasing participation, by increasing active editors contributing to Turkish Wikipedia, a Wikimedia project."
- 3. What key activities are associated with this program?
- 4. How will your organization measure and report the results of this program?
- 5. How will what your organization learns from measuring these results direct your future program planning and decision-making?
Any additional details:
Wiki Loves Monuments
- 1. Please share the a) goal as well as (b) the measurable result(s) your organization hopes to achieve, including (c) when you expect the result(s) to be achieved.
For instance, “We plan to a) increase the number of active editors b) on Turkish Wikipedia by 15% c) by December 2014." Note that more specific results would be "Increase the number of new editors who become “active” editors on Turkish Wikipedia by 3%, and increase the number of existing editors who are active editors on Turkish Wikipedia by 10%.
- 2. How does this program address Wikimedia movement strategic priorities?
Although we understand that a program may address many priorities in different ways, please select the 1-2 strategic priorities this program best addresses. For example, "The measurable result of this program addresses the strategic priority of increasing participation, by increasing active editors contributing to Turkish Wikipedia, a Wikimedia project."
- 3. What key activities are associated with this program?
- 4. How will your organization measure and report the results of this program?
- 5. How will what your organization learns from measuring these results direct your future program planning and decision-making?
Any additional details:
Program title
- 1. Please share the a) goal as well as (b) the measurable result(s) your organization hopes to achieve, including (c) when you expect the result(s) to be achieved.
For instance, “We plan to a) increase the number of active editors b) on Turkish Wikipedia by 15% c) by December 2014." Note that more specific results would be "Increase the number of new editors who become “active” editors on Turkish Wikipedia by 3%, and increase the number of existing editors who are active editors on Turkish Wikipedia by 10%.
- 2. How does this program address Wikimedia movement strategic priorities?
Although we understand that a program may address many priorities in different ways, please select the 1-2 strategic priorities this program best addresses. For example, "The measurable result of this program addresses the strategic priority of increasing participation, by increasing active editors contributing to Turkish Wikipedia, a Wikimedia project."
- 3. What key activities are associated with this program?
- 4. How will your organization measure and report the results of this program?
- 5. How will what your organization learns from measuring these results direct your future program planning and decision-making?
Any additional details:
Financials: year-to-date progress
[edit]"Year-to-date" refers to the period between the start of your organization's current fiscal year and the date your organization submits this proposal. Please provide the most recent year-to-date financials available, whenever possible.
- 1. Please identify the start date (month/year) and end date (month/year) of the 12-month period you define as "year-to-date" in this section.
Table 3
Current fiscal year planned budget Year-to-date actuals Projected final amount In currency requested In $US In currency requested In $US In currency requested In $US Revenues (from all sources) 1 2 3 4 5 6 Spending 7 8 9 10 11 12
Table 3 details, if necessary:
Financials: upcoming year's annual plan
[edit]- 1. Please link to your organization's detailed budget on this Wiki or in a publicly available spreadsheet file.
- 2. Beyond the Wikimedia movement, does your organization currently receive or expect to receive financial support from external donors?
If so, the FDC staff will request contact information and your permission to contact the donors.
- 3. How much total funding does your organization plan to spend on travel (including staff travel, board travel, other volunteer travel, travel grants, and travel reimbursements)?
- 4. Excluding these travel expenses, how much total funding does your organization plan to re-grant (as reimbursements, grants, or microgrants to individuals, groups, or organizations)?
- 5. Overall, please estimate the percentage of total staff time spent on program work, as distinct from the total staff time spent on operational work (such as administration, fundraising, governance, legal, etc.)
Revenues
[edit]Please list anticipated revenues, by source (e.g., Annual Plan Grants through the FDC process, WMF Project and Event Grants, other grants from Wikimedia organizations, grants from institutional donors, public funding, membership fees, donations, event fees or other revenue)
Table 4
Revenue source Anticipated (in currency requested) Anticipated (In $US)
1 2 3
Table 4 notes, if necessary:
(Table 5 not used)
Please include both part-time and full-time staff and long-term contractors. Current staff should include both staff that are currently hired and staff that your organization plans to hire during the current year. Please provide a link to a detailed staffing plan or organogram, if your organization has one.
Table 6
Department (e.g. Programs, Communications) Number of current staff Percentage of current staff time* Number of upcoming staff Percentage of upcoming staff time* Rationale for hiring new staff 1 2 3 4 5 6
*Please include estimates of the percentage allocation of staff members and long-term contractors. For example, for full-time staff, you would put 100% in this column. For half-time staff, you would put 50% in this column.
Table 6 notes, if necessary:
Summary of staff and long-term contractor expenses
[edit]Table 7
In currency requested In $US Percent increase Current staff expenses 1 2 Proposed increase for current staff expenses 3 4 5 Proposed increase for new staff expenses 6 7 8 Total staff expenses 9 10 11
Table 7 notes, if necessary:
Program expenses
[edit]Program expenses are the costs associated with your organization's programs. These costs do not include operating costs or staff salaries, which will be described in separate tables. For example, program costs may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs.
Table 8a
Program / initiative In currency requested In $US 1 2 3 Total program expenses (should equal the sum of the rows) 4 5
Table 8a notes, if necessary:
Operating expenses
[edit]Operating costs are the costs associated with running your organization, and include administrative expenses such as office rent and maintenance, legal services and insurance costs, fees, financial services, board costs, internal IT costs, and fundraising costs. These should not include the program-specific costs described above, or staff costs described above.
Table 8b
Operating resource In currency requested In $US 1 2 3 Total program expenses (should equal the sum of the rows) 4 5
Table 8b notes, if necessary:
Summary of total revenues and expenses
[edit]Table 9
In currency requested In $US Total cash balance as of proposal submission 1 2 Total revenues 3 4 Total spending 5 6 Net (revenues less expenses) 7 8 Operating reserves,* if applicable 9 10
*Operating reserves are liquid, unrestricted assets available for an organization to use as a cushion, and to cover the costs of operations in case of unanticipated expenses or loss of revenue. Operating reserves are not meant to be considered a solution to everyday cash flow issues; in most cases, they are meant to be held over from year to year, accumulating interest and growing based on each individual organization’s operating reserves policy.
Table 9 notes, if necessary:
Additional budget questions
[edit]Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities
[edit]Enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Foundation Project and Event Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities
Once this proposal is complete, please sign below with the usual four tildes. No changes should be made to the documents after the the deadline for proposal submission for this round passes without written permission from FDC staff. Proposals will be considered submitted once the deadline for proposal submission for this round passes, unless a proposal is withdrawn by the organization submitting the proposal.