This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary.
For each program include the following table and
Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
Where necessary, explain the context behind your outcome.
In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success
Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.
We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target
Last year (if applicable)
Progress (at end of Q2)
End of year (projected or actual)
Comments
Example
Example
Example
Example
Example
Revenues received during this period (6 month for progress report, 12 months for impact report)
Please use the exchange rate in your APG proposal.
Table 2Please report all spending in the currency of your grant unless US$ is requested.
Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source
Currency
Anticipated
Q1
Q2
Q3
Q4
Cumulative
Anticipated ($US)*
Cumulative ($US)*
Explanation of variances from plan
A
B
C
D
E
F
G
H
I
J
K
* Provide estimates in US Dollars
Spending during this period (6 month for progress report, 12 months for impact report)
Please use the exchange rate in your APG proposal.
Table 3Please report all spending in the currency of your grant unless US$ is requested.
(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.
CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.
Because we received 94% of the requested amount, we did not think it was necessary to modify our plans. Also we received a donation from a private grantmaking foundation of € 33,700 which compensated for not receiveing the full 100% of requested FDC allocation.
HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)
We started work on Wiki Loves Earth. A group of volunteers is taking the lead in organising activities and we established cooperation with the Netherlands National Parks. This group includes volunteers who were not previously active in WMNL projects.
We prepared a campaign to gather images of all war monuments in the Netherlands as a start of a wider programme of activities focussing on WW 2. The campaign was launched on April 1.
We published a call for tender for a study into the feasibility of starting an education programme. We received 7 responses and selected a small consultancy firm. This was the first time we worked via a call for tender and we found it a very good process
We found it difficult to develop GLAM activities in Q1. GLAM partners need some time to plan activities and we realised that we should involve the GLAM partners more closely in our planning process leading up to Q1. However, we have lots of activities lined up for Q2.
WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?
Wikimedia Commons, Dutch language Wikipedia
GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?
Facts and Figures
Q1
Q2
Q3
Q4
Events organised by WMNL
4
-
-
-
Community initiated activities/events supported by WMNL
9
-
-
-
Participants in all events
125
-
-
-
Volunteers involved in activities
42
-
-
-
External partners involved
7
-
-
-
New WMNL members
15
-
-
-
New editors registered
-
-
-
Content added (articles written improved, images added to Commons etc)
The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
Table 2Please report all spending in the currency of your grant unless US$ is requested.
Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source
Currency
Anticipated
Q1
Q2
Q3
Q4
Cumulative
Anticipated ($US)*
Cumulative ($US)*
Explanation of variances from plan
donations
euro
4,500
1,852
1,852
6,184
2,545
membership contributions
euro
4,500
2,763
2,763
6,184
3,797
Project funding
euro
43,068
33,070
33,070
59,190
45,449
WMF grant
euro
304,000
177,333
177,333
417,800
243,716
First installment received, second installment expected on completion of Q2 report
Total revenue
euro
356,068
215,018
215,018
489,359
295,508
After Q1, we are 60% of our anticipated revenue. Assuming that the second installment of the WMF grant will be be transferred, we are at 95%
Table 3Please report all spending in the currency of your grant unless US$ is requested.
(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense
Currency
Budgeted
Q1
Q2
Q3
Q4
Cumulative
Budgeted ($US)*
Cumulative ($US)*
Percentage spent to date
Explanation of variances from plan
I. COMMUNITY: supporting and mobilizing volunteers and editors
euro
30,050
1,590
1,590
41,299
2,185
5.29%
Major costs, such a temporary Wikipedia Liaison staff member and the annual Wikimedia Nederland Conference, are planned for Q2-4
II. Content: increase the amount of freely accessible knowledge
euro
43,100
140
140
59,234
192
0.32%
Cost generating activities for the major programmes Wiki Loves Earth and a Wikipedia awareness campaign are planned for Q2-Q4. At the moment, we are in the preparation phase for these programmes.
III. WMNL: participation, support and profile
euro
4,540
1,797
4,540
6,240
2,470
39.58%
IV. RESOURCES: Strong and diverse funding base
euro
9,300
0
0
12,781
0
0%
Budgetted costs relate mainly to advise/consultancy for fundraising. Sofar it has not been necessary to hire a consultant.
V. GLOBAL: playing a role in the international Wikimedia movement
euro
26,500
2,679
2,679
36,420
3,682
10.11%
In Q1 the amount of international travel was still low. Major costs are expected in Q2 (Wikimedia Conference) and Q3 (Wikimania)
VI. ORGANIZATION: governance and office
euro
12,500
573
573
17,179
787
4.58%
Planned costs relate to auditing and training. Neither occurred in Q1
Total program costs
euro
125,990
6,779
6,779
173,154
9,317
5.38%
As in 2013, we are seeing that programme expenditure in Q1 is low. Most of the work is preparatory, with real costs being generated later in the year. As yet, we have no reason to assume that there will be major underspending in 2014.
This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.
*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'
COMMUNITY: supporting and mobilizing volunteers and editors
Program 1 'Community' is all about fulfilling our main reason of existence as a chapter: contributing to a healthy community by supporting the volunteers active in the Wikimedia projects, and bringing in new editors and volunteers. We know that many active Wikpedians are not even aware that WMNL exists, let alone what we can do to help them. This year, we need to improve that.
We still have a long way to go, but the first signs are encouraging: we have had more requests for small grants in this quarter than in the whole of 2013. We are seeing new faces at our events and volunteers are beginning to use the WMNL office as a home base for meetings and activities.Wikidata and DBpedia meeting at Wikimedia Nederland office
Training trainers is also part of program 1. Here we are just in the preparatory phases, so there are no concrete results to report as yet.
Work on setting up a Tea House on the Nl Wikipedia is proving challenging. We are cooperating with our colleagues from WMDE and hope to benefit from their experiences in setting up a Tea House on the German Wikipedia.
What are the objectives of this program? Progress against these objectives?
Objective 1. To bring in new editors and new volunteers
quantified objective
progress
comments
75 new editors (= newly registered editors still carrying out edits six months after ‘first contact’)
no editor recruitment activities were organised in this quarter, These are planned as part of Wiki Loves Earth and the WW II project which will kick off in Q2
10 active volunteers (= individuals not previously involved in WMNL activities that have become active in 2014)
5 new volunteers became active in Q1 for Wiki Loves Earth
5 trainers trained.
-
the train trainer programme is planned for Q3
staff involved: 2; volunteers involved: 5
Activities conducted
Train - trainers.
The outline of a train-trainers programme has been developed and discussed with the Wikipedians in Residence and community members who provide trainings. We have also been in touch with WMUK about their experiences.
The Wikipedia Education Extension was installed on the Dutch language Wikipedia. This extension facilitates courses ranging from a single day to several months and gives trainers/teachers insight in the activities of students of these courses. The extension will be used for GLAM activities that involve training and might be used for projects with educational institutions.
In Q2, we will make a decision on the exact contours of the train-trainers programme.
preparation for activities under Wiki Loves Earth and WW II is described under programme 2
What worked and what did not?
As most of the activities under this objective will take place in Q2-4, there are as yet no major issues to report. We are however pleased that new volunteers are becoming active already. Although it is very early to say, we think this may indicate that theme-oriented volunteer recruitment works. (In this case, the theme is nature and wildlife)
Objective 2. To improve and strengthen contacts and interaction between WMNL and the Wikipedia community
Quantified objectives
Progress
Comments
at least 15 requests for support from the community are received by WMNL and are processed in a timely and transparent manner
3 requests for small grants received and approved (€904,10 in total)
3 requests for Hackathon scholarships received and approved
1 community member supported to take part in Strasbourg European Parliament event || Example
at least 20 active wikipedians take part regularly in (on-wiki) discussions about WMNL operations
No discussions initiated as yet. This will take place in Q2 concerning annual plan 2015
noticeable increase in community initiated contact with WMNL
2 community working group meetings held at WMNL office
Example
36 participants in 4 WikiSaturdays (23 individuals, including 6 new faces)
75 participants in New Year reception
staff involved: 4 volunteers involved: 7
Activities conducted.
Small grants
Three requests for financial support of activities were received and accepted :
€ 150 to support an edit-a-thon on art and feminism (see below)
€ 500 to support the development of a tool to improve the presentation of information generated through Wikidata
€ 254,10 for a subscription to a database to improve Wikipedia- articles
More information can be found here. The small grants programme is open to all members of the Wikimedia-community, regardless of whether or not they are WMNL members.
Support for Wikipedia writing contest
The Wikipedia community organised its annual writing contest and awarded prizes to four articles on the Dutch language Wikipedia for their outstanding quality. WMNL supported the contest by providing and distributing the prizes.
New years reception
New Years Reception at the National Library
The National Library and the National Archive hosted the Wikimedia Nederland New Years Reception 2014. Visitors could visit the current exhibition of the National Archive, get a tour through the depots of the National Library, follow a short course on editing Wikipedia or join a guided tour through The Hague. 75 people (WMNL members, donors and editors) attended the event.
Support for Wikipedia project 550 years Staten Generaal
The focus of the project is to improve information on the history of the Dutch parliament by writing articles, organising edit-marathons and meetings with experts. This project is an initiative of Wikipedians, and is supported by WMNL both financially and logistically.
Support for European Parliament in the picture
WMNL supported a member of the community to take part in a drive to make portrait photographs of Members of the European Parliament. Following the photo-drive, a project was started to provide articles on all MEP's on the Dutch language Wikipedia. This resulted in 179 new articles.
Support for Female artists on Wikipedia
A group of Wikipedians organised a writing event on female artists on February 1;Writing event on female artists in Amsterdam this event was supported financially and logistically by WMNL. The event led to an article in a national newspaper. 48 articles were started or improved by 15 participants.
Meeting of OTRS group
The group of volunteers dealing with requests and questions for NL-Wikipedia OTRS met at the WMNL office to exchange ideas and experiences. They also gave a refresher course in working with OTRS for some of the other volunteers present at the office.
DBpedia - WikiData meeting
Volunteers working on the DBPedia project met with volunteers working on Wikidata at the WMNL office to discuss cooperation and synergy between the projects.
Scholarships for Zurich Hackathon
Three volunteers applied for and received scholarships to attend the Wikimedia Hackathon in Zürich.
Wikizaterdag
Four wiki Saturdays took place. 34 people attended (22 individuals, including 7 community members who had not attended before)
What worked and what did not?
Publicising the support WMNL can provide to community members on all the forums, pages and lists which the community uses is time-consuming, but appears to be paying off. The challenge now will be to keep doing this and not assume that ‘everyone knows by now.’
Objective 3. To support activities that ensure that the NL-WP is a ‘friendly’ space that welcomes and encourages new editors
quantified objective
progress
comments
Wikipedia community indicates increased satisfaction with work atmosphere as compared to survey in 2013
the survey will be repeated in Q1 2015
80% of new editors indicate that they do not feel discouraged by negative feedback and overal atmosphere
staff involved: 1 volunteers involved: 1
Activities conducted.
Tea House
WMNL is supporting the development of a Tea House on NL Wikipedia. Development will be coordinated with the development of a Tea House on de DE Wikipedia.
What worked and what did not?
We found that copying the Tea House from EN Wikipedia to NL Wikipedia is not that simple. We are now cooperating with WMDE, who are setting up a Tea House on German Wikipedia. By following them, and eventually copying their set up, we hope to be able to set up the Nl Tea House.
CONTENT - Increase the amount of freely accessible knowledge
Programme 2 is about content: adding to and improving the knowledge accessible via the Wikimedia projects. This year, we want to expand our area of work outside of the traditional GLAM domain. We will continue working with our GLAM partner such as Rijksmuseum, National Library and National Archive, Centraal Museum, Utrecht, Institute for Vision and Sound but we also want to enter into partnership with institutions and organisations active in knowledge and datagathering. We will focus on two thematic areas: World War II and nature/wildlife. Other ambitions for this year are assessing the feasibility of starting an education programme and working with public libraries. The GLAM work was slow to get started this year but is now gathering speed. Progress on the other priorities is good. In Q2 we will begin work on preparing for a Wikipedia-awareness campaign for the general public.
What are the objectives of this program? Please include metrics.
Objective 1. To increase the amount of knowledge freely accessible through the Wikimedia projects
1a. World War II
Quantified objective
Progress
Comments
at least 2000 articles concerning World War II improved/created and/or images uploaded to Wikimedia Commons and/or documents made available via WikiSource
image upload via photo competition in preparation, will start April 1
cooperation agreements with at least three new external partners concerning World War II{!
cooperation with Nationaal Comite 4 en 5 mei(new partner)
at least one photo-competition concerning World War II monuments
photo competition prepared during Q1, will start April 1
at least three editathons concerning World War II, drawing at least 75 participants
Planned for Q2-Q4|
Progress against these objectives (include metrics and # of volunteers/staff involved)?
agreement on cooperation with Nationaal Comité 4 en 5 mei (also with existing partners National Archives/National Library, Institute for Vision and Sound via Wikipedians in Residence)
Staff involved: 1. Volunteers involved: 4
(activity itself will only kick off in earnest in Q2, with activities planned for Q2,3, and 4. We will report progress in terms of content then. Spoiler: on April 25, already 1500 images had been uploaded to Commons via the campaign template)Two war monuments, commemorating the 1940 bombing and fire of Rotterdam. Image uploaded during photo-drive
Activities conducted.
WWII
This year, improving and adding to content on the Wikimedia projects related to World War II is a priority for WMNL. As a first step a group of volunteers is organising a photo-drive to obtain images of all war monuments in the Netherlands. WMNL is cooperating with the Nationaal Comité 4 en 5 mei (the official organisation in charge of remembrance). The photo-drive will kick off April 1.
What worked and what did not?
The photo-drive (based on the WikiLovesMonuments format) was relatively easy to organise, worked well and was a good test-case for cooperation with the Nationaal Comité who provided the necessary list of monuments, and prizes that will be divided by lottery among the participants (In view of the sensitive nature of war monuments, we did want to make it a real competition. Our next step will be to encourage people to add content to Wikipedia and Wikisource concerning the events the monuments refer to.
1b. Wiki Loves Earth
Quantified objectives
Progress
Comments
establish a working group of at least 10 volunteers/editors around Wiki Loves Earth
5 volunteers became active
we will continue with nature and wildlife as a priority theme and will continue to stimulate active involvement
establish cooperation with at least 2 new external partners concerning Wiki Loves Earth
cooperation with National Parks and Naturalis (museum of natural history)
organise the NL Wiki Loves Earth competition
on track, ready for kick off May 1
at least 5000 nature related images uploaded to Wikimedia Commons and 100 articles improved/created during the Wiki Loves Earth competition
campaign will start May 1. We are also negotiating image donations with Institute for Vision and Sound
Staff involved: 2. Volunteers involved: 5.
Activities conducted.
WMNL is organising a Wiki Loves Earth competition in the Netherlands . A group of volunteers is taking the lead in organising a series of activities in May. This will be done in cooperation with the Dutch National parks. These events include workshops on uploading images and sounds, writing events and photo-safaris. The Instituut voor Beeld en Geluid (institute for vision and sound) and the natural history museum Naturalis have indicated they want to cooperate in a later phase of this project to improve content of the Wikimedia projects on issues related to nature, wildlife and biodiversity.
What worked and what did not?
external partners keen to cooperate
external funding generated (already in 2013)
interest among community of editors/community of volunteers to take part, however only a limited number of those interested became active
as we are only in the preparation phase it is not yet possible to draw conclusions about what worked or not in terms of content/new editors
1c. Education
Quantified objectives
Progress
Comments
decision made whether or not it will be feasible for WMNL to develop a programme in the field of education
scope of feasibility study determined in consultation with community,call for tender drafted and published, responses evaluated, consultant selected
on track
Staff involved: 1 Volunteers involved: 10.
Activities conducted.
Education Program.
A kick-off meeting for an education program was held on the 1st of February for community members, staff and board.Wikisaturday Wikimedia Nederland Education Program Extension As a result, WMNL developed and has put out a call for tender for proposals to investigate the feasibility and potential of cooperation with educational institutions in the Netherlands. We received 7 responses and selected a small consultancy with a good track record in the education field. As a first step, they will interview key stakeholders. A meeting with the community is planned on May 24. More information, including the proposal of the 'winning' consultants can be found on the projectpage
What worked and what did not?
Initially we thought about hiring a temporary staff member to carry out the feasibility study. On reflection, we felt that hiring a consultancy firm would be better, as they can provide a wider range of skills than a single individual. Also we expected a wider range of good quality candidates to choose from. We are happy with our decision.
we found that it is important to invest time and effort to explain the peculiarities of the Wikimedia environment to external consultants
1d. Second thematic priority
When we developed our 2014 plan last year, we were considering adding another thematic area next to World War II. While working on Wiki Loves Earth, we realised that there was a huge potential for content donation, content improvement, and editor/volunteer recruitment in this area. We decided to continue working on this area after the Wiki Loves Earth campaign in May. Thus we avoid fragmentation of the workprogramme and generate maximum ‘profit’ from the time and energy invested in setting up a volunteer group and external partnerships for Wiki Loves Earth.
1e. Existing GLAM partnerships and Wikipedians in Residence
Quantified objectives
Progress
Comments
organise at least one event with each of the Wikipedians in Residence and/or the existing GLAM partners: in total 15 events
no GLAM event took place in Q1
see below for detailed explanation
tools for organising and monitoring events developed
Staff involved:1. Volunteers involved: 3
Activities conducted.
GLAM activities.
We visited several GLAM partners to discuss activities in 2014. Plans are being worked out with Teylers Museum, Amsterdam Museum, Rijksmuseum, Museum Catharijneconvent, Universiteitsmuseum Utrecht and Centraal Museum. The activities in preparation are tuned to the workflow of GLAMs: a content donation when a new exhibition opens, followed by an edit-a-thon or Wikipedia course at the GLAM to write articles and put the donated content to use.
Wikipedians in Residence.
There are currently 6 Wikipedians in Residence (WiR) in the Netherlands. WMNL is providing a coordinating platform between these individuals and their host organisations. We organise and host monthly meetings with the WiR’s. The notes of these meetings are public. A first meeting between the managers of WiR’s has also taken place. The WiR's and their host organisations have decided on maps and cartography a focus for joint activities. Where possible, they will also contribute to the thematic priorities of WMNL (WW II and nature/wildlife). The table below gives some insight of the activities of the WiR's, not all data was available while writing this report.
WiR
Trainings
Events
Participants
Content uploaded
Articles edited (including new)
Comments
National institute for Sound and Images
2
1
45
0
0
Mass upload in preparation.
National Archive and National Library of the Netherlands
3
1
90
600
20
New uploads expected in Q2.
WSWB
9
1
77
285
222
New uploads expected in Q2, Q3 and Q4.
Expeditions project
2
0
20
0
0
Mass upload in preparation, trainings are for students that will edit later in the project.
WMNL has developed several tools that support the organisation of GLAM events. These tools are:
- instructions for setting up an event including checklists
- registration forms
- surveys (at the event and after the event)
- templates for project pages
- templates and guidelines for communication about the event (press release, social media)
These tools have been used several times by volunteers and are continuously being improved based on their feedback. Apart from these tools we’ve installed the Education program extension to support events.
What worked and what did not?
We started too late with visiting the GLAMs to discuss plans for 2014. As a result there were no GLAM events apart from the events that WiRs initiated. There were several other obstacles that prevented us organising events with GLAMs:
- Slow processes within GLAMs: decisions about events can take a long time, especially with GLAMs that are more bureaucratic and where several departments and people are involved in organising events.
- Year planning: some GLAMs have a year plan that is being made months before.This means that a lot of events are already in their planning and that there is hardly any room for new events.
- E-strategies: some GLAMs are working on their e-strategy and have halted new initiatives untill their e-strategie has been set.
Some good came out of the delay of events:
- The new tools became available: organising an event costs less time because more tools and templates became available
- Adapting to existing processes of GLAMs: the talks with GLAMs have given insight in their processes and opportunities to adapt our objectives to their organisations. One example is the development of several content donation strategies that have inspired GLAMs to choose/develop one that fits their e-strategy.
1f. Public libraries
Quantified objectives
Progress
Comments
establish partnership with at least 2 public libraries
One partnership established with Amersfoort library
We are already discussing cooperation with a 2nd library
organise at least 2 events with each of these libraries
First event planned for Q2
Staff involved: 1; Volunteers involved: 1
Activities conducted.
Monthly Wikipedia courses in library Amersfoort’’’
Preparations have been made for monthly Wikipedia events in the library of Amersfoort, consisting of editor training and follow up events. The programme will be run by a local volunteer. This approach is a pilot to look for ways to raise retention after training, and will run from May until October 2014 (6 events in total).
Meetings with other libraries planned’’’
Meetings with other libraries have been planned. These are the library of Vlissingen (which has been involved in Wiki Loves Libraries in the beginning of the project) and a continuation of the meetings with the BiSC, the library organisation for the province of Utrecht. these meetings will take place in Q2.
What worked and what did not?
Too early to say as the activities will only really start in Q2.
Objective 2. To increase awareness of Wikipedia as a reliable encyclopedia and a volunteer-driven project
! Quantified objectives
Progress
Comments
noticeable improvement in appreciation and understanding of Wikipedia by general public compared to 2013 survey results
activity not yet started
survey will be repeated in Q1 2015
noticeable increase in requests for information from the general public to Wikimedia Nl
5% increase in donations from Netherlands
5% increase in new editors
10 % increase in membership WMNL
3% increase in Q1
Example
Activities conducted.
* Media.
On Wikipedia's birthday (January 15) WMNL chairman Ziko van Dijk was interviewed on Radio Rijnmond. WMNL executive director Sandra Rientjes was interviewed in the BNR radio-programme Digitaal.
The announcement of Wiki Loves Earth got coverage in a national newspaper and on national radio.
The "Female artist" event resulted in an article in a national newspaper.
A full overview of media coverage can be found here.
What worked and what did not?
In Q1 we did no develop specific activities under this objective. Real work will start in Q2 when we start preparing for a Wikipedia awareness campaign to take place in Q4.
€52.000 funding from external (i.e. non-movement) sources
€ 38,315 received
€33,700 in support of GLAM work, €1,852 in donations, €2,763 membership contributions
80% of 2013 individual donors donate again in 2014
we received 59 individual donations
analysis of donors will happen later this year
Staff involved: 2. Volunteers involved: 2.
Activities conducted.
developed and submitted a proposal for funding to a grant making foundation
What worked and what did not?
We submitted a proposal to a private grant making foundation for work with public libraries (with a possible focus on Dutch literature and writers) and a pilot project to provide access to relevant Wikipedia articles via image recognition of objects in a museum collection. The proposal was successful.
GLOBAL: playing a role in international Wikimedia movement
What are the objectives of this program? Please include metrics.
To play an active and constructive role in the global Wikimedia movement
Quantified objectives
Progress
Comments
budget for international travel by members of NL community of €15.000 to be made available
3 scholarships granted for participation in the Zurich Hackathon
at least 5 members of NL community attend Wikimania, funded by WMNL, of which 2 members have not previously attended
at least 4 presentations given by members of NL community at Wikimania
4 proposals submitted by members of NL community
at least 4 members of NL community attend Wikimedia Conference
4 members of NL community were present, 3 as delegation of WMNL
at least 2 presentations given by members of Nl Community at Wikimedia Conference
no presentations given, but member of NL community active in programme committee
Staff involved: 2. Volunteers involved: 2
Activities conducted.
Meeting of executive directors
WMNL director Sandra Rientjes attended a meeting of Executive Directors of Wikimedia Chapters in Berlin on February 3 and 4. Focus of the meeting was on sharing experiences in programme development, FDC process, management and governance.
Ad Huikeshoven (Boardmember) was active as a member of the programme committee for the Conference.
Board Governance Training Workhop London
Om March 1 and 2, WMUK organised a training workshop for Board members of Wikimedia affiliates. WMNL Board member Frans Grijzenhout took part in the training. Executive director Sandra Rientjes was involved as a facilitator.
What worked and what did not?
response to our announcement of scholarships for the Zurich Hackathon and the (later cancelled) GLAMWiki event in Mexico was low. We are reconsidering how best to advertise scholarships .
reporting obligations towards the WMNL membership and the FDC placed a heavy burden on staff and board in Q1, and to a certain extent conflicted with the need to ensure a successful kick-off of the 2014 workplan.
2. The Board fully and effectively meets its obligations concerning good governance
Quantified objectives
Review changes needed to facilitate that Board Members' term of office is prolonged beyond one year, and propose these changes to Membership
Actively seek out individuals with skills that would complement the Board
Progress against these objectives (include metrics and # of volunteers/staff involved)?
four new Board members elected, 3 members reelected New Board of WMNL
draft job descriptions and competence profiles for Board members drawn up and discussed
Staff involved: 1. Volunteers involved: 7.
Activities conducted.
The Board met three times, twice ‘live’ and once on Skype
Secretary Frans Grijzenhout with external professional support developed draft job descriptions and competence profiles for all Board members.
General Assembly and Board elections
On March 29, there was a WMNL General Assembly, which included Board Elections. Chair Ziko van Dijk and Treasurer Paul Becherer stepped down. Frans Grijzenhout, Ad Huikeshoven en Jan Anton Brouwer were re-elected. They were joined on the Board by André Engels, Ronn Boef, Marlon The and Justus de Bruijn. WMNL General Assembly
What worked and what did not?
Finding suitable candidates for the Board proved to be a challenge, with especially the position of treasurer hard to fill. However, we did succeed in drawing in active members of the editing community, thus strengthening our ties with the Wikipedia community
A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.
What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?
New partnerships
We developed partnerships with organisations outside the GLAM domain, e.g. with the national parks and the national committee for World War II remembrance. Our aim is to access new areas of content that could be made accessible via the Wikimedia projects, and to come into contact with new groups of people who might become active as editor or volunteer. We will only know whether we are going to succeed in those aims once the joint activities really kick off. The relative ease with which we can enter into new partnerships proves how much appeal Wikipedia has.
More request for small grants
Last year we received only one request for a small grant from the community, this year we have already received 4. As supporting the editing community is one of our main aims, we are very happy that more editors are beginning to discover WMNL and make use of the services we can provide. The challenge will be to keep advertising our small grants programme.
What were your major setbacks in the past quarter (e.g., programs that were not successful)?
As the year has only just started, it it too early to say that an entire programme was unsuccessful. We experienced some delay in developing activities with GLAM partners (this is explained in more detail below) but we think that this will not affect the success of this work overall.
What factors (organizational, environmental) enabled your success?
Office/team by now established, reducing the amount of time spent on developing procedures, processes, finding out how things work etc.
New enthousiastic volunteers coming on board
Additional funding through donation
What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?
As already mentioned under programme 2, we encountered some setbacks in organising events with our GLAM-partners in Q1. The planning processes within the GLAM partners mean that they require a few months to get things organised and approved. We would have liked to already have some content donations and events to report on. The GLAM programme is now gathering speed, and we foresee that we will make up for lost time in Q2.
We found that we posed ourselves a very tight deadline by wanting to have our annual report and accounts finished and audited by March 31. This meant that the process of preparing the relevant documentation and auditors check had to be finalised by March 1 so that our Membership could review the documents before the General Assembly. Combined with the obligation to submit an impact report to the FDC (also by March 31) there was very little time for Treasurer, Secretary and ED to do focus on anything else. This meant that the preparation of certain activities such as setting up the staff position of a wikipedia liaison officer and preparation for a Wikipedia awareness campaign were delayed.
What changes might you make in executing your initiatives into the next quarter?
The next quarter(s) we will pay specific attention to activities in programme 1 (community), such as Tea House and training trainers. After the initial hurdle of agreeing on activities with the GLAM-partners, activities under programme 2 are rapidly lining up. It could easily happen that too much time and effort is spent on programme 2.
We want to try out some new approaches to editor recruitment. We know that one-off editor training and editathons have little impact on editor recruitment. We want to see offer training to existing volunteer groups active around our priority themes World War II and Nature/Wildlife. We want to experiment with connecting them to experienced editors already active around these topics who could act as mentors and guides. Also we want to set up follow-up activities.
Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).
As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
We did not deviate from our original proposal.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
Yes
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
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