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Grants:APG/Proposals/2013-2014 round1/Wikimedia Österreich/Progress report form/Q2

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimedia Österreich
Entity's fiscal year (mm/dd–mm/dd) 01/01–12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14–12/31/14
Contact information (primary) Primary contact name Claudia Garad
Primary contact position in entity Executive Director
Primary contact username Claudia.Garad
Primary contact email claudia.garad@wikimedia.at
Contact information (secondary) Secondary contact name Kurt Kulac
Secondary contact position in entity President
Secondary contact username Kulac
Secondary contact email kulac@wikimedia.at


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • No changes since the last quarter.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Wiki Loves Earth (WLE): WMAT could draw on its history and experience of conducting successful photography contests when launching the first WLE contest in Austria in May. The outcome regarding the number of uploaded files and new contributors exceeded our expectations (please find the detailed numbers in the respective programs below): WLE generated the highest percentage of new users in a photography contest so far (over 70%) and enough pictures to reach our annual goal regarding uploaded files after only five months.
  • WMAT General Assembly 2014: After a successful and constructive term of office, all WMAT representatives were available for re-election and were confirmed in office by our members. This confirms the course WMAT has taken during the last two years and enables us to continue our strategic and programmatic work in a consistent fashion.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • German-language Wikipedia
  • Wikimedia Commons
  • German-language Wiktionary
  • German-language Wikiversity

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • In 76 % of the WMAT activities mentioned in this report volunteers were directly involved (average number of volunteers for 100% of the WMAT activities: 4).
  • In 71 % of the WMAT activities mentioned in this report staff members were directly involved (average number of staff members for 100% of the WMAT activities: 1).
  • New user accounts in the context of WMAT activities: 185.
  • New WMAT members: 5.
  • New Wikimedians involved in WMAT activities: 1.
  • Persons reached in presentations / workshops: ~160 (Non-Wikimedians).
  • External partners involved: 11.
  • 19,024 media files were uploaded to Wikimedia Commons connected to WMAT activities.

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used:

  • 1 Euro : 1.35 US$

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees EUR 2,500.00 20.00 400.00 420.00 3,375.00 567.00 Dunning letters pending.
Donations EUR 35,000.00 2,184.00 2,248.00 4,432.00 47,250.00 5,983.20 Fundraiser in Q4.
WMF / FDC EUR 204,000.00 119,000.00 - 119,000.00 275,400.00 160,000.00 Expected for Q3.
Interests EUR - 103.00 29.00 132.00 - 178.20
netidee grant EUR 25,000.00 - - - 33,750.00 - Expected for Q3.

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses (including on-costs, labour taxes, etc.) EUR 126,900.00 23,150.55 17,207.45 40,358.00 171,315.00 54,483.30 31,8
Administration EUR 23,260.00 4,706.00 6,527.00 11,233.00 31,401 15,164.55 48,29
Community support EUR 60,000.00 3,365.00 9,114.00 12,479.00 81,000.00 16,846,65 20,8 Bulk of projects will only take place in Q3-Q4.
Free content generation EUR 52,000.00 8,818.00 8,440.00 17,258.00 70,200.00 23,298.30 33,19 Outstanding bills for two major projects.
Reach / Free knowledge Awareness EUR 29,300.00 4,466.00 124.00 4,590.00 39,555.00 6,196.50 15,66 Campaign to adress new partners and members planned for Q4.
Organisational development EUR 11,100.00 2,641.00 1,319.00 3,960.00 14,985.00 5,346.00 35,7
TOTAL EUR 302,560.00 47,146.55 42,731.45 89,878.00 408,456.00 121,335.30 29,7

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1

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Community support
What are the objectives of this program? Please include metrics.
  • Support existing community with resources and know-how
    • Goal: Support or organize at least 5 community events (a)
    • Goal: At least 5 Minigrants for new projects initiated by the community (b)
    • Goal: Conclude 100 % of community requests (concerning support, expertise, resources) and give transparent and timely rationale in case their requests can not be fulfilled to the extent they requested (c)
    • Goal: Engage 10 Wikimedians in our activities who have formerly not or very rarely been active WMAT volunteers[1. 1] (d)
    • Goal: Retain our existing community of active volunteers (e)
    • Goal: Improve the spirit of collaboration and building trust (no baseline to measure against yet) (f)
  • Attract new volunteers
    • Goal: 50 new contributors to Wikimedia projects (g)
    • Goal: Collaboration with like-minded organizations and communities in 5 projects (h)
    • Goal: Pioneer project to establish an expert network for 1 subject area, consisting of at least 3 people (i)
  • Foster (international) exchange and integration of the Austrian Community into the broader movement
    • Goal: Participation in 2 international Wikimedia projects (e.g. WLM), with at least 5 active volunteers[1. 1] involved each time (j)
    • Goal: 5 presentations on our activites at international events (k)
    • Goal: 10 community members as scholarship holders for international events (20 % of which are new scholarshipholders) (l)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a
b
c accomplished for Q2
d
e accomplished for Q2
f accomplished for Q2
g
h
i
j
k
l

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
TFM Edit-a-thon
  • Community events:
Supporting the TFM Edit-a-thon at the Institute for Theater, Film and Media Studies (TFM) of the University of Vienna. - WMAT staff involved: 1, active volunteers involved: 3 - WMAT support: learning materials, promotion materials, introductory lecture, support for the editing activity.
→ April Report#TFM Edit-a-thon
The WikiDienstag ("WikiTuesday") is a new regular event which takes place at WMAT’s office every Tuesday evening. It focusses on content development and started with three events in June. – Active volunteers involved: 7–8 each time; WMAT staff involved: 1. – WMAT support: location, infrastructure (WLAN, video projector, WMAT library etc.), basic snacks and drinks; coordination and promotion.
→ June Report#WikiDienstag
Community IdeaLab: WMAT invited their members and friends to the first Community IdeaLab (“Ideenwerkstatt“) in Vienna. The volunteers presented 4 new ideas: an advisory Tech Committee for WMAT, a QRpedia project for the buildings on the famous historical main square of Sitzendorf an der Schmida (de:Hauptplatz Sitzendorf an der Schmida), a writing contest on the occasion of Wiki Loves Monuments 2014 with prizes sponsored by WMAT and an extended working group for WMAT's education projects. All ideas were discussed and transferred into WMAT's short-term and mid-term planning. The community embraced the idea of this new format and it was agreed that it should be conducted on a regular basis (approx. twice a year) in order to incorporate community ideas into WMAT projects and programs. - Active volunteers involved: 10, WMAT board involved: 4, WMAT staff involved: 2 - WMAT support: organization, promotion, (website, members wiki, newsletter, social media), presentation, documentation, catering.
→‎ Project page on members wiki (in German)
Progress bar a: > 100 % (goal: 5, achieved: 6) = Q1 20 % (achieved: 1) + Q2 100 % (achieved: 5).
  • Minigrants for new projects initiated by the community:
Travel grant for an active volunteer for the Klagenfurt GloCha Conference 2014 on Sustainable Development, Innovation and Youth (see Program 3 Reach / Free knowledge awareness).
Travel grant for an active volunteer for a photography tour to the Gesäuse National Park (see Program 2 Free content generation).
Progress bar b: 60 % (goal: 5, achieved: 4) = Q1 20 % (achieved: 1) + Q2 40 % (achieved: 2).
  • At the Community IdeaLab (see above): engaging 1 Wikimedian in our activities who has formerly not been an active WMAT volunteer (the one who proposed a writing contest on the occasion of WLM 2014).
Progress bar d: 60 % (goal: 10, achieved: 6) = Q1 50 % (achieved: 5) + Q2 10 % (achieved: 1).
  • At least 180 new users (72.87 % of all participants) registered on Wikimedia Commons for Wiki Loves Earth in Austria in May 2014 (8 hide their registration date). 5 new user accounts were created during the TFM Edit-a-thon at the Institute for Theater, Film and Media Studies (TFM) of the University of Vienna.
Progress bar g: > 100 % (goal: 50, achieved: 185) = Q1 0 % (achieved: 0) + Q2 > 100 % (achieved: 185).
  • Collaboration with the Federal Environment Office for Wiki Loves Earth in Austria, e.g. concerning the exchange of data on natural monuments.
Progress bar h: 80 % (goal: 5, achieved: 4) = Q1 60 % (achieved: 3) + Q2 20 % (achieved: 1).
  • Presentations on our activites at an international event, the Klagenfurt GloCha Conference 2014 on Sustainable Development, Innovation and Youth (see Program 3 Reach / Free knowledge awareness).
Progress bar k: 60 % (goal: 5, achieved: 3) = Q1 40 % (achieved: 2) + Q2 20 % (achieved: 1).
Progress bar l: 100 % (goal: 10, achieved: 10) = Q1 90 % (achieved: 9) + Q2 10 % (achieved: 1).
A quality image of Life Ball 2014, supported by WMAT with equipment and accreditation
  • 19 equipment rentals to 13 different volunteers.
  • Organizing 13 event accreditations for volunteers (9 successful, 4 not successful).
  • Wiktionary Conference: The 2nd conference of the German-language Wiktionary took place in Berlin. 2 of the 10 participants were Austrians. WMAT had not been involved in Wiktionary activities before. Beginning with travel and book grants, there are hopes to support this small but stable Wikipedia sister project also in the future. - Active volunteers involved: 2. - WMAT support: 2 travel grants.
→ Report in members wiki (in German)
→ Conference log (in German)
→ Images on Wikimedia Commons
  • WMAT Library: There is a bookshelf in the WMAT office which contains more than 20 books on Austrian topics. They were returned by book grantees or were donations to WMAT. In June, these books were inventoried and made available for volunteers: they can be used on-site, e.g. during the "WikiDienstag" (see above). - WMAT staff involved: 1.
→ WMAT Library in the German-language Wikipedia
  • Wiki-Dialog Coaching Day: To prepare the first Wiki-Dialog initiated by an Austrian volunteer a coaching day was held in WMDE’s office in Berlin. – Active volunteers involved: 2, WMAT staff involved: 1, WMDE staff involved: 2, external expert involved: 1. – WMAT support: travel grant, coaching, documentation.
→ May Report#Wiki-Dialog Coaching Day
  • Inter-chapter community support: WMAT's community manager, WMCH's community liaison for the German-speaking community and members of WMDE's "Team Communitys" started regular video calls in order to better coordinate their community support activities and to share insights and learnings.
What worked and what did not?
  • WMAT was especially successful in attracting new participants and thereby Wikimedia Commons contributors in the wake of WLE. This is mainly the result of the outreach activities to multipliers in the field of environmental protection and nature conservancy (mainly by mailings). For instance, WLE was featured on the homepage of the Austrian Alpinist Association with 470.000 members. In addition, WMAT could profit from the network that was build in the context of other projects, such as the Open Data Portal project which was a door opener for the Federal Environment Ministry.
  • The WikiTuesday is still a quite new concept for us, but even after the first few weeks there are some valuable learnings for us: The first events have shown that a WikiTuesday is much more productive and useful for the participants when it is facilitated by a volunteer and when there is a clear topic and/or project that is discussed. Informal group editing events on the other hand rather turned into cracker-barrel meet-ups with unfocused discussions and no real editing, so there was no genuine added value compared to the monthly community meet-ups in pubs that already take place on a regular basis in Vienna.

Any additional details:

  • Progress bars unchanged since Q1/2014: i, j.
  • Note:
  1. ↑ a b We see as active volunteers those persons who not only contribute in a project but also are involved in planning and conducting it.


Program 2

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Free content generation
What are the objectives of this program? Please include metrics.
  • Generating free content of good quality
    • Goal: Generating 10.000 photographs in the context of our projects (a1) and increase the number of decorated (valuable, quality, featured) images by 500 (a2)
    • Goal: 5 new book grants (by 5 different people) (b1) that result in at least 100 articles (new or revised) (b2)
    • Goal: 5 good or featured articles (resulting directly from WMAT activities) (c)
    • Goal: Editing events with at least 10 participants (d1) altogether resulting in at least 50 articles (resulting directly from WMAT activities) (d2)
  • Liberating content
    • Goal: At least 2 projects for content liberation with GLAM partners (e)
    • Goal: Access to at least 15 open data sets (f)
    • Goal: Organizing of or taking part in 2 events to adress new GLAM partners (e.g. fairs, giving presentations …) (g)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a1
a2
b1
b2
c
d1
d2
e
f
g

Note: see below for detailed metrics and # of volunteers/staff involved.

An Austrian volunteer (note the WMAT cap) as Wikipedian in Seifhennersdorf
Activities conducted.
  • 12,597 new files categorized as “Supported by Wikimedia Österreich“ were uploaded to Wikimedia Commons by 58 individual users. 1,099 (8.7 %) of the these files are used in at least one Wikimedia project.
  • One of the larger photography projects supported by WMAT was "Wikipedians in Seifhennersdorf", the first Wikimedian Meetup in the three border region of Germany, the Czech Republic and Poland. It included photography tours with Upper Lusatian houses ("Umgebindehäuser") as main subjects. These tours resulted in more than 2500 images uploaded on Wikimedia Commons. The project was supported by WMAT, WMCZ, WMDE and WMPL. - Active volunteers involved: approx. 30. - WMAT support: equipment.
→ Project page of Wikipedians in Seifhennersdorf on Wikimedia Commons
  • A smaller project was a photography tour to the remote Gesäuse National Park within the context of Wiki Loves Earth. The tour resulted in 120 images uploaded to Wikimedia Commons. – Active volunteers involved: 1. – WMAT support: travel grant.
  • Wiki Loves Earth: In addition to the 12,597 new files categorized as “Supported by Wikimedia Österreich“, another 6,534 images were uploaded to Wikimedia Commons for Wiki Loves Earth in Austria, 6,427 of them not directly labelled as “Supported by Wikimedia Österreich“ – this makes 19,024 new files only from April to June. - Active volunteers involved: 5, WMAT staff involved: 2 (+1 contractor) - WMAT support: website, information material, contact management with 7 partner organizations, awards (vouchers), mailing, serving the jury.
→ Images on Wikimedia Commons
Progress bar a1: > 100 % (goal: 10,000, achieved: 25,613) = Q1 66 % (achieved: 6,589) + Q2 > 100 % (achieved: 19,024).
  • Images supported by WMAT and decorated in Q2/2014: 1 image is acknowledged as featured picture by the Commons community, 218 images as quality images by the Commons community, 1 image as valued image by the Commons community, 3 images as featured pictures on the German language Wikipedia, 1 image as featured picture on the Persian language Wikipedia and 1 image as featured picture on the Slovenian language Wikipedia.[2. 1]
Progress bar a2: 67 % (goal: 500, achieved: 337) = Q1 22 % (achieved: 112) + Q2 45 % (achieved: 225).
  • 4 new book grants, including 1 for the German language Wiktionary. The 5 book grants of Q1/2014 and Q2/2014 for 4 different people have resulted in 20 new or revised articles so far.
Progress bar b1: 80 % (goal: 5, achieved: 4) = Q1 + Q2.
Progress bar b2: 20 % (goal: 100, achieved: 20) = Q1 1 % (achieved: 1) + Q2 19 % (achieved: 19).
  • There were 11 participants at the TFM Edit-a-thon at the Institute for Theater, Film and Media Studies (TFM) of the University of Vienna. 4 pages were created in the main namespace during the event. - WMAT staff involved: 1, active volunteers involved: 3 - WMAT support: learning materials, promotion materials, introductory lecture, support for the editing activity.
→ April Report#TFM Edit-a-thon
Progress bar d1: 50 % (goal: 2, achieved: 1) = Q1 0 % (achieved: 0) + Q2 50 % (achieved: 50).
Progress bar d2: 8 % (goal: 50, achieved: 4) = Q1 0 % (achieved: 0) + Q2 8 % (achieved: 4).
Long Night of Research
  • Long Night of Research: A nation-wide event with 1,789 event stations at 234 locations and 136,500 visitors. Austrian research institutions presented their work. Together with the Austrian Academy of Science, WMAT hosted a lecture and panel discussion on the collaboration of humanities and Wikimedia projects. - Active volunteers involved: 1. - WMAT staff involved: 1 - WMAT support: promotion (website, members wiki, newsletter, social media).
→‎ Report on members wiki (in German)
→‎ Images on Wikimedia Commons
Progress bar g: 100 % (goal: 2, achieved: 2) = Q1 50 % (achieved: 1) + Q2 50 % (achieved: 1).
  • Writing workshop on legal issues, resulting in 1 new article and 1 revised article so far. - Active volunteers involved: 1 - WMAT support: negotiating a reduced participation fee, grant for most of it.
→ June Report#Writing workshop on legal issues
  • Writing contest for the QR code project in the Botanical Garden in Graz: 15 new articles about plants were created. - WMAT board involved: 1, WMAT staff involved: 1. - WMAT support: coordination, prize sponsoring.
→ June Report#QR code project in the Botanical Garden in Graz
What worked and what did not?
  • We managed to reach our goal regarding uploaded pictures to Wikimedia Commons in half of the time expected. This is mainly due to WLE and unforseen projects such as the Wiki Loves European Parliament project we sponsored in Q1. The equally satisfying progress concerning quality pictures demonstrates the value of the work done by our volunteers.
  • We realized that the way we formulated our goal concerning book grants is flawed as it prevents us from including articles that profit from last year's grants into our metrics while new books very rarely seem to have an immediate effect. The long-range nature of this activity has to be taken into account when measuring the outcome. We will accommodate this in our next proposal.

Any additional details:

  • Progress bars unchanged since Q1/2014: c, e, f.
  • Note:
  1. ↑ We changed the way of measuring progress towards this goal. The date of the decoration is now the determining factor instead of the upload date. The results for Q1/2014 according to this new method are: 2 images supported by WMAT are acknowledged as featured pictures by the Commons community, 103 images as quality images by the Commons community, 1 image as valued image by the Commons community, 2 images as featured pictures on the English language Wikipedia, 1 image as featured picture on the German language Wikipedia and 3 images as featured pictures on the Persian language Wikipedia.


Program 3

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Reach / Free knowledge awareness
What are the objectives of this program? Please include metrics.
  • Raising awareness for the importance and benefits of free knowledge for the Austrian society
    • Launching at least 5 major press campaigns on projects or general WMAT topics (a)
    • Maintaining our current level of media attention (b)
  • Promoting the profile and brand awareness of Wikimedia Österreich in Austria (no baseline to measure against, market research would be to elaborate and costly) (c)
  • Establishing and cultivating contacts to opinion leaders, multipliers and decision makers and other stakeholders (e.g. donors) (d)
    • Interviews with all our major partners
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a
b accomplished for Q2
c accomplished for Q2
d accomplished for Q2

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
Rhine delta, a winning image of WLE 2014 in Austria, by user Johannes.gr
  • A press campaign on the launch of Wiki Loves Earth in Austria resulted in several articles in daily newspapers and specialized press. - WMAT staff involved: 2.
→ Press coverage in Austria on Wiki Loves Earth (German-language Wikipedia)
Progress bar a: 60 % (goal: 5, achieved: 3) = Q1 40 % (achieved: 2) + Q2 20 % (achieved: 1).
  • School project in Styria: A volunteer driven school workshop on free knowledge and Wikipedia took place at the School of Forestry in Styria. 20 pupils attended the 4 hour workshop. The results are displayed in the school foyer for the next 6 months. - Active volunteers involved: 2. - WMAT support: travel grants, information material.
→‎ Report on members wiki (in German)
→‎ Images on Wikimedia Commons
  • Big Fat Brussels Gathering: An Austrian Wikipedian went to this lobbying event which was dedicated to the idea of free knowledge, and particularly freedom of panorama. Other participants included representatives of the European Commission, the European Federation of Publishers and UNESCO. - Active volunteers involved: 1. - WMAT staff involved: 1 - WMAT support: 90 minutes counseling, travel grant, WMAT chocolate bars and WLM calendars as give-aways.
→‎ Report on members wiki (in German)
→ Images on Wikimedia Commons
GloCha Conference
  • WMAT was an official partner of the Klagenfurt GloCha Conference 2014 on Sustainable Development, Innovation and Youth. A WMAT representative signed the Klagenfurt Leadership Declaration on Global Challenges, Youth and ICT, supporting global youth engagement in sustainable development by access to free knowledge. - Active volunteers involved: 1, WMAT board involved: 1. - WMAT support: travel grant.
→ June Report#GloCha Conference in Klagenfurt
  • Following an invitation in the wake of "Wikipedia meets University" (see also March Report#Wikipedia meets University), two Wikimedians were guest speakers at a course by Anton Tantner at the University of Vienna. The lectures and discussions were about Wikimedia, Wikipedia and Wikisource, the course as a whole themed around historical science and the digital revolution. Duration: 2 hours, attendees: approx. 20. - WMAT staff involved: 1, active volunteers involved: 1.
  • Another follow-up action of "Wikipedia meets University" was a Wikiversity course within the context of a university course by Thomas Schmidinger at the University of Vienna. Prof. Schmidinger’s course dealt with conflicts in the Middle East and North Africa after the Arab spring. His students were invited to write their term papers within the formal and stylistic guidelines of an advanced Wikipedia article; 4 students agreed to do so. – Active volunteers involved: 2.
→ Course in the German-language Wikiversity
→ Report on members wiki (in German)
  • Initial consultation: WMAT's phone number and e-mail address frequently serve as "initial contacts" to Wikimedia projects. In Q2/2014, 11 inexperienced users asked questions via phone and/or e-mail about issues such as contributing and reusing content. - WMAT staff involved: 2.
What worked and what did not?
  • As outlined above the Wikipedia meets University event from Q2 led to some immediate results in this quarter which widened the scope of this outreach activity especially in regard to students, who were underrepresented in the original event. One of the follow-up activities will also create direct impact on Wikimedia projects (Wikiversity).
  • The outreach activities rest on only a few shoulders, as not many volunteers are keen on delivering presentations and speeches. This constitutes a potential limitation for the number and scope of further activities and the program in general.

Any additional details: /


Program 4

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Organisational development
What are the objectives of this program? Please include metrics.
  • Sustainable governance structures to enable efficient cooperation beween volunteers, board and staff
    • No major problems due to conflicts of interests or responsibilites (a)
  • Empowering volunteers to manage projects effectively
    • Involving at least 5 of our regular project managers in skill transfer activities (b)
  • Involving the wider community of active volunteers into the organizational development
    • At least two community events that comprise topics of organizational development (c)
  • Develop adequate means to mesure our impact
    • Sufficient level of documentation and evaluation of all major projects (d)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a accomplished for Q2
b
c
d partly accomplished

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
WMAT general assembly 2014 in Klagenfurt
  • Office use plan: There has been a growing demand by the community to come to the WMAT office for meetings, workshops etc. WMAT introduced an office use plan in the members wiki in order to cope with this demand and even to encourage it with activities such as the WikiTuesday. In Q2/2014, the WMAT office was booked 25 times.
→ Office use plan in members wiki (in German)
  • Wikimedia Conference: WMAT sent four delegates to this year's Wikimedia Conference. In addition to the the usual two board members and our ED we decided to also send our new community manager to enable him to network with his counterparts from other chapters and to participate in knowledge transfer. - WMAT staff involved: 2, WMAT board involved: 2. - WMAT support: covering travel costs.
→ April Report#Wikimedia Conference Berlin
  • Strategy meetings: On April, 26 WMAT board and staff came together in the office for the first face to face Strategy Meeting in 2014. It was also the last in person meeting before the general assembly and the elections in June. Hence, a self-assessment of the last term was a central part of the meeting. As the complete board is up for re-election, the contentual and strategic planning for a possible next term was also addressed. In addition, there was a follow-up strategy meeting the day after the general assembly in Klagenfurt. - WMAT staff involved: 2, WMAT board involved: 7.
  • WMAT general assembly: In the context of our annual general assembly in Klagenfurt on June 14, 2014 WMAT conducted elections for the board, the internal and external auditors and the community representative of our good governance committee. Programming was improved by reducing the formal parts of the assembly to an absolute minimum and using the rest of the time to present current projects and discuss new ideas and our activities for the rest of 2014. - Active volunteers involved: approx. 20, WMAT staff involved: 2, WMAT board involved: 7. - WMAT support: event organization and catering.
→ June Report#General Assembly
  • Survey on Capacity Building: Over the past few months, WMAT, WMUK, WMDE, AffCom, WMF and others across the movement have increased our efforts to develop collective knowledge in board governance and organisational effectiveness. In a next step, we conducted a survey to collect information about the different board governance models in Wikimedia organisations, as well as the kind of support the boards need to do their work better. - WMAT staff involved: 1
→ April Report#Survey on Capacity Building
What worked and what did not?
  • The good governance codex WMAT introduced the previous year was revised in context of this years general assembly based on the feedback of our members and the first governance report by the good governance committee. The positive report and community engagement in the discussion show that the codex is more than words but becomes established practice for members, board and staff of the chapter. The revisions comprise clarifications concerning the electoral process as well as the procedures in case of conflicts.
  • Although we've seen a lot of improvement in this regard over the last months, adequate documentation and reporting of major projects, travel and micro grants remains a challenge and it requires considerable staff time to chase the information.

Any additional details:

  • Progress bars unchanged since Q1/2014: b.


Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Wiki Loves Earth did not only result in systematic lists of Austrian natural monuments for Wikipedia, a considerable amount of new pictures and an expanded network of organizations and stakeholders in the field of nature conservancy, but most notably in many new contributors who were introduced to Wikimedia Commons and free licenses. Keeping them involved in our activities and turn them into regular contributors is a challenge that will be systematically adressed in the context of our future activities.
  • Our work in the field of outreach / education from the first quarter had positive impact that was also noticeable in Q2: There were several follow-up requests from participants of the "Wikipedia meets University" event, resulting in several workshops on Wikipedia and Wikiversity and a successful edit-a-thon.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • The end of the toolserver was a challenge for many of our projects, as there are not many tech volunteers in Austria who can contribute to providing alternatives. The low interest in our Wikimedia Hackathon scholarships is another indicator for this lack. WMAT responds to this with various measures: introducing a tech committee for more systematic needs assessment and collaboration, paying a contractor to support volunteers with the most urgent tech problems and activities (e.g. an event in Q3/Q4) to expand and network our community by reaching out to like-minded tech communities.

What factors (organizational, environmental) enabled your success?

  • The WMAT office in Vienna was established one and a half years ago, a staff member dedicated to community support has been in place for roughly a year. The positive results of these services on sustaining a healthy Wikimedia community in Austria become increasingly apparent. The office is not only a workplace for staff but became a networking hub and a center for community life and is being regularly used for meetings, informal gatherings and spontaneous visits from Wikimedians from Austria and abroad. Our community manager's services are appreciated, attract new volunteers and volunteers who have formerly not been very active in chapter activities (which also widened the scope of our activities on additional Wikimedia projects like Wiktionary) and results in a higher level of systematically planned and documented volunteer projects.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • When updating our members list for the general assembly, we realized that over the years we collected a considerable amount of members who seem to only exist on paper or stopped paying their fees over time, in spite of several reminder mails or letters. The amount of undeliverable mails and letters was higher than in previous years. Over the next couple of months we will systematically work through this list, check whether we can get the current contact details, send out another round of dunning letters and inactivate the remainder. In the short run, this will probably result in a decline of members and less revenues.

What changes might you make in executing your initiatives into the next quarter?

  • Where necessary, changes are described in the What worked and what did not? section of the respective programs or the "Lessons from this quarter" section above.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Notes

  1. ↑ From Q2 / 2014 the publication frequency of the ED's updates will be changed from monthly to quarterly (as a compact German version of the Q2 report)

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • We did not deviate from our original proposal.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Signature

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Once complete, please sign below with the usual four tildes.


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