Grants:APG/Proposals/2013-2014 round1/Wikimédia Magyarország/Proposal form

This proposal to the FDC was withdrawn by the grantee. Please visit the discussion page of the proposal hub for details.

Basic information

Overview of grant request

In order to support community review, in no more than one paragraph, please provide a brief description of your entity's forthcoming annual plan, with focus areas and key objectives. Please also include the total amount requested in US$.

For WMHU is important to continue what have been achieved in 2013.
Mobilize more volunteers.
Improve the interactions between WMHU and the Hungarian Wikipedia community.
After much consideration, we finally decided to apply for funding in the second round only. WMHU is financially stabile and in a posession of enough financial resources to cover its expenses well beyond the deadline of round 2 applications.

Contact information

Table 1

Organization information	Legal name of organization	Wikimédia Magyarország Egyesület
	organization's fiscal year (mm/dd–mm/dd)	01/01 - 12/31
	12 month timeframe* of funds currently requested (mm/dd/yy–mm/dd/yy)	01/01/14 - 12/31/14
Contact information (primary)	Primary contact name	Andrea Tóth
	Primary contact position in organization	Office Manager
	Primary contact username	Voglia
	Primary contact email	andrea.toth@wikimedia.hu
Contact information (secondary)	Secondary contact name	Balázs Viczián
	Secondary contact position in organization	Executive Vice-president
	Secondary contact username	Vince
	Secondary contact email	balazs.viczian@wikimedia.hu

*Timeframe should ideally be for a 12 month period that begins after the FDC decision.

Amount requested

Table 2

Currency requested: Hungarian Forint

Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR). Note that the FDC makes grants in local currency when possible.

Exchange rate used (currency requested to $US): 1 USD = 221 HUF

Please use Oanda.com on March 1 2014 to determine the exchange rate. Please use five decimal points.

	Currency requested	US$
Total annual expenses of organization	5,831,834 HUF	$26,388.39
Amount proposed to the FDC for the coming year's annual plan	8.845.000 HUF*	$40,022.62*
Amount to be raised from non-FDC sources	~2,000,000 HUF	$9049,73
If applicable, amount of FDC funds allocated to organization last year	10,004,252 HUF	$45,268.11

Based on the funding amount you are requesting, what is your entity's proposed rate of growth in budget since last year? Please explain your entity's rationale if your proposed budget will increase this year:

Note: The amount requested for 2013-2014 has to be revised and accepted by the general assembly of WMHU where it will be very likely to be corrected downwards. The meeting will be held on November 30.
Our budgetary expansion did not match up with the actual expansion rate in the past two years. After our internal reviews, we have noticed that our cost effectiveness is excellent and we are able to fund our events through external donors on a much higher percentage than expected. (through free-to-use-venue grants, tax and other donations, reduced prices, etc.)

Note the FDC Framework funding guidelines on the rate of growth of year-over-year FDC allocations. These guidelines relate not to an entity's overall budget, but rather to movement resources (that is, what the entity received through FDC allocations or grants or what the entity retained via payment processing in the prior funding cycle).

Background, history, and mission

This section provides the FDC an overview of your entity's background and history. Please respond to each question below with 1-2 sentences to a maximum of a paragraph.

When was your entity established?

We held our founding meeting on 27 September 2008, and declared the foundation of Wikimédia Magyarország Egyesület at 14:46 local time. The papers were handed in at the Metropolitan Court of Budapest on the next Monday, 29 September. The Court has approved our bylaws on 3 November and we are officially incorporated as a charity, organized as an association on 24 November.

What is the mission of your entity, and how does it support the strategic priorities of the Wikimedia movement (infrastructure, participation, quality, reach, and innovation)? We note that Wikimedia movement priorities will be interpreted and addressed differently in each context.

To empower and promote collecting, organising and distributing human knowledge and giving every single person free access to the sum off all human knowledge. We promote the creation, operation and distribution of knowledge that are freely editable and usable.
Supporting volunteers and contributors, recruiting new volunteers and editors.
Increasing the amount of freely accessible information.
Increasing the volume of the membership.
International cooperation within the Wikimedia movement.
Ensuring efficient and transparent governement.

What is your current leadership structure (e.g., executive staff structure, board / governance structure)? Please explain how budgets are managed and programs are executed between board and staff.

Board: Member elected Board with Board chair, Executive director, Treasurer, and two board members.
During 2013, WMHU went through the process from a volunteer-based organization to a "professional" organization with full-time staff and an office.

Ultimate responsibility for decision is in the hands of the General Assembly, which meets twice a year and decides on work plan and budget.
Day to day management is done by the office manager. The Board's responsibility is to ensure that the annual plan is executed successfully. Community members can take the lead in implementing specific activities, in this they can be supported by staff members. Community members can also have budgetary control for such activities.

If applicable, how many members does your entity have, and how do you define membership (e.g., attendance at events, paying dues)?

61
To be a member, an application must be approved by the Board and pay the annual member fees.

What is the role of volunteers in your entity (e.g., help develop entity plans, participate in programs, edit Wikipedia)? Approximately how many volunteers does your entity serve?

help develop entity plans, participate in programs, edit Wikipedia
Volunteers can propose a project anytime, it can subsequently developed with the staff and approved by the Board and required to report than.

How do you know what the members of the community / communities you serve (including chapter members and broader online volunteers) need and want? How does this influence your strategic planning and decision-making?

We are in contact with our volunteers, through our mailing list and also through our website and social networks.
Requesting input for a program to our members and volunteers.

Reflection on past activities and innovations

This section provides the FDC with information about your entity's past programs, activities and strategies. Please answer the questions below with your reflections on the past fiscal year. Responses to each question should be one or two paragraphs.

How does your entity define and measure "success"?

We define success by the number and participation level of our activities, the amount of new content created and editors who joined as a result of our activities.

Please give at least three examples of successful programs or activities that your entity has completed, and explain why they were successful. If available, provide links to information.

Ten Years of Hungarian Wikipedia anniversary meeting
Article Maintenance Competition - to improve existing articles through copy-editing, formatting, referencing and other maintenance tasks.
Article Writing Competition
Wikicamp – the biggest community organized event in Hungary; a four-day meetup including team building, cultural and wiki-educational exercises for editors.

What are the plans/strategies that did not work for your entity in the past? What did your entity learn from those experiences? What changes were made after learning from these experiences?

Elaborate plans for programmes without "champions" to organize them did not work. As a result, we try to plan for programmes that have their own committed volunteers (e.g. community events), and to build up resources to be able to support new initiatives as they emerge.

What else has your entity learned or innovated upon that could benefit the broader Wikimedia movement?

Please link to the following to provide supplemental information to the FDC:

How does your entity share its work with your community and with the wider Wikimedia movement? For instance, publishing case studies on Meta, blog posts, newsletters, speeches at conferences, etc.

Link to most recently completed fiscal year annual plan

WMHU 2012 Programme Plan

Link to most recently completed fiscal year annual report and financial report

WMHU financial report 2012

Link to most recently completed fiscal year grant report (if your entity has received funds from the FDC)

Link to your entity's strategic plan if you have one

WMHU 2014 program plan

Link to your organogram or organizational chart if one exists

None: the Board has 5 members (Board chair, Executive director, Treasurer, 2 board members) and 1 employee

Link to your entity's current fiscal year plan and budget

WMHU 2013 Programme Plan

Key programs / initiatives and objectives of the upcoming year's annual plan

These tables are intended to provide an overview of your entity's upcoming year annual plan and its alignment with the movement's strategic priorities; please provide short phrases or 1-3 bullet points for each program below. You can also link to any other documents that you think might be helpful as context.

Please ensure that your proposed programs are SMART; that is, specific, measurable, attainable, relevant, and timely.

If you feel you have a program that fulfills a strategic goal that is not immediately identified with a movement strategic priority ('readership' rather than 'editorship', for instance), please add that in the table and offer us your rationale.

Finally, please also note which programs are the entity's priorities.

Program 1

Competitions

What are the objectives of this program? Please use SMART criteria to explain these goals.

To increase the number of editors, improve quality, get more photos.
Good opportunity to motivate community members to edit articles.

Which Wikimedia movement strategic priority (or priorities) does this program address and how?

Increase participation, improve quality.

What key activities and/or milestones are associated with this program?

Plan the competition
Get sponsors, if possible
Promote the competition
Judge the entries
Award ceremony

How will your entity document, track, and measure successes and challenges of this program?

Quantity of new content created or improved ; number of new active editors involved; use the evaluation logic model.

Any additional details:

We have a few active volunteers who are happy to do this, with the help of staff

Program 2

QR projects

There are two projects in organisation. One with the Botanical Garden of Vácrátót with 3 volunteers and the professional help of the botanical garden's staff.There will be small plates placed next to some plants. On this plates there will be a QR-code which will links directly to the wikipedia article regarding to the specific plant.

The second is a cooperation with the Zoo in Miskolc. With the organisation of the Miskolc Workshop.

What are the objectives of this program? Please use SMART criteria to explain these goals.

Increase articles. Involve voluteers. Open possibilities for further cooperation with other places.
Empowering volunteers to manage projects effectively.

Which Wikimedia movement strategic priority (or priorities) does this program address and how?

Increase participation
Improve quality
Increase reach
Encourage innovation

What key activities and/or milestones are associated with this program?

cooperation
self organisation of a few volunteers with the support of WMHU

How will your entity document, track, and measure successes and challenges of this program?

feedback of the participants
increase quality content

Any additional details:

We have a few active volunteers who are happy to do this, with the help of staff

Program 3

Wikicamp

What are the objectives of this program? Please use SMART criteria to explain these goals.

For editors and chapter members included excursions, sightseeing, museum and beach visits, and presentations about Wikipedia and the future of the chapter.
community meetup
recruiting new editors

Which Wikimedia movement strategic priority (or priorities) does this program address and how?

Ensure the community health, including editor recruitment
Increase participation
Increase reach
Encourage innovation

What key activities and/or milestones are associated with this program?

The fifth installment of our WikiCamp event followin the model of the previous years. Its aim is to bring together community members and new editors.
Empowering volunteers to manage projects effectively.

How will your entity document, track, and measure successes and challenges of this program?

Asking participants to report the event.

Any additional details:

not enough volunteer time

Program 4

Wikimania

What are the objectives of this program? Please use SMART criteria to explain these goals.

Wikimania, the biggest international conference of the Wikimedia community. The conference is a great opportunity to exchange experience, improve technical skills and network with the editor and organizational communities from different countries.
Support for community members to travel to Wikimania
Representation
To create a travel grants programme enabling Hungarian community members to attend real-life meetups.
To provide an opportunity for community members to have access to resources needed to write articles.
To provide an opportunity for community members to realize their real-life programme ideas.

Which Wikimedia movement strategic priority (or priorities) does this program address and how?

Increase participation
Encourage innovation

What key activities and/or milestones are associated with this program?

Financial support.

How will your entity document, track, and measure successes and challenges of this program?

Asking participants to report.
Number of people supported, amount of content improved, number of new projects supported.

Any additional details:

We have a few active volunteers who are happy to do this, with the help of staff

Program 5

Wikiconference

What are the objectives of this program? Please use SMART criteria to explain these goals.

To share operational experiences and best practices about improving Wikipedia through chapters' work.
Representation

Which Wikimedia movement strategic priority (or priorities) does this program address and how?

What key activities and/or milestones are associated with this program?

How will your entity document, track, and measure successes and challenges of this program?

Any additional details:

We have a few active volunteers who are happy to do this, with the help of staff

Program 6

WLM 2014

What are the objectives of this program? Please use SMART criteria to explain these goals.

Improving Wikipedia content quality
Increasing the number of the quality images.
Increasing activity in the chapter, engaging more volunteers

Which Wikimedia movement strategic priority (or priorities) does this program address and how?

Increase participation
Improve quality
Increase reach

What key activities and/or milestones are associated with this program?

Encourage the participants with the competition, awards, etc.

How will your entity document, track, and measure successes and challenges of this program?

Any additional details:

We have a few active volunteers who are happy to do this, with the help of staff

Additional context for the upcoming year's annual plan / SWOT

Please provide 1-2 paragraphs for each response below. SWOT stands for your organizational strengths, weaknesses, opportunities, and threats.

What organizational strengths enable your entity's plan (e.g., leadership, education program expertise, experience with outreach, governance structure, community participation, fundraising)?

cost effectiveness and all the skills needed to negotiate better-than-market prices or to get donations (for example free-to-use venues)

What external opportunities enable your entity's plan (e.g., socio-political context, community participation, fundraising)?

a slowly refreshing community with slowly growing activities

What are key risks or threats that would prevent you from achieving your plan (e.g., leadership turnover, governance challenges, lawsuits, fundraising, community participation, socio-political context)?

not keeping up with the renewal and reshaping process that started this year

How will you minimize these risks and threats?

keeping them busy :) - more programs, reducing the stressful/frustrating factors

Financials: year-to-date progress

This section provides the FDC information about how your entity is progressing against the current fiscal year's planned budget (revenues and costs).

Please provide the relevant information below. "Year-to-date" refers to the period between the start of your entity's current fiscal year and the date of submission of the proposal. Actual year-to-date financials should be provided as close to the proposal submission date as possible.

Identify the year-to-date for which you are reporting, January/2013 to September/2013:

Table 3

	Current fiscal year planned budget		Year-to-date actuals		Projected final amount
	In currency requested	In $US	In currency requested	In $US	In currency requested	In $US
Revenues (from all sources)	16 945 000	76 674.208	9 025 216	40 838.081	16 945 000	76 674.208
Spending	16 845 000	76 221.709	5 415 560	24 504.796	6 500 000	29 411

Table 3 details, if necessary:

Based on the variance percentages above, please describe how your entity is progressing against revenue and spending targets. If your projected final amount shows your entity to be significantly under or over target on either revenue or spending, please provide a detailed explanation.

Our level of underspending is coming from three main reasons: the first is the slight overestimation of the budget needed for this year (without receiving any non-WMF donations it would be around ~70-80% /unofficial estimation/), the second is the unexpectedly high level of cost-effectiveness that we were able to operate this year and the third is our partners and donors that gave us free-to-use venues and/or offered awards for our joint events or offered to take other tasks and the costs attached to them (none of them are direct donations; they are donations in a form that WMHU does not have to pay for them).

Financials: upcoming year's annual plan

Please note that the FDC staff is currently exploring alternatives to wikitables for financial information. This issue will be addressed by the time the proposal creation tool is launched on September 1, 2013. Provide your financial overview for the upcoming year in the format below.

Please link to your detailed budget in a publicly available spreadsheet file (translation into English highly recommended) in addition to completing the tables below. Detailed budget link:

WMHU 2014 program plan

Financial sustainability

What other donors support your work through grants beyond those in the Wikimedia movement? If your entity does receive funding from other donors, please list a contact person. Note that the donor's contact details can be sent directly to FDCsupport@wikimedia.org if you prefer not to publish it here.

Note that the FDC staff may contact these donors.

1% of personal income (2011 and 2012 offers)
Membership Fees
private donations
other, non financial donations

What are your entity's plans for achieving long-term financial sustainability?

in medium term keeping up our cost-effectiveness, in a very long term, an endowment would be the best solution.

Revenues

Please list anticipated revenues, by source (e.g., FDC, Wikimedia grants programs, grants from institutional donors, public funding, membership fees, local donations, event fees)

Table 4

Revenue source	Anticipated (in currency requested)	Anticipated (In $US)
membership fees	100 000	452
financial donations	200 000	905
non-financial donations	1 500 000	6 787
FDC proposal	9 045 000	40 927

Table 4 notes, if necessary:

Current entity staff and long-term contractors

Role/functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.

Table 5

Role / Function	Number of staff	Percentage of staff time*
office manager	1	100

*Please include estimates of the percentage allocation of staff members. For example, for full-time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.

Table 5 notes, if necessary:

Proposed new staff and and long-term contractors for upcoming year's annual plan

Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.

Table 6

Department (e.g. Programs, Communications)	Number of current staff	Percentage of current staff time*	Number of upcoming staff	Percentage of upcoming staff time*	Rationale for hiring new staff
					To help in program management

*Please include estimates of the percentage allocation of staff members and long-term contractors. For example, for full-time staff, you would put 100% in this column. For half-time staff, you would put 50% in this column.

Table 6 notes, if necessary:

Summary of staff and long-term contractor expenses

Table 7

	In currency requested	In $US	Percent increase
Current staff expenses	2 000 000	9 050
Proposed increase for current staff expenses	2 200 000	9 954	10%
Proposed increase for new staff expenses	500 000	2 262	0
Total staff expenses	2 700 000	12 216	9%

Please estimate the percentage of overall staff time spent on programmatic work, as opposed to administration:

Table 7 notes, if necessary:

Expenses by program / initiative

Expenses are costs associated with any programs, initiatives, or projects your entity manages (e.g., event costs, materials, transportation). Please exclude any staff costs that are included above. “Programs / initiatives” might include education programs, outreach programs, microgranting initiatives, etc. Please include any administration costs (e.g., office space rental, utilities) affiliated with each program along with any overall administration costs that are not affiliated with any particular program (e.g., Administration should be considered a "Program" under the first column.)

Table 8a

Program / initiative	In currency requested	In $US
Article writing and photocompetitions	500 000	2 262
cost reimbursement	100 000	452
WikiCamp	250 000	1 131
Wiki meetups	500 000	2 262
Community budget	100 000	452
Presentations about Wikipedia	50 000	226
Travel (community)	1 000 000	4 525
Support Hungarian groups with similar aims but less means	100 000	452
Wikimedia booths at public events	300 000	1 357
Promotional material	300 000	1 357
Accounting	250 000	1 131
Postal costs	100 000	452
Banking fees	75 000	339
Printing costs	50 000	226
Telephone costs	100 000	452
Server hosting	450 000	2 036
IT equipment	250 000	1 131
Legal fees	250 000	1 131
Office space	1 250 000	5 656
Board meetings	50 000	226
Supervisory Committee meeting	20 000	90
Official travel	300 000	1 357
Total program expenses (should equal the sum of the rows)	6 345 000	28 710

Table 8 notes, if necessary:

This has to be approved by the general assembly what is going to be held on November 30. It is possible, that the proposal will be amended downwards in terms of total value requested from WMF.

Summary of total revenues and expenses

Table 9

	In currency requested	In $US
Total cash balance as of proposal submission	16 750 000	75 400 (including the unused part of the grant for the current fiscal year)
Total revenues	10 845 000	49 072
Total spending	9 045 000	40 927
Net (revenues less expenses)	300 000 (financial) + 1 500 000 (non-financial)	1 357 (financial) + 6 787 (non-financial)
Operating reserves,* if applicable

Table 9 notes, if necessary:

note we gave a rough (under)estimation of the non-financial "incomes" (for example the discounts we get compared to the full amount, like venue rentals, gifts, awards, staff work, etc.)

Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities

Enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Grants Program.

I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities	yes

Once complete, please sign below with the usual four tildes. No changes can be made to the documents after the deadlines for completion passes, and documts will automatically be considered 'submitted' after the deadline closes.

we will apply in round 2. Please consider this form as a draft for our future proposal. Thanks, -Vince (talk) 22:04, 1 October 2013 (UTC)