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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimedia CH
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13-12/31/13
Contact information (primary) Primary contact name Charles Andrès
Primary contact position in entity President
Primary contact username Chandres
Primary contact email charles.andres@wikimedia.ch
Contact information (secondary) Secondary contact name
Secondary contact position in entity
Secondary contact username
Secondary contact email


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • Addition of the wikilovesmonuments contest.
  • Addition of a paid Wikipedian in Residence at the Federal Archives

We do not plan to modify our budget during the year, we prefer to present a revised budget in the last report.


HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Kiwix in Jail was our main highlight during the second quarter, it's the result of a long work of one our volunteers, supported by our CAO
  • The announcement of a Wikipedian in Residence at the Federal Archives was the second highlight, and was also the result of a long preparation work.


WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Wikipedia
  • Commons


GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

We are in the same time in a transition phase in our members management tools and in our staff, and I'm not able today to indicate how many new members we had in the second quarter, for the moment all the members in our CRM indicate date of membership 1st july 2013.

Wikimedia CH has, for the moment, no efficient policy of collecting data like "participants reached through workshops". This is something we are working on.

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC funds CHF 362'000 362'000 0 0 0 362'000 362'000 362'000 362'000 is the FDC amount for 2013
Direct donation to the chapter CHF 20 000 35'996 12'809 F G 48'805 48'805
Members fees CHF 10'000 1'375 390 F G 1'765 10'000 1'765 in 2013 we change our invoicing system for membership fees, from now members will receive in december an invoice for the following year, it means that most of the membership fees will be now collected in december and january
External fundraising for specific projects CHF 100'000 0 30'000 F G 30'000 100'000 30'000 donation by the swiss lottery for a GLAM project, digitization of the swiss herbarium

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
salaries CHF 191'160 26'098.65 39'988 F G 66'086.65 191'160 66'086.65 35% no variance but 2 new staff start in May 2013
IT support and hosting CHF 75'000 18'578.90 9'032.25 F G 27'611.15 75'000 27'611.15 37% IT contractor did not invoice on time part of his work. It will be reported to Q3.
administrative costs CHF 57'000 16'486.45 16'034.70 F G 32'521.15 57'000 32'521.15 57%
fundraising expenses CHF 5'000 3'230.40 0 F G 3'230.4 5'000 3'230.4 65%
Community support CHF 80'000 0 8731.24 F G 8731.24 80'000 8731.24 11% An important part of the community support will be the scholarships for Wikimania and other events held in fall
GLAM projects CHF 100'000 719.20 1341.62 F G 2'060.82 100'000 2'060.82 2% several invoices were receive in July
Free content generation CHF 33'000 732.35 132.36 F G 864.71 33'000 864.71 3% most of the project will run at the end of the year
Support to like-minded assocations CHF 20'950 0 6'664.80 F G 6'664.80 20'950 6'664.80 32%
Education CHF 81'600 0 485.00 F G 485.00 81'600 485.00 1% after the cancelation of the EduWiki conference we have 60 000 chf less in the targeted budget, and several actions will take place in the next academic period

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Program 1: Community support

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Community support
What are the objectives of this program? Please include metrics.
  • To Support the Wikimedia Chapters Association (WCA)
  • To Support Wikimedians
  • To Support foreign Wikimedia entities
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 3 swiss wikimedians that received Wikimania scholarship had no support from Wikimedia CH
  • +1 new foreign entity supported (WMSA)
Support the Wikimedia Chapters Association (WCA)
  • We participate to the WCA meeting in Milano and continue to participate to the discussions
  • Charles Andrès took the lead of the Exchange group of the WCA and will try in the next month to implement some exchange procedures
Support Wikimedians
  • We recruited two community managers for the italian and german-speaking communities, who both began to work on May 1. Within their 2 two first months of activity, they
    • met the communities members and went to various community events
    • gave help to the Wikimania scholars
    • take a lot of contacts with WMIT and WMDE in order to improve the chapter's collaboration
    • prepare the chapter's village and the WMCH presence for Wikimania
  • 10 scholarships for Wikimania have been awarded to people outside the Switzerland. 3 additional scholarship have been awarded to members of the swiss chapters
  • May 29: Wikimedia CH resolve to support the Wikimedia Participation Support program with an annual contribution of 5000 $, therefore joining the Participation Support Committee
Support of foreign Wikimedia entities
  • April 29: WMCH support the JO'burgpedia project from Wikimedia South Africa with 500€
Activities conducted.
  • Monthly Newsletter
  • Creation of a [https://members.wikimedia.ch/Village_Pump/ Village Pump on our members wiki
  • General Assembly on April 27
  • Wikipedian meeting in the french speaking part on April 8
  • Wikipedian Meetingin the german speaking part on May 25
  • Wikipedian meeting in Ticino, week 23
  • Call for project for 2014 Wikimedia CH project launched June 1st
  • support To the Kiwix project: funding of a one week Hackathon to accomplish the release of an android version of Kiwix


What worked and what did not?
  • We finalized the setting of our members and board wiki and closed the member wiki to have a tool really dedicated to the members and to their projects. The reason for reducing access was to be able to discuss about projects not yet finalized and whose partners asked us not to communicate publicly. The member management tools are yet in process to be finalized.


Any additional details:


Program 2 : GLAM

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GLAM
What are the objectives of this program? Please include metrics.
  • Increase the GLAM partnerships, particularly with scientific museums
  • Sharing technical knowledge and competences on technical aspects of GLAM projects
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Neuchatel Herbarium:
    • 30 000 CHF awarded by the Lotterie Romande
    • May 28 2013: 50.000 herbarium sheets digitized
    • June 11 2013 :end of the Upload of the Gymnospermes 3982 files
    • June 30: 56.692 herbarium sheets, ie 30% of the additional 30.000 expected for 2013
  • Botanical Gardens: Lausanne Botanical Garden & Museum signed an agreement for the digitization of their Herbarium. this agreement wasn't expected for 2013, more for 2014. Indeed we were planning a cooperation around QRcodes, that should actually take place in 2014, with a more ambitious project.
  • Zentralbibliothek Zürich (ZBZ): upload completed (3 volunteers, 1 staff):
    • ~100 photos
    • 30 distinct photos used
    • used on 104 pages
    • total 108 photos used
    • article Wickiana translated in 24 languages, translated Johan Jakob Wick into one language
Activities conducted.
  • Swiss Theatre Collection: Second meeting; proposed project plan for first year of co-operation (summer 2013- summer 2014) : 1 volunteer
  • Thanks to Beat Estermann and Rupert Thurner, who began the contacts, WMCH and the Swiss Federal Archives signed a partnership for a Wikipedian in Residence : more informations. Wikipedian in Residence in the Federal Archives has been selected, he will start the first of July
  • GLAM Newsletter May: Contributed a Switzerland Report to the international "This Month in GLAM" newsletter. 2 volunteers.
  • There was a first meeting of the Digitization - Group of Expert on 31 May where 16 participants introduced themselves and learnt about the Wikimedia movement and technical infrastructure.
What worked and what did not?
  • The pilot project with the Zentral Bibliothek Zurich will not continue. The reasons given are that, in parallel, they decide to enter in a much more ambitious state project of scientific digitization and that the workload of the pilot project was too heavy for the library's staff. And that it was not clear enough if the partnership with us help to increase their notoriety.
    • ZBZ: TIFF upload only partially, problems with too high resoltuion.

Any additional details:


Program 3 : Free content generation

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Free content generation
What are the objectives of this program? Please include metrics.
  • Increase content in the Wikimedia projects, valorization of the volunteer's work and involvement
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • N/A the status of the articles about living traditions in switzerland hasn't been assayed yet
  • 0 partnerships with cities, but instead a global partnership with the Canton of Vaud for 2014
Activities conducted.
What worked and what did not?
  • A contest (best article and best picture) would have been be held in Canton de Vaud within a partnership of the Bibliothèque cantonale et universitaire de Lausanne. Schools and high schools will be involved in this pilot project supported by the Canton de Vaud. Due to unexpected internal difficulties of the BCU, the contest is postponed to 2014.
  • During the General Assembly it was decided to have a working group to study the feasibility of the project. The first meeting took place in Bern the 26th May and proposed to WMCH board the result of their feasibility study. Despite the few members actually willing to participate to the organization of the contest, WMCH supported the working group who turned himself in an organization committee. The timing is challenging to find temporary staff to support the organization, it's likely that the contest will require extra involvement of board members, members and staff.
  • The Living tradition project is challenged by a lack of time of active members, we hope that Community Manager may help to promote this project during the next quarter.

Any additional details:


Program 4 : Support to like-minded associations

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Support to like-minded associations
What are the objectives of this program? Please include metrics.
  • To increase visibility and credibility of the association, To create synergies
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Become member of 1 like-minded association
Activities conducted.
  • WMCH joined the Opendata.ch association
  • WMCH financially support the technical development of Wikimini
  • WMCH financially support the realization of a study about Creative Commons licenses and Swiss law
What worked and what did not?
  • nothing specific to report during this quarter, only financial support


Any additional details:


Program 5 : Education

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Education
What are the objectives of this program? Please include metrics.
  • To increase to adoption of Wikimedia project by the Academic world, To improve quality by reaching new qualified editors
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Plan for recurrent workshop at the EPFL
Activities conducted.
  • One Day Workshop at the Federal Technology Institute of Lausanne: should open the way for regular workshop during the academic year
  • Initiation conference for Senior & Junior: An afternoon of presentation of the wikimedia world to 6 seniors help by 8 juniors (14-16).
  • Initiation lesson at the University of Applied Sciences in Yverdon
  • Presentation and training on Wikipedia for librarians, BFH in Bern, by Diego Hättenschwiler
  • General Presentation on Wikipedia at Journées des Alternatives Urbaines, Lausanne by Chantal Ebongué
  • Participation of two board member to the Education meeting during Wikimedia Conference in Milan
  • Wikimedia CH provided Kiwix to people in jail. The aim of the project is to link the usage of Wikipedia with the training program of the prisoners : use of Wikipedia in the classes, organization of general culture contests. Eventually we want to train new Wikipedia editors. This last point needs It development because the prisoners to do not have access to the internet.
What worked and what did not?
  • The workshop at the EPFL was very good, and lead to the organization of new workshop and meeting with Professors to develop project.
  • The initiation meeting with Juniors % seniors was especially good, it should lead to the organization of regular workshop during the next year. The association that host the workshop is holding a "Cyber'thé" (Cyber-tea) where seniors can find help from student performing poorly at school. We think that the joint audience increase the efficiency. Seniors can ask question to the junior after the workshop, and then have a good follow up, when Juniors have more motivation to listen and understand.

Any additional details:


Program 6 : Staff and office

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Staff and office
What are the objectives of this program? Please include metrics.
  • To improve administrative task treatment, free volunteers time, increase donors satisfaction
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Professionalization is in process, as well as better communication, particularly towards the german speaking community
  • Staff has improved our internal and external communication, especially the media coverage of some activities. This contributes to let our volunteers feel that their work is recognized.
Activities conducted.
  • Hiring of 2 community managers (2 x 50 %). They began on May 1st.
  • Our members wiki was really improved and a monthly newsletter is send to all our members
  • We are implemeting members, donors, and other needed database in CiviCRM. Is should allow us to better follow members as donors
  • We decided to hire 2 new staff members : a chief administrative officer who will partially replace the actual one, but with a clear administrative profile. And a chief scientific officer, who will be in charge of the GLAMs and academic oontacts, as well as with the relational and administrative tasks related to the Wikimedian movement.
  • Wikimedia CH is now licensed to host Civilian Service workers. This allow us to hire people for short term contract with a really low cost, but without "social dumping" as civilian service workers cannot take position that enter in competition with regular workers (for example no administrative work) For 2013 we are allowed to host two Zivi at the same time, they will be assigned to digitization project in Neuchâtel and Lausanne.


What worked and what did not?
  • We are again very proud of our hiring process - we built a hiring committee (2 staff, 1 board member) who worked very professionally and allowed us to avoid any kind of COI
  • This transition phase took us a lot of time. Related to the fact that we have two new board members to introduce, we were perhaps not as efficient as planned regarding the increase of projects

Any additional details:


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Kiwix in Jail was our major accomplishment in the past quarter. This program aim to provide Wikipedia to people without internet, here it's prisoners. But it's not only a question of providing Wikipedia, it's also a question of building a long term partnership with the education program in prison in Switzerland. Eventually we would like to integrate edition of wikipedia articles in their education program.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • We had no setback in the second quarter

What factors (organizational, environmental) enabled your success?

  • The increase of the staff team is a major improvement. There is a critical size that a chapter's staff team should reach quite fast. Having only one staff is really challenging for the staff and the board.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • The postponing of the wikivoyage project because of internal reorganization of our partner. Nevertheless we will transform turn this period in a time where we could find new partners to join the project
  • The Wiki Loves Monuments contest was not part of our annual plan, but has been push forward by one of our member during the general assembly. A working group has been establish to study the feasibility of the contest, and confirmed Wikimedia CH previous analysis (lot of work with really few members willing to support the organization). Actually the contest will be organized, but with extra involvement of the board and the staff. Today we do not know how this will affect our activities (positive or negative).

What changes might you make in executing your initiatives into the next quarter?

  • WMCH start the recruitment of two new staff during the second quarter. Both new staff are expected for September first.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Governance

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  • Wikimedia CH adopt the following [Wikimedia_CH/Project_Guidelines|guidelines] for its new project
  • Wikimedia CH consult a governance specialist to review our internal process

media coverage

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  • 09.04.2013 : Une Suissesse empêche la censure de Wikipédia : 24 heures online
  • 09.04.2013 : Une Suissesse empêche la censure de Wikipédia : Tribune de Genève online
  • 09.04.2013 : Une Suissesse empêche la censure de Wikipédia : Le Matin online
  • 11.04.2013 : Médias, menaces sur Wikipédia : émission Vertigo, RTS
  • 13.04.2013 : Les Archives fédérales vont publier 5000 photos de la Grande Guerre : swissinfo.ch
  • 22.04.2013 : Les Archives fédérales collaborent avec Wikimedia CH : blog de Xavier Studer
  • 25.04.2013 : Wikimedia CH et Archives Fédérales in info-histoire.com
  • 31.05.2013 : Wikimedia CH à Avenches in Wikinews
  • 17-18.06.2013 : Wikipedia offline in Gorgier's prison
    • Tribune de Genève:[1]
    • 24 heures online: [2]
    • Le Matin : [3]
    • 20 minutes : [4]
    • RTN : [5]
    • Arc-info :[6]
    • Blog online : [7]

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Signature

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--Charles Andrès (WMCH) 20:35, 28 July 2013 (UTC)


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