GLAM Macedonia User Group/Reports/Financial 2018

Annual report of spending for GLAM Macedonia, for the year 2018:

GLAM

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Spent so far	Notes
Wikipedian in Residence
1	Wikipedian in Residence		month	6	500	3.000	EUR	3.000 EUR

Education

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Spent so far	Notes
Wiki Clubs
1	Awards	awards for the members of the Wiki Clubs	n.a.	n.a.	n.a.	257	EUR	257	Includes expenses for mugs, pens, notebooks, wireless mouses and other minor awards.
2	Local travel and refreshment for volunteers	expenses for local travel and refreshments	n.a.	n.a.	n.a.	270	EUR	135	Expenses for local travel and refreshment for volunteers involved in Wiki Clubs as educators.
3	Certificates	certificates for the participants of the Wiki Clubs	item	100	0.25	25	EUR	25 EUR
Teachers' conferences
1	Printed materials		unit	1	136	136	EUR	136	Expenses for programme sheets, logos, stickers, notebooks, pens.
2	Hall rent		unit	1	100	100	EUR	100
3	Coffee breaks		n.a.	1	250	250	EUR	250
4	Transportation		n.a.	1	20	20	EUR	20
5	Promotion before the event		n.a.	1	26	26	EUR
6	Booklets	Booklets: How to use Wikipedia as a teaching tool	item	300	0,73	220	EUR	220 EUR	The booklets are for both conferences. They were purchased all at once.
7	Conference for teachers		n.a.	1	532	532	EUR	532	By approved request, spent for other expenses (Central Registry and bank account fee, local travel and refreshment for new Wiki Clubs, Post office fee for sending awards for students, Office supplies, Travel for volunteers in Ohrid for Wiki conference for teachers)
Wiki Camp
1	Bus transport		n.a.	n.a.	n.a.	620	EUR	620
2	Accommodation		n.a.	n.a.	n.a.	2225	EUR	2225 EUR
3	Awards		n.a.	n.a.	n.a.	250	EUR	250
4	Web site		n.a.	n.a.	n.a.	100	EUR	100
5	Transportation for the volunteers		n.a.	n.a.	n.a.	50	EUR	50
6	Logistic for expedition		n.a.	n.a.	n.a.	50	EUR	50
7	Certificates		n.a.	n.a.	n.a.	19	EUR	19
8	T-shirts	T-shirts for the participants of Wiki Clubs and Wiki Camps.	item	100	2.87	287	EUR	287 EUR	T-shirts with printed logo. T-shirts for participants in the Wiki Clubs and Wiki Camp. They were purchased as total number of 100 because on that way we get a big discount (otherwise one T-shirt with logo is 10 EUR).

Community

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Spent so far	Notes
Community activities
1	Members'meetings		month	12	30	360	EUR	360 EUR	Expenses for regular meetings of the members on monthly level, in order to maintain the ongoing projects and to plan the future events.
2	Assembly meeting		annual	1	200	200	EUR	200 EUR	Expenses for organizing an assembly for the members.

Administration and promotion

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Spent so far	Notes
Administration
1	Notary and Central Registry		annual	n.a.	n.a.	32	EUR	32 EUR	Notary and Central Registry fees for annual statement. Extra sum spent from one conference for teachers
2	Bookkeeper		month	12	50	600	EUR	600 EUR	The projected amount is the minimal amount of bookkeeper's fees in the Republic of Macedonia.
3	Bank account		month	12	5.41	65	EUR	65 EUR	Fees charged by the bank to maintain the account and execute transactions. Extra sum spent from one conference for teachers
4	Telephone service		month	12	10	120	EUR	120 EUR	Telephone costs.
5	Webpage		annual	1	150	150	EUR	150 EUR	Expenses for starting and maintaining a web page and a blog.
Office Maintenance
1	Office supplies		n.a.	n.a.	n.a.	40	EUR	40 EUR	Paper, clips, transparent files, stickers, etc. Extra sum spent from one conference for teachers
2	Printer		item	1	75	75	EUR	75 EUR
3	Digital camera		item	1	366	366	EUR	366 EUR
4	IT set		set	1	50	50	EUR	50 EUR	IT set: used monitor, keyboard, mouse and wi-fi USB connector for Wiki Club
Promotion
1	Flyers		item	1000	0,1	100	EUR	100 EUR	Flyers for Wiki Clubs
2	Business cards		item	200	0,096	19	EUR	19 EUR	Business cards for four active members and Board members of GLAM Macedonia. 50 business cards per person
3	Exhibition stand with flyer holder		item	1	230	230	EUR	230 EUR

Summary table

No.	Item	Total amount	Spent so far	Note
1	GLAM	3000 EUR	3000 EUR	Wikipedian in Residence
2	Education	5,437 EUR	5,437 EUR	Wiki Clubs, Teachers' conferences and Wiki Camp
3	Community	560 EUR	560 EUR	Members' meeting, assembly meeting
4	Administration and promotion	1,847 EUR	1,847 EUR	Administration, office maintenance, and promotion
	subtotal	10,844 EUR	10,844 EUR
5	contingency fee	156 EUR	0 EUR
	Total	11.000 EUR	10,844 EUR