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GLAM Macedonia User Group/Budget plan 2019

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This is the Budget plan of the activities of GLAM Macedonia User Group for 2019.

Budget tables

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Programme expenses

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GLAM

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wikipedian in Residence
1 Wikipedian in Residence month 6 500 3,000 EUR Compensations for the WiR, including the taxes and fees requited by the State law. This is the amount to send WiRs in the GLAM institutions, 6 months altogether.
Total 3,000 EUR

Education

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Wiki Clubs
1 Awards awards for the members of the Wiki Clubs n.a. n.a. n.a. 257 EUR Includes expenses for mugs, pens, notebooks and minor awards. The sum is the same as in 2018 for awards.
2 Local travel and refreshment for volunteers expenses for local travel and refreshments n.a. n.a. n.a. 590 EUR Expenses for local travel and refreshment for volunteers involved in Wiki Clubs as educators.
3 Certificates certificates for the participants of the Wiki Clubs item 100 0.25 25 EUR certificates which will be given to the participants.
Subtotal 872 EUR
Teachers' conferences
1 Printed materials unit 2 136 272 EUR Expenses for programme sheets, logos, stickers, notebooks, pens.
2 Hall rent unit 2 100 200 EUR This is an amount with big discount.
3 Coffee breaks n.a. 2 250 500 EUR Four coffee breaks, including refreshments one break with mini bar lunch.
4 Transportation n.a. 2 20 40 EUR Transportation costs for volunteers and materials during the conference.
5 Promotion before the event n.a. 2 26 52 EUR Includes costs for city transport for volunteers for the purpose of promotion.
6 Booklets Booklets: How to use Wikipedia as a teaching tool item 300 0,73 220 EUR The booklets are for both conferences. They will be purchased all at once, with a discount.
Subtotal 1.284 EUR
Wiki Camp
1 Bus transport n.a. n.a. n.a. 620 EUR Costs for bus transport with 59 seats, return ticket, from Skopje to the hotel.
2 Accommodation n.a. n.a. n.a. 2225 EUR Costs for accommodation and meals for 3 days, 2 nights and for 62 participants.
3 Awards n.a. n.a. n.a. 250 EUR Includes costs for awards, notebooks, pens and similar minor awards.
4 Web site n.a. n.a. n.a. 100 EUR Maintain the web site for Wiki Camp
5 Transportation for the volunteers n.a. n.a. n.a. 50 EUR The bus does not have enough seats for all participants.
6 Logistic for expedition n.a. n.a. n.a. 50 EUR Expedition for the participants exploring the area.
7 Certificates n.a. n.a. n.a. 19 EUR Certificates for all participants.
8 T-shirts T-shirts for the participants of Wiki Clubs and Wiki Camps. item 100 2.87 287 EUR T-shirts with printed logo. T-shirts are intended to be given to the participants in the Wiki Clubs and Wiki Camp. They will be purchased as total number of 100 because on that way we get a big discount (one T-shirt with logo is 10 EUR). We need 62 T-shirts for campers, 12 for Wiki Club members, the rest will be shared among user group members and our partner organizations.
Subtotal 3,601 EUR
Total 5,757 EUR

Community

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Community activities
1 Members'meetings month 12 30 360 EUR Expenses for regular meetings of the members on monthly level, in order to maintain the ongoing projects and to plan the future events. The sum is the same as in 2018.
2 Assembly meeting annual 1 200 200 EUR Expenses required for organizing an assembly for the members.
Total 560 EUR

Administration and promotion

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No. Item Description Unit No. of units Amount per unit Total amount Currency Notes
Administration
1 Notary and Central Registry annual n.a. n.a. 42 EUR Notary and Central Registry fees for annual statement and data update.
2 Bookkeeper month 12 50 600 EUR The projected amount is the minimal amount of bookkeeper's fees in the Republic of Macedonia.
3 Bank account month 12 10 120 EUR Fees charged by the bank to maintain the account and execute transactions.
4 Telephone service month 12 10 120 EUR Telephone costs.
5 Webpage annual 1 150 150 EUR Expenses for maintaining a web page and a blog.
6 Post office fee annual 1 50 50 EUR Post office fee for sending awards and documents.
Subtotal 1,082 EUR
Office Maintenance and Promotion
1 Office supplies n.a. n.a. n.a. 105 EUR Paper, clips, transparent files, stickers, etc.
2 Toner item 1 120 120 EUR
3 Flyers item 1000 0.1 100 EUR Flyers for Wiki Clubs
4 Business cards item 200 0.096 19 EUR Business cards for four active members and Board members of GLAM Macedonia. 50 business cards per person is enough for one year activities.
5 Exhibition stand item 1 230 230 EUR We need exhibition stand for public events. We expect to have at least 6 such an events in a year.
Subotal 574 EUR
Total 1,656 EUR

Summary table

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No. Item Total amount Currency Note
1 GLAM 3,000 EUR Wikipedian in Residence
2 Education 5,757 EUR Wiki Clubs, Wiki Camp and Conference for teachers
3 Community 560 EUR Members' meeting, assembly meeting
4 Administration and promotion 1,656 EUR Administration, office maintenance, and promotion
subtotal 10,973 EUR
5 contingency fee 27 EUR
Total
11,000
EUR