GLAM Macedonia User Group/Budget plan 2018

This is the Budget plan of the activities of GLAM Macedonia User Group for 2018.

Budget tables

Programme expenses

GLAM

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wikipedian in Residence
1	Wikipedian in Residence		month	6	500	3.000	EUR	Compensations for the WiR, including the taxes and fees requited by the State law. This is the amount to send two WiRs in two GLAM institutions, 6 months each.
2	Staff		month	12	590,5	7.086	EUR	Compensations for the employee, educator, including the taxes and fees requited by the State law.
	Subtotal					13.086 3000	EUR
Photo competition
1	Photo competition		unit	1	1.350	1.350	EUR	Including: 500 EUR (5 awards x 100 EUR), 300 EUR - image printing (15 x 20), 250 EUR - merchandise, certificates and other expenses for volunteers and jury members, 300 EUR - catering for the closing event. Photo competition is planed to hold in GLAM institution, in collaboration with the museum in Skopje.
	Subtotal					1.350	EUR
	Total					14.436 3.000	EUR

Education

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wiki Clubs
1	Awards	awards for the members of the Wiki Clubs	n.a.	n.a.	n.a.	257	EUR	Includes expenses for mugs, pens, notebooks and minor awards. The sum is the same as in 2017 for awards.
2	Local travel and refreshment for volunteers	expenses for local travel and refreshments	n.a.	n.a.	n.a.	270	EUR	Expenses for local travel and refreshment for volunteers involved in Wiki Clubs as educators.
3	Certificates	certificates for the participants of the Wiki Clubs	item	100	0.25	25	EUR	certificates which will be given to the participants.
	Subtotal					552	EUR
Teachers' conferences
1	Printed materials		unit	2	136	272	EUR	Expenses for programme sheets, logos, stickers, notebooks, pens.
2	Hall rent		unit	2	100	200	EUR	This is an amount with big discount.
3	Coffee breaks		n.a.	2	250	500	EUR	Four coffee breaks, including refreshments one break with mini bar lunch.
4	Transportation		n.a.	2	20	40	EUR	Transportation costs for volunteers and materials during the conference.
5	Promotion before the event		n.a.	2	26	52	EUR	Includes costs for city transport for volunteers for the purpose of promotion.
6	Booklets	Booklets: How to use Wikipedia as a teaching tool	item	300	0,73	220	EUR	The booklets are for both conferences. They will be purchased all at once, with a discount.
	Subtotal					1.284	EUR
Wiki Camp
1	Bus transport		n.a.	n.a.	n.a.	620	EUR	Costs for bus transport with 59 seats, return ticket, from Skopje to the hotel.
2	Accommodation		n.a.	n.a.	n.a.	2225	EUR	Costs for accommodation and meals for 3 days, 2 nights and for 62 participants.
3	Awards		n.a.	n.a.	n.a.	250	EUR	Includes costs for awards, notebooks, pens and similar minor awards.
4	Web site		n.a.	n.a.	n.a.	100	EUR	Maintain the web site for Wiki Camp
5	Transportation for the volunteers		n.a.	n.a.	n.a.	50	EUR	The bus does not have enough seats for all participants.
6	Logistic for expedition		n.a.	n.a.	n.a.	50	EUR	Expedition for the participants exploring the area.
7	Certificates		n.a.	n.a.	n.a.	19	EUR	Certificates for all participants.
8	T-shirts	T-shirts for the participants of Wiki Clubs and Wiki Camps.	item	100	2.87	287	EUR	T-shirts with printed logo. T-shirts are intended to be given to the participants in the Wiki Clubs and Wiki Camp. They will be purchased as total number of 100 because on that way we get a big discount (one T-shirt with logo is 10 EUR). We need 62 T-shirts for campers, 12 for Wiki Club members, the rest will be shared among user group members and our partner organizations.
	Subtotal					3.601	EUR
Science experiments
1	Science experiments		n.a.	n.a.	n.a.	360	EUR	Expenses for doing and recording science experiments. Recording are to be uploaded on Commons. After the experiments will be uploaded on Commons, we plan to hold edit-a-thon with the Wiki Clubs members in order to use the videos in the proper articles.
	Subtotal					360	EUR
	Total					5.797 5.437	EUR

Community

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Community activities
1	Members'meetings		month	12	30	360	EUR	Expenses for regular meetings of the members on monthly level, in order to maintain the ongoing projects and to plan the future events. The sum is the same as in 2017.
2	Assembly meeting		annual	1	200	200	EUR	Expenses required for organizing an assembly for the members.
3	Editing competition		month	1	297	297	EUR	Expenses for awards and organising an editing competition. The duration of the editing competition is one month.
4	Edit-a-thon		month	12	50	600	EUR	Expenses for organizing edit-a-thon. In 2017, we have 9 events, 7 of them edit-a-thons.
5	Book		item	500	2	1000	EUR	Expenses for publishing a book, one title - 500 printed copies.
6	Wikimania 2018		person	1	2000	2000	EUR	To send at least one GLAM Macedonia member at Wikimania
	Subtotal					4.457 560	EUR
	Total					4.457 560	EUR

Administration and promotion

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Administration
1	Notary and Central Registry		annual	n.a.	n.a.	32	EUR	Notary and Central Registry fees for annual statement and data update.
2	Bookkeeper		month	12	50	600	EUR	The projected amount is the minimal amount of bookkeeper's fees in the Republic of Macedonia.
3	Bank account		month	12	5.41	65	EUR	Fees charged by the bank to maintain the account and execute transactions.
4	Telephone service		month	12	10	120	EUR	Telephone costs.
5	Webpage		annual	1	150	150	EUR	Expenses for starting and maintaining a webpage and a blog.
	Subtotal					967	EUR
Office Maintenance
1	Office supplies		n.a.	n.a.	n.a.	40	EUR	Paper, clips, transparent files, stickers etc.
2	Printer		item	1	75	75	EUR
3	Digital camera		item	1	366	366	EUR
4	IT set		set	1	50	50	EUR	IT set: used monitor, keyboard, mouse and wi-fi USB connector for Wiki Club
5	Laptop		item	1	450	450	EUR	Lap top is for employee educator.
	Subtotal					981 531	EUR
Promotion
1	Flyers		item	1000	0,1	100	EUR	Flyers for Wiki Clubs
2	Business cards		item	200	0,096	19	EUR	Business cards for four active members and Board members of GLAM Macedonia. 50 business cards per person is enough for one year activities.
3	Exhibition stand with flyer holder		item	1	230	230	EUR	We need exhibition stand with flyer holder for public events. We expect to have at least 6 such an events in a year.
	Subtotal					349	EUR
	Total					2.297 1.847	EUR

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Summary table

No.	Item	Total amount	Currency	Note
1	GLAM	14.436 3000	EUR	Wikipedian in Residence and Photo competition
2	Education	5.797 5.437	EUR	Wiki Clubs, Teachers' conferences and Wiki Camp
3	Community	4.457 560	EUR	Members' meeting, assembly meeting, editing competition, and edit-a-thons
4	Administration and promotion	2.297 1.847	EUR	Administration, office maintenance, and promotion
	subtotal	26.987 10,844	EUR
5	contingency fee	156	EUR
	Total	18.096 11.000	EUR