Art+Feminism User Group/Planning/Staffing2020-2021

Link to Grant proposal

Legal Status of Workers and Fee Rationale

Most positions will be 1099 contractors. The two staff roles of Executive Director and Program Manager will be positions on payroll with w4s/w2s.

Executive Director

As detailed in the 2019-2020 staffing plan, we created a full time staff position for the role of Executive Director. Kira Wisniewski was hired for that role and started on October 1, 2019. You can see the description of the role here. Establishing and maintaining this role is critical to the ongoing stability of the organization. The Executive Director reports to the Board of Directors. This position is entirely remote and shepherds a core global leadership team and currently oversees one staff position.

Program Manager

Why

Formerly part time Project Administrator, detailed in the 2019-2020 staffing plan, we want to expand this position to a full time position to increase capacity and stability of the organization. We hope to increase our staff by 33% by expanding and evolving the role of part-time Project Administrator to full-time Program Manager. By expanding this position to full-time, the Program Manager will be able to fully take on the daily operations and completely oversee the primary parts of the annual campaign, which builds the overall capacity of the leadership team. Nina Yeboah is uniquely qualified for this role. She started with the organization in 2018 as a Community Fellow and has served as Project Administrator for the past year, in a part-time capacity, where she has exceeded all expectations. Her experience and leadership has been instrumental in the ongoing evolution of how our annual campaign operates. She's been critical to the development of how we work and the systems we use.

What

Operations

Manage the annual campaign. Key areas:

Event Funding: managing A+F event funding opportunities; guiding organizers in WMF funding opportunities (i.e., Rapid Grants)
Lead and coordinate on-boarding process for Regional Ambassadors
Lead and facilitate monthly small group Regional Ambassador meetings
Conduct one-on-one meetings with Regional Ambassadors as needed
Lead and organize mid-campaign check-ins with Regional Ambassadors
Create and maintain campaign calendar
Lead and maintain internal campaign communications
Lead, maintain, and organize CRM around the campaign (Streak)

Work with a representative from the Core Leadership Team to support Project Assistants, Fellows, and Consultants, as necessary.
Work with a representative from the Core Leadership Team to support and nurture the network of Regional Ambassadors in their work of assisting the *organizers of Art+Feminism events; this involves communicating with them in a timely manner and according to established deadlines.
Work with the Executive Director to develop an internal communication strategy so that all members of the organization are clear about their responsibilities.
Support the Executive Director in day-to-day operations.
Work with the Executive Director to analyze and improve operations and workflows.

Administrative

Field all incoming email to info@artandfeminism.org account; depending on funding structures, this may include supervising a Community Fellow who assists with this correspondence.
Collect, update and maintain the organization's databases and statistical information to present to the Executive Director and the leadership collective.
Manage the organization's data and metrics management platforms
Update and maintain the accounts and repositories of information of the organization: email accounts, Google Drive, website.

Finances

Manage A+F event funding (microfunding)
Update application and guidelines
Notify awardees and disburse stipends
Track disbursements and create reports for team review and financial reporting
Work with the Executive Director in financial reporting.

Qualifications:

Must be passionate about the arts, intersectional feminism, and open source culture.
Strong self-awareness and high emotional intelligence.
Ability to work independently and as part of a team.
Strong organizational and project management skills.
Proficiency in Word, Google apps, and Wikipedia. Preferred experience with analytics tools such as WikiData.
Proficiency in project management and customer relations tools such as Slack, Streak, and Trello.
Bachelor’s degree or equivalent experience.

Lead and Regional Organizers

Description for Lead Organizers here

Description for Regional Organizers here

This budget increases Lead Co-organizers by a little more than 6% and increases Regional Organizers by 20%. We’re extending the Regional Organizers term to be year-round. When this structure was first imagined, the primary role was around the annual campaign and therefore was not a 12-month commitment. Beginning with the 2020-2021 campaign year, we will be restructuring this role into a program that will include more robust support for personal and professional goals. There will be opportunities for this year’s organizers to help share that future. Extending the term is a step towards the creation of this program to engage our global team year-round.

2020-2021 Lead and Regional Organizer staff includes:

3 Lead Co-organizers
19 Regional Organizers

Last year we proposed 15 Regional Organizers and ended up restructuring to have 18 out of necessity. And this year a New Regional Organizers will be dedicated to working with Indigenous Communities. Since we are a US-based organization and produce primarily English communications, some of our Regional Organizers do the additional administrative task of translation to their local organizers. We’d like to offer an additional stipend for those organizers.

We plan to continue to build out our Regional Organizer program so we can continue to build capacity for future growth.