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Africa Environment/Microfunding/Botswana Climate Change article creation, improvement and translation edit-a-thon

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Proposed project

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Submit of request
This request for micro-funding to Africa Environment Wikifocus has just been submitted by Kolobetsoo on 26-02-2023 and has been selected for support.

Description

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Please add description of the request, with all the necessary details.

Looking at the current climate change information about Botswana it was last updated in 2010. For the past past 10 years there is no record about Botswana climate change let alone anything about its impact. Botswana is considered highly vulnerable to climate variability and change.

This project seeks to:

  • to engage the relevant authorities to Improve and update the existing information about climate change
  • To translate existing articles about climate change to setswana
  • To organize a community sensitization session about climate change and its impact in Botswana

Context

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Please specify the context of your request.

This project is designed to

  • Update the already existing information about climate change in Botswana
  • Translate articles about climate change in Setswana through Edit-a-thon sessions
  • Create awareness about Climate change and its impact in Botswana (Panel of discussion)
  • Empower new and existing editors in Wikipedia

Team

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Please specify who is submitting the request, and what their experience is to run activities

  • list all people involved, with their linked username
  • Oteng Tiro Sandra Kolobetso: Project Lead
  • Candy T Khohliwe :Co- Organiser
  • Leungo Mokgwathi :Volunteer
  • clarify whether the request is from an affiliate usergroup, a non-affiliated group, or an individual
    • This is an individual project
  • also clarify whether the funds would be transferred to an individual or to an organization bank account
    • Funds will be transferred to an individual account

Fallout

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  • Number of returning Participants: 10
  • Number of New Editors: 10
  • Number of new and improved articles 100
  • Number of events 3 ( 2 Edit-a-thons and 1 panel of discussion)
  • Engage 1 Volunteer

Budget

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Object Unit price (P) Quantity Total (P)
Internet sub P400 3 P1200
Lab (for Edit-a-thons) P2000 2 P4000
Panel of discussion (venue and snacks) P3000 1 P3000
Food (water, Drinks and lunch) for edit-a-thon P2000 2 P4000
Advertising(Poster Design,and social media boosting) P1000 1 P1000
Transportation (From and to events running errands for the sessions and participants with no transport fare) P800 1 P800
Incentives (Guest speakers and organisers 8 t-shirts (P120 each) certificates for all participants(design and print P20 each), Water Bottles 23 (60 each) ) P2740 1 2740
Communications (planning, booking lab, guests and participants) P500 1 P500
Contingency P500 1 P500
Baby care P700 1 P700
Total P18440 $1406.15 (0.07626)


Any changes made to the budget after the application is submitted will void the application. You will then need to submit an updated application



Final Report

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Final Report
This is the final report on micro-funded project for Africa Environment Wikifocus.

Guidelines

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  • Format of the report : the report must be provided as a wiki page on meta
  • Where to submit your report : linked to your request for micro-funding. A link has been added to your request for micro-funding. Please provide your report on that wiki page
  • Deadline to submit the report : 15th May 2023
  • Language : English or French

Summary

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Activities Record

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Consider including the following information:

  • What did you do?
    • We did 1 online training, 1 in-person edit-a-thon training and a panel discussion
  • Who organised it all? Who was on your team (who did what?)?
    • Kolobetsoo organised the online training and conducted it, the in-person edit-a-thon training and conducted it, identified the possible stakeholders for the panel discussion, made payments, liaised with the identified venues for the panel discussion, communicated with the panelist and ensured that everything was on track and also attended the media coverage requests. Ms Lito was responsible for finding sponsors for the panel discussion and setting up the draft for Climate in Botswana page. Mothusi Sekhomba resnponsible for identifying possible venue for the panel dicussion and taking quotations, responsible for media coverage and identifying the possible organisation as participants for the panel discussion . Shoodho was responsible for moderation
  • Did any organisations or associations or groups partner with you to make it happen? If so, who are they?
    • We did not find any partner, but we reached out to many organisations and individuals unfortunately no one came forth
  • When did you hold events, where and how? How did you let people know about it?
    • Online training session was on the 25th March 2023 , online through google meet, we advertised on facebook and in all our whatsapp groups.
    • In-person edit-a-thon training was on the 8th April 2023 at University of Botswana, we advertised on facebook and in all our whatsapp groups
    • Panel Discussion was on the 26th of April 2023 at the Big 5 Lodge, Mogoditshane, We advertised on facebook, Whatsapp group, Radio RB2, At Radio Gabs FM and Botswana Television
  • Who attended your event/s? What did they do at the event? What did they think of the event you held?
    • The online edit-a-thon training was attended by both new and retaining participants, it was a beautiful interactive session and most of them showed so much interest in article translation.
    • The in-person edit-a-thon was attended by retaining editors only. This session was mostly affected by the fact that it was on a holiday.
    • The panel discussion was attended by different organisations who are interested in the issues of climate, the researchers and the public. it was a beautiful interactive session. Some participants felt like enough was not being done when it come to addressing issues of climate change.

Documentation of activities

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Consider including the following information:

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  • Quotes reflecting participant experiences

Social media posts and/or reports

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  • Links to any media coverage

Goals and Outcomes

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Did you meet your goals? Are you happy with how the project went?

  • No i did not meet all my goals but i am happy with how the project went.

Please use the table below to report on the outcomes achieved, starting with the original targets you shared in your proposal for the microgrant.

Final project metrics
Proposed metrics Anticipated outcome Achieved outcome Explanations
New participants 10 1 They just registered, created accounts but never contributed. We have 9 registered new editors but only 1 contributed
Retaining Editors 10 8 The contribution was very low because the editors felt like the articles were too long and have very difficult scientific terms.
Number of new and improved Articles 100 new Articles 42 improved 45 The terminology in articles related to climate made it difficult for participants to translate as much articles s they wished.
Number of events 3

2 edit-a-thons and 1 panel discussion

3 events done

1 online edit-a-thon training 1 in-person edit-a-thon and 1 panel discussion

I have learnt a lot from organising all the events.
Number of volunteers engaged in planning 1 2 Their involvement was of great help

Learnings

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What did you learn? What are you proud of? What was challenging? From this experience, what would you do differently if you had to do it again?

  • I have learnt that topics like climate are not widely discussed or given attention, so they need a lot of time in planning and advertising to get more people involved
  • Most of the editors only edit during the edit-a-thon in-person event, next time we need more of them
  • With so much terminology in the climate articles the Setswana keyboard or dictionary needs to be improved
  • Its not easy to involve government departments because of their protocols they need at least a minimum of two months notification ahead of the event.
  • Discussions around climates needs to be conducted more often for community sensitisation.
  • There is need to engage in serious articles creation around climate topics in Botswanana because there is less information both in English and Setswana.
  • Working as a team makes things easy.
  • The spirit of volunteerism is slowly fading away, many people did not participate because this time around there was no price money to be won.

Finances

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How did the initial proposed budget compare to the final costs of the project? Were there any unexpected costs or changes to your initial budget.

Add here...

Use the table below to display your initial request, include the approved line items on your proposal and the proposed cost of these. Insert the real cost of each expected line. Add extra lines for additional expenses that were not anticipated in the proposed budget. If your budget is in local currency, please use the exchange rate on the date (or an average of the dates) that your money was transferred to your account. Historic mid-rates can be found here.

Please reuse your initial request, provide initial budget for each line, indicate actual expense for each line, and finally justify significant differences.

Final Cost of Project
Proposed line item Initially budgeted Actual spend Explanations (of differences)
internet Subscription P1200 P2019 I initially budgeted for 3 people but we ended up having 4. and internet subscription have been increased from P400 to P560 except for 1 person.
Lab (for Edit-a-thons) P4000 P2500 Initially planned for 2 In-person event but ended up having 1
Panel of discussion (venue and snacks) P3000 P4350 Looking at the number of people who were registering to attend we were forced to book for 50 people and the price increased.
Food (water, Drinks and lunch) for edit-a-thon P4000 P1093.95 we had only 1 in-person event instead of 2 which was not well attended, i think it was because of it was on a holiday many people have travelled for Easter.
Advertising(Poster Design,and social media boosting) P1000 P1073 The social media boosting increased the budget a bit.
Transportation (From and to events running errands for the sessions and participants with no transport fare) P800 P1200 We were forced to do a lot of follow ups and venue checking for the panel discussion, which increased the amount we spent on transportation
Incentives (Guest speakers and organisers 8 t-shirts (P120 each) certificates for all participants(design and print P20 each), Water Bottles 23 (60 each) ) P2740 P1340 We initially planned for 20 participants but less than 10 people contributed.
Communications (planning, booking lab, guests and participants) P500 P675 We used a lot of airtime in calling different departments, venues for panel discussion and finding speakers
Contingency (Photography P900, chairs and side tables P1250 and bank charges P244.26 + P527.50, stationary 108.50) P500 P2921.76 We had to add photography for clear and nice pictures of the panel discussion, chairs and side tables for the panelist and other for bank charges
Baby care P700 P1050 Sometimes i had to come home late which forced me to pay overtime for baby care.

Total grant money agreed (in USD): $1410

Total grant money received (in USD or local currency): P18235,71

Exchange rate on day/s of receipt of funds:

Total project spent (in USD or local currency): P18261.21

Unspent funds
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If there are remaining funds, please list the amount here. Remaining funds should be discussed with the Wiki In Africa team. Think about what you would like to do with the remaining funds to further this project. Let us know your ideas below.

Unspent amount (in USD): 0

Anything else

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Here you can include any information you think would be useful for the organising teams to know.

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