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Wikimania 2015 bids/Cape Town/Meeting notes/2013-12-04

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Present

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  • Douglas S
  • Kim L
  • David R
  • Oarabile M
  • James H

Previous minutes

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Wikimania_2015_bids/Cape_Town/24-11-2013-BidTeam-Meeting

Bid website

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  • Design input needed from Kim
  • Italian bid looks good (Ilario V)
  • Shouldn't have a "landing page" - go straight into tabs page - split content up into relevant categories.
  • London bid: people missed content which was in the tabs.
  • Suggestion: have a landing page as one of the tabs; very basic. Recycle lots of the other information into the other tabs without losing too much. - call that tab "introduction" or "summary".
  • Cape Town bid page (logistics) - instead of having the normal Wiki-thing there, rather break that tab into sub-tabs (e.g. visas, hotels, etc.), or have a well-organised contents list, to avoid the confusing tabs-within-tabs type of layout.
  • Vision: don't go into too much detail - leave it open as much as possible.

Info

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  • Wesgro info needed - updated figures on hotels; map of surrounding hotels. Maybe from CT partnership.
  • CTICC booking confirmed for the 28 July to 2 Aug.
  • Visas: Douglas made a new visa map.

To do

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This is a secondary priority to substance.

  • Develop an "intro to Cape Town" bid video.
    • connect to Victor Grigas for advice. - maybe Sustainiafrica(sp?) could help, but doubtful.
    • Not clear how we could pay for it if we were doing ourselves.
    • Maybe Tourism South Africa could help, via Substance Film.
  • Start a narrative video - Explaining the vision of the conference.

Key speakers

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  • Would be nice to have African keynote speaker.

Options so far

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Possible top priorities

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  • Wifi - CTICC have confirmed that they have a supplier who specializes in very high bandwidth / many devices.
  • Cheap accommodation is important.
  • Robust budget required. Very important. Talk to Ellie for 2013 actual costs; WMDC did provide actual costs.

Sponsorships

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  • Sponsorships are not required, but could be hard to get.
  • Hard to make a clear business case / value proposition.
  • Access to WMF developers attracted Google.
  • Access also attracted Saylor foundation (gave them a booth).
  • NGOs with an interest in developing world IT might be interested.
  • Maybe also companies who're interested in expanding their African outreach.
  • Possible sponsors:
    • Ditata
    • Maybe Sentech?
    • Sinenjongo High School got access via FNB's internet provider. Follow those contacts.
    • Dimagi is a startup, so depending on their funding they might be able to sponsor, and maybe they would like access. Their audience is NGOs.
  • Sponsorship as a means of building goodwill in the Wikipedia community
  • Could earmark donations from US firms to WMF for Wikimania 2015, so that they could get tax write-off. (For reference: for a U.S. company to write off a donation, it needs to be either a business marketing expense or a contribution to charity—they could in theory give to Wikimedia ZA but it may be easier to convince accountants and the like to send money to a U.S. charity)

Ellie will help with the foundation side of things (especially hotels), but we need a local coordinator. We have many offers since we connected to CTICC.

To do list for the next meeting

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(for everyone to work on)

  • Keynote speakers
  • List of possible sponsors
    • In Africa: ie. Didata, FNB
    • International companies in Africa: ie. Dimagi
    • International: ie. Google
  • List of expenses for the possible budget

Next meeting

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2 January 2014 19:00 South African time, 17:00 UTC. Etherpad link Cheap flights link

Further reading

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