Wiki Loves Women ToolKit Event

Event checklist

IDENTIFY A TEAM. It is easier to organise an event as a team of 2-5 people than all alone. Each organiser skills add up, it is more fun, and during the event, it is clearly easier to deal with everyone needs and requests.

FIND A VENUE. We encourage you to use a free, public space for your event. A WLW event is a perfect program for libraries, museums, universities, community led co-working spaces, or simply a partnering NGO. Look into local public institutions and ask if they would be interested in partnering with you or adding the Edit-a-thon to their list of programs for the year.

SECURE THE DATE AND TIME Consider your audience: schools often choose a weekday like Friday. NGOs may prefer a week-end. Identify the best day and the time. We recommand at least 3 hours. It is often a good idea to include a time slot for a shared meal.

CREATE YOUR WIKIPEDIA USERNAME AND PASSWORD Don’t have an account on Wikipedia? Create a username and password using this link.

REGISTER YOUR EVENT ON THE DASHBOARD The Dashboard is a tool we use to track edits to articles during edit-a-thons. It is also a great tool to track the activity of each participant, during and after the event. Once you tried it, you will not be able to do an event without it. You can find it here. We also made this step by step guide that shows you how to use it. You’ll need your Wikipedia username and password that you just created to sign-in to the Dashboard.

SUBMIT YOUR EVENT DETAILS Wiki page

REQUEST ACCOUNT CREATOR STATUS FOR YOUR EVENT Wikipedia has a limit on the number of accounts that can be created in a day by one person. Encourage your event participants to register an account on Wikipedia all by themselves prior before they come. You can also request permission to create accounts on Wikipedia so that you can do it the day of. To request account creator status, add your username to this page:xxx.

GET SOCIAL Use the hashtags #wikiloveswomen to share your stories or your organizing work. Follow us on Facebook and Twitter and share ! You can also join our Facebook group xxx to connect with fellow organizers and get quick answers to any questions you might have

etc.

Choose focus topic

Decide the focus of your event. Establish a list of articles to work on. You may list or pick up suggestions from this page : Wikipedia:Wiki Loves Women/Suggested articles

Find a venue

We encourage you to use a free, public space for your event. This might be in libraries, museums, community led co-working spaces, and universities. Look into local public institutions and ask if they would be interested in partnering with you or adding the Edit-a-thon to their list of programs for the year.

Secure the date and time

This is an easy one. Consider your audience: schools often choose a weekday like Friday. Once you have a date and a time, the next step is to find a dope person experienced in Wikipedia who can help to lead trainings at your edit-a-thon.

Submit your event details on the event page

This is the page Wikipedia:WikiProject Wiki Loves Women/Current activity

Request account creator status for the event

Wikipedia has a limit on the number of accounts that can be created in a day by one person. Encourage your event participants to register an account on Wikipedia prior before they come. You can also request permission to create accounts on Wikipedia so that you can do it the day of. To request account creator status : https://en.wikipedia.org/wiki/Wikipedia:Event_coordinator

Register your event on the dashboard

The Dashboard is a tool we use to track edits to articles during edit-a-thons. You can find the Wiki Loves Women dashboard program here : https://outreachdashboard.wmflabs.org/campaigns/wiki_loves_women_2018/overview
Please register your event under the Wiki Loves Women program. You’ll need your Wikipedia username and password that you just created to sign-in to the Dashboard.

Add list of articles suggestions on the dashboard

Add the articles you intend to work on, or that you want to suggest your participants to work on to the dashboard. You may even consider assigning them to certain attendees.

Get social

Use the hashtag #wikiloveswomen to share your stories or your organizing work. Publish info on twitter and on Facebook.
Current handles: http://www.twitter.com/wikiloveswomen and http://www.facebook.com/wikiloveswomen

Invite

Invite participants and inform press (by email).

After the event

Write a small report for this page : Wikipedia:WikiProject Wiki Loves Women/Current activity. Do not hesitate adding pictures of participants.

Templates

Assigning an article to the Wiki Loves Women Task Force

To assign an article to the Wiki Loves Women Task Force, add the {{WikiProject Wiki Loves Women}} template to the article's talk page:

{{WikiProject Wiki Loves Women|class= |importance= }}

You are encouraged to assess the quality of the article and rank its importance to the project while you are adding the template.

Category impacted : Category:WikiProject Wiki Loves Women articles

User page templates

Members of the task force are invited to add this box to their user pages:

This user is a member of Wiki Loves Women.

To add this template, paste the following code into your user page:

The following is the Barnstar notice for the winners of the Wiki Loves Women #15Challenge:

Template:Wiki Loves Women Challenge Winner Barnstar

Awards

Wiki Loves Women Barnstar

This award is from the Wiki Loves Women project. It is awarded to editors who make significant contributions to the coverage of notable women from Africa or women's issues in Africa.