Grants:PEG/WM RS/Annual plan 2012-2013

Funded

This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2012-13. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page now. They will be reverted.

This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
To review a list of other funded submissions by fiscal year, please visit the Requests subpage, and to review the WMF Grants Program criteria for funding please visit the Grants:Index.

Legal name of chapter or nonchapter group: Wikimedia Serbia
Grant contact name: Goran Obradović
Grant contact username or email: mailto:obradovicgoran@gmail.com
Grant contact title (position): President of Wikimedia Serbia
Full project name: Annual plan 2012-2013
Amount requested (in EUR): 51,000.00
Provisional target start date: September 15 2012
Provisional completion date: ~~September 15 2013~~ 31 December 2013

Budget breakdown

Office

Office space

No	Office space	Qty	Unit	Qty	Unit	Unit Price (Phil)	Total Price (Phil)	Total Amount (Phil)	Total Amount (Phil)
1	Space rental	1	Office	12	months	57,000.00	684,000.00	7,354.84	6,000.00
2	Taxes for office space rental *	20%	month	12	months	11,400.00	136,800.00	1,470.97	1,200.00
3	Electricity, heating, communal expenses etc.			12	months	20,000.00	240,000.00	2,580.65	2,105.26
4	Internet			12	months	5,000.00	60,000.00	645.16	526.32
5	Telephone line	1	line			11,800.00	11,800.00	126.88	103.51
6	Telephone costs	1	line	12	months	4.000,00	48,000.00	516.13	421.05
	Subtotal						RSD 1,180,600.00	USD 12,649.62	Phil 10,356.14

Remarks:

*According to the current regulations of Republic of Serbia, the tax for office space rental is 20%. However, there is a possibility that the tax will be increased, but that isn't expected in the next two quartals.

Office equipment

No	Office equipment	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Computer and screen	3	pieces	80,000.00	240,000.00	2,580.65	2,105.26
2	Scanner	1	piece	20,000.00	20,000.00	215.05	175.44
3	Phone machine	2	pieces	3,000.00	6,000.00	64.52	52.63
4	Other small inventory			20,000.00	20,000.00	215.05	175.44
5	OS Softwares				23,250.00	250.00	203.00
	Subtotal				RSD 309,250,00	USD 3,325.27	EUR 2,712.72

Office furniture

No	Office furniture	Qty	Unit	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Office chair	1	price	2	pieces	15,000.00	30,000.00	322.58	263.16
2	Conference chairs	1	price	12	pieces	4,750.00	57,000.00	612.90	500.00
3	Office desk	1	price	2	pieces	20,000.00	40,000.00	430.11	350.88
4	Conference table	1	price	1	piece	40,000.00	40,000.00	430.11	350.88
5	Cabinet and commodes					40,000.00	40,000.00	430.11	350.88
6	Decoration and others					40,000.00	40,000.00	430.11	350.88
	Subtotal						RSD 247,000.00	USD 2,655.91	EUR 2,166.67

Office material

No	Office material	Qty	Unit	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Toner and printing paper, and other paper	1	price	12	months	3,000.00	36,000.00	387.10	315.79
2	Writing material	1	price	12	pieces	2,000.00	24,000.00	258.06	210.53
3	Other	1	price	1	piece	15,700.00	15,700.00	168.82	137.72
	Subtotal						RSD 75,700.00	USD 813.98	EUR 664.04

Total office cost

No	TOTAL A	Total Price (Phil)	Total Amount (Phil)	Total Amount (Phil)
AA	Office space & telecommunications	1,180,600.00	12,649.62	10,356.14
AB	Office equipment	309,250,00	3,325.27	2,712.72
AC	Office furniture	247,000.00	2,655.91	2,166.67
AD	Office material	75,700.00	813.98	664.04
	Total AA + AB + AC + AD	RSD 1,812,550.00	USD 19,489.78	Phil 15,899.56

Employee and operational costs

Employee

No	Secretary General	Qty	Unit	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Monthly salary	1	price	12	months	74,100.00	889,200.00	9,561.29	7,800.00
2	Tax and benefits for employee *	62.13235%	month	12	months	46,040.00	552,480.00	5,940.65	4,846.62
3	Travel expenses	1	price	12	months	5,000.00	60,000.00	645.16	526.32
4	Phone	1	price	12	months	2,000.00	24,000.00	258.06	210.53
	Subtotal						RSD 1,525,680.00	USD 16,405.16	EUR 13,338.16

Remarks:

*According to the current regulations of Republic of Serbia, health benefits and pension insurance taxes are 62.13235% of the salary. However, there are indications that the Government might consider the option for lowering the taxes to about 54% (+-2%). If such reduction does occur, WMRS will return the appropriate amount or offer a rebalance of the budget to the WMF.

Bookkeeping

BB	No	Bookkeeping	Qty	Unit	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
	1	Bookkeeping			12	months	5,700.00	68,400.00	735.48	600.00
		Subtotal						RSD 68,400.00	USD 735.48	EUR 600.00

Operational costs

BC	No	Operational costs	Qty	Unit	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
	1	Operational costs			12	months		93,000.00	1,000.00	815.79
		Subtotal						RSD 93,000.00	USD 1,000.00	EUR 815.79

Total employee and services cost

No	TOTAL B	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
BA	Secretary General	1,525,680.00	16,405.16	13,338.16
BB	Bookkeeping	68,400.00	735.48	600.00
BC	Operational costs of the board	93,000.00	1,000.00	815.79
	Total	RSD 1,687,080.00	USD 18,140.65	EUR 14,798,95

Projects

For a list of projects with budget specifications, see Grants:WM RS/Annual plan 2012-2013/Main projects

C	Activity	Sources of funding No.1	Sources of funding No.2	Amount from the 1st source in €	Amount from the 2nd source in €	Total in €
1	Wikipedia in Schools	WMF	-	1,250.00	-	1,250.00
2	Wikinews in schools	WMF	-	600.00	-	600.00
3	Work with marginalized groups	WMF	Others	700.00	1,000.00	1,700.00
4	Wiki Expedition	WMF	Others	1,500.00	-	1,500.00
5	Wiki Loves Monuments	WMF	Others	2,257.90	350.87	2,608.77
6	Contests on Wikipedia	WMF	Others	1,200.00	-	1,200.00
7	Read Wikipedia	WMF	Others	-	300.00	300.00
8	QRcodes - Digital Belgrade	WMF	Others	-	1,000.00	1,000.00
9	GLAM Serbia	WMF	Others	3,050.00	2,470.5	5,520.5
10	Creative Commons Serbia	WMF	Others	4,300.00	1,300.00	5,600.00
11	CEE 2012	WMF	Others	-	7,200.00	7,200.00
12	Capacity development & Ad hoc	WMF	Others	5,730.00	-	5,730.00
	Subtotal			20,587.9	13,621.37	34,209.27

Participation in meetings and support for regional cooperation

No	Participation in meetings	Qty	Unit	Qty	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Wikimania*	1	unit	2	scholarships	100,000.00	200,000.00	2,150.54	1,754.39
2	Chapters Conference	3	persons			50,000.00	150,000.00	1,612.90	1,315.78
3	CEE 2013**					171,000.00	171,000.00	1,838.71	1,500.00
4	GLAM camp/conference***					50,000.00	50,000.00	537.63	436.60
5	Regional cooperation & Others (WMRS will cover)					100,000.00	100,000.00	1,075.27	877.19
	Subtotal						RSD 671,000.00	USD 7,215.05	EUR 5883.96

:Remarks:

* Two scholarships for Wikimania 2013.
** Support for the organization of the CEE meeting 2013 and participation in it.
*** Participation at the GLAM conferences. This (or early next) year, WM UK is organizing a large GLAM conference with a participation fee.

Total cost for participation in meetings and support for regional cooperation

Total D	D	RSD 671,000.00	USD 7,215.05	EUR 5,883.96

Taxes and unforeseen expenses

No	Taxes and unforeseen expenses	Unit	Unit Price (RSD)	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Taxes for office space rental *	20%	11,400.00	136,800.00	1,470.97	1,200.00
2	Tax and benefits for employee **	62.13235%	46,040.00	552,480.00	5,940.65	4,846.32
3	Bank services and taxes (projection)		1,000.00	12,000.00	129.03	105.26
4	Unforeseen expenses (exchange rate differences et al.)		100,000.00	100,000.00	1,075.27	877.19
	Subtotal			RSD 801,280.00	USD 8,615.91	EUR 7,028.77

Remarks:

*According to the current regulations of Republic of Serbia, the tax for office space rental is 20%. However, there is a possibility that the tax will be increased, but that isn't expected in the next two quartals.

**According to the current regulations of Republic of Serbia, health benefits and pension insurance taxes are 62.13235% of the salary. However, there are indications that the Government might consider the option for lowering the taxes to about 54% (+-2%). If such reduction does occur, WMRS will return the appropriate amount or offer a rebalance of the budget to the WMF.

Total

No	RETROSPECTIVE*	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
A	Office	1,812,550.00	19,489.78	15,899.56
B	Employees and operational expenses of the board	1,687,080.00	18,140.65	14,798.95
C	Projects	3,899,856.78	41,933.94	34,209.27
D	Participation in meetings and support for regional cooperation	671,000.00	7,215.05	5,885.96
E	Taxes & unforeseen expenses	801,280.00	8,615.91	7,028.77

TOTAL**	RSD 8.182,486.78	USD 87,981.73	EUR 71,776.20

Remark:

*This is a retrospective of all the previous tables.
**In the TOTAL taxes are not counted twice.

No	Revised	Total Price (RSD)	Total Amount (USD)	Total Amount (EUR)
1	Wikimedia Foundation (WMF)	6,629,650.60	71,286.57	58,15493*
2	Wikimedia Serbia (WMRS) & Others	1,642,946.34	17,666.08	14,411.81
	Subtotal	RSD 8.182,486.78	USD 87,981.73	EUR 71,776.20

Remark:

*GLAM grant, WML grant and Wikipedia in Schools grant are funded. So the annual grant will be deduced by $7,442.38. The total amount requested for this annual grant is €50,712.45 -> 51.000,00€.

Background

WMRS started a process of deep reorganization two years ago. Due to changes in law, we had to start a complete reorganization. That included writing new Bylaws, which needed to comply with both WMF and Republic of Serbia laws. After changing Bylaws, WMRS started with large internal changes. We made review of all things that were done before, and started planning future work in order to develop WMRS and with it the Wikimedia movement in Serbia. In the six months, WMRS Board analyzed its capacities in detail and put in a lot of efforts to make them larger. We approved several policies, relating to finances and staff. We also approved a policy regarding protecting our members' private data, in order to improve safety and privacy. We also wrote the general strategy for the period 2012-2014 which is the foundation of our actions in the next two years. Based on the strategy we made the Action plan and Work plan. In order to better promote ourselves, but also WMF and our common goals, mission and vision, as well as projects, we also wrote the Comunication strategy. Reorganization also included making our Board “younger”, by bringing new members.

During this process, we consulted many outside people, in order to do our task as well as possible, and reach our goal. We cooperated tightly with WMF. Ting Chen visited Belgrade, during which period there were several meetings. During those, Ting was introduced to our plans and goals. We also cooperated with the Head of Global South Relationships, i.e. Asaf. We consulted with representatives of several other NGOs in order to get a third party opinion about our plans. We use this opportunity to thank them for their cooperation.

It is important to stress that all policies and the Bylaws were written in cooperation with a lawyer office, in order to make them compatible with all applicable laws.

It is also important to state that, during all these months of reorganization, we managed to successfully organize several projects, such as GLAM conference, several GLAM cooperation, Wikipedia in Schools program, ...

Project goal, scope and list of activities

Starting the office

According to the strategic plan of development, Wikimedia Serbia is planning to open its office for internal and external activities. This intent is justified by the fact that there is a requirement for a central place for administrative and bureaucratic work, and also by the wish and interest of the public, potential partners and members to have information from the first hand.

Due to legal obligations, it's necessary to have a physical address. At this moment, we are registered at the apartment of one of our members, but we don't have access to it. This creates some obstacles and lateness in post delivery, and also problems in communication with authorities and local institution and partners.

To satisfy the needs and adequately respond to the obligations, Wikimedia Serbia plans to open an office.

By owning an office, WMRS will solve the problems of archiving documentation and access to the same; the work quality of the organization will improve and members and partners and will be able to visit our premises daily.

The future office will be the working place for Secretary General, his Assistant and Board members, and it will serve as a place where everybody can get information about WMRS.

The first employee - Secretary General

First employee will be Secretary General, and he will do the tasks specified by the Bylaws and policies. Beside that, Secretary General will provide basic information about the organization and current projects to current and potential members. The employee will work full time with monthly salary

GLAM

Site in Serbian language

- We will work with our partners, continue to support and develop the website glam.wikimedia.org as a place for online texts of models of cooperation and success stories. For the first three months, the site got more than 90 articles, mostly translations from the wiki-site glam.org. For the first three months, the site had nearly 20,000 hits.

Wikipedian in Residence

- We will support the program Wikipedian in Residence. The location and duration of work will depend on the outcome of negotiations with the institutions.

Projects

- GLAM-team will focus its activities in the following year on the implementation of specific projects with GLAM institutions. Among these activities, there is the "QRpedia Project" - installation of QR codes in GLAM institutions.

Promotions

- We will work with our partners to organize several smaller events in order to promote successfully completed projects.

Local goal is comprised of two subgoals:

Development of GLAM program and project realization
Development of the local GLAM team

Global goals include:

Popularization of using QRpedia
Popularization of WMF projects within cultural institutions
Development of Wikimedia projects by writing new articles and obtaining multimedia files.

Fit to strategy

GLAM start up is supposed to attract GLAM institutions to cooperate with local Wikimedia chapter and encourage the use of Wikimedia projects by the GLAM sector. Also, successfully realized projects will raise the credibility and trust in the global Wikimedia movement, but also in WMF and WMRS.

Successful engagement in Wikipedia content related GLAM projects with institutions will add to the quality of existing articles and improve the quantity of articles. Image donations will enrich Wikimedia Commons with new materials, which will be used on articles on Wikimedia projects.

Installing of QR codes in institutions will improve usage and development of QRpedia. By including GLAM staff in project realization the door is opened for them to become regular Wikimedians.

Measures of success

Number of organized and realized projects
Number of scanned QR codes
Inclusion in the media

Participation in meetings and support for regional cooperation

Regional and international cooperation is important for strengthening relationships with other chapters and similar organizations. Regional and international cooperation is important for strengthening relationships with other chapters and similar organizations. That cooperation is important either through events or realization of specific projects, and that is ideal chance for spreading ideas, experiences and problems. From social aspect, participation in events that gathers people form more countries gives better understanding and strong support to their good-will for nonprofit way of Wikimedia goals and vision development. Joint programs and projects are big chance for jointly success and the best results.

Main activitie:

Participating in:

Wikimania 2013
Chapters Conference
CEE 2013
GLAM camp/conference (2012/2013)

The program of cooperation with educational institutions

Wikipedia in schools

- "Wiki Gymnasium" is a project of working with high school students who are taught and trained to work and write in Wikipedia through seminal papers in certain subjects on given topics. The pilot project was held at 7th Belgrade Gymnasium with one class which worked on geography subjects.

- Collaboration with universities has been ongoing for a few years (Faculty of Organization Sciences, Faculty of Electrical Engineering, Faculty of Mathematics), where we work on training students to write articles on Wikipedia, in cooperation with professors and assistants. The goal is to write term papers on given topics within some of the courses.

Wikinews in schools

- Cooperation with the Faculty of Media and Communications (FMC) and media archive Ebart and continuation of the program "Wikinews on FMC." The program includes lectures and working with journalism students throughout the school year.

Local goals:

The continuation of cooperation with educational institutions will enhance our educative program, attract new users and increase quality and quantity of articles on Wikipedia/Wikinews. Besides quality and quantity, Wikipedia/Wikinews will remain in educational institutions as a platform for sharing free knowledge.

Cooperation will also positively affect the type of volunteers which participate in realisation of the project. Successful results are also personal success and impulse for further work.

Global goals:

Increasing of quality and quantity of certain Wikipedia is firstly a success for users of that project, but also for global community. Every local educational program improves and gives legitimacy to global educational programs, which work on introducing Wikimedia projects in educational institutions.

Every global and local goals are directly or indirectly related with mission and vision of Wikimedia movement and Wikimedia Foundation itself.

Fit to strategy

Educational project will give positive results in the following areas:

development of educational programs
enhancing quality of Serbian Wikipedia
increasing the quantity of articles on Serbian Wikipedia
improving cooperations with local institutions
improving cooperations with educational institutions
improving credibility of Wikimedia of Serbia
improving credibility of Wikimedia Foundation and its projects
increasing the number of editors and users on Wikipedia

This project will provide certain number of new articles on Wikipedia. That will increase volume and quality of certain topics. It is good to know that all articles will provide students with help of their professors and assistants, so every sentence will have appropriate bibliographical citations and references. Also, professors and assistants will participate in measuring completeness of articles.

Participation of WMRS in this project builds strong connections with local educational institutions and gives credibility to the mission and vision of WMF and local chapters.

Measures of success

number of institutions that will cooperate with us
number of participants
number of new and/or cleaned-up articles

Creative Commons

CC licenses and the Knowledge Society

- Aimed on building knowledge society and supporting open data, open science and open educational issues. Started on April 26, World Intellectual Property Day in the form of research and dialog with government institutions regarding PSI, opening data, cultural heritage archives, scientific and educational resources. These debates took place at the National Library of Serbia and the paper is available here (for version in English, cf page 8). The plan is to assist the government in the Creative Commons standards implementation as much as possible.

The aim of this project is to support the knowledge society in Serbia by establishing the platform to provide Intellectual Property Rights details relevant for creating, using and re-using educational, scientific, artistic and media contents. These details are related on IP law terms and services including free/open licenses, open education resources and wiki technologies and projects' explanations. That will be a useful, comprehensive and unique IP database in Serbia in Serbian, a first and at present the one of a kind.

We believe that the project will be constant, useful and accessible support in national and international intellectual interaction. Making the proposed database will raise the targeted community awareness of current legal terms and conditions and open content/source in particular, as well as initiatives of creative potentials and their influences in local and global sharing or improving. The target community is the Serbian intellectual community who are not able to access the relevant IP information at the same time on the same place.

Note: This project started in April last year, and until now, the following activities have been undertaken:

legal/IT research of the web database of the crucial national governmental, scientific, cultural and national institutions
dialog with institutions (two debates with the crucial national governmental, scientific, cultural and national institutions) about open licensing
bilingual (Serbian-English) legal research publishing "Srbija i Drustvo znanja/Serbia and Knowledge Society"
legal analysis of the directions for the governmental websites establishing and licensing produced by Digital Agenda of the Republic of Serbia and this legal analysis results publishing in the form of public statement or participating in the public debate regarding these directions organized by Digital Agenda of the Republic of Serbia.

Fit to strategy

The proposal (The Knowledge Society) consists of two projects. The first-one is completely new and the other existed from 2006 (CC Serbia) on a voluntary basis, which has to be technically and instructively improved.

These two projects (Open Knowledge and Innovation Platform and Creative Commons Serbia) will be established as unique e-platforms in Serbia in Serbian to include more Serbian people, groups and institutions to access or contribute to wiki projects. Supporting the creative participation of the Serbian community - from marginalized to institutional, they could be useful for other national communities in the region who use or understand the Serbian language and deal with legal similarities (Bosnia, Croatia, Macedonia, Montenegro) to build free and open content cooperation and share experiences in the future. These projects will also stimulate more useful new content or large amount of previously unavailable content to be directly or indirectly incorporated in wiki content, higher quality of existing wiki content, more trust in wiki projects and more enthusiasm in local and global sharing.

Since the results will be visible, accessible and hopefully recognized as important for the intellectual creativity, it could be a good basis for finding funders in the future and making Wikimedia Serbia role more intensive in wiki content increasing and improving.

Measures of success

The impact will be measured by amount of implemented data, quality of websites (Open Knowledge and Innovation Platform and Creative Commons Serbia), free and open content publications produced by projects' participants, education/workshops and debates, PR activities, number of comments or questions and the number of web database visitors, participants in workshops and debates.

PR and Media Communications

Realizing the importance of media in the realization of its own objectives, mission and vision, Wikimedia Serbia, as a separate strategic goal, led the development of the Communication Strategy which defines a strategy of communication and public relations.

Strategy can be found here.

Improving the quality of the content of Wikipedia and its sister projects

Wikipedia competition

- WMRS intends to organize two or three competitions on Wikipedia with the aim of improving quality and quantity of the project.

Wiki loves monuments

- Organization of local WLM 2012 competition.

Wiki expedition

- Wiki expedition is a pilot project that has several aims: a) promotion of Wikipedia and other Wikimedia projects; b) promotion of Wikimedia Serbia; c) attracting new users and cooperators for Wikimedia projects, and also new WMRS members; d) increasing of quality and quantity of Wikimedia projects' content. Expedition will include two parts: a) collecting photos of attractions; b) promoting the projects with local communities.

Read Wikipedia

- In cooperation with AlfaNum company, we intend to launch a pilot project called "Read Wikipedia". The project is reflected in the creation of audio versions of about 15 featured Serbian Wikipedia articles with the help of voice synthesis technology.

Other activities

Work with marginalized groups: This pilot project in cooperation with one of Belgrade's safe houses with the goal of spreading free knowledge and promotion of Wikipedia as a platform for free knowledge. The project will consist of workshops and training sessions for a children pedagogue regarding the use of Wikipedia in work with children.
QRcodes - Digital Belgrade: Project aimed for popularizing of this service and the use of QR codes and Wikipedia.
CEE 2011: Organizing the CEE conference in Belgrade
Capacity development - Development and strengthening of Wikimedia community outside of Belgrade: Six month long program of workshops and debates in Novi Sad

Non-financial requirements

Pens, badges and t-shirts that can divide to the volunteers
Help with a press release

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.