Grants:PEG/User:HstryQT - GLAMWiki US Consortium/Advisory Group Meeting

Funded

This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2012-13. This is a grant to a group.

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This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
To review a list of other funded submissions by fiscal year, please visit the Requests subpage, and to review the WMF Grants Program criteria for funding please visit the Grants:Index.

Basic information

Grant details

Official project name: GLAM-Wiki US Consortium advisory group meeting
Project start date (include month, day, and year): Sunday, April 28, 2013
Project completion date (include month, day, and year): Tuesday, April 30, 2013
Please describe this project in 1 - 2 sentences: The GLAM-Wiki US Consortium Advisory Group Meeting will focus on formalizing the core aims and principles of the Consortium, ultimately empowering advisory group members and the broader Consortium membership to purposefully move forward with steps to activate and engage the Consortium in the broader cultural sphere.

Financial details

Currency requested (you must specify a currency): US Dollar
Amount requested in currency requested: $2,122 in US Dollars
Equivalent amount in US$ on the date of this submission: $2,122
List the exchange rate used to calculate the amount listed in USD: N/A
Project start date (include month, day, and year): Sunday, April 28, 2013

Grantee details

See the eligibility requirements for more information.

Are you an organization, an individual, or an individual submitting on behalf of a group?: Answer ORGANIZATION, INDIVIDUAL, or GROUP.; Lori Phillips is the individual submitting on behalf of a group of three participants requiring travel.

Remember that individuals submitting on behalf of a group must provide 2 project leads who will be cosignatories on the Grant Agreement and cobeneficiaries on the project's bank account.

Group information

Name of group:

GLAM-Wiki US Consortium advisory group.

Purpose of group:

The GLAM-Wiki US Consortium is a professional network that facilitates "GLAMs helping GLAMs," allowing cultural organizations to work together and with Wikipedians to discuss ideas, share resources, partner on projects, establish best practices, and collectively support one another in pursuits of Wikimedia and related projects. The advisory group is a collective of six Wikipedians and six cultural professionals whose goal is to focus on formalizing the core aims of the Consortium in congruence with all participants.

Link to information about your group:

GLAM-Wiki US Consortium and GLAM-Wiki US Consortium advisory group

Contact information

1st Project Lead

Project lead name:

Lori Byrd Phillips

Project lead username or email:

lori.byrd.phillips at gmail dot com

Project lead title (position within group), if any:

Former US Cultural Partnerships Coordinator for the Wikimedia Foundation (WMF blog post.)

2nd Project Lead

Project lead name:

Dominic McDevitt-Parks

Project lead username or email:

User:Dominic

Project lead title (position within group), if any:

Current GLAM Coordinator for Wikimedia:DC.

Goals and measures of success

Project goal

This statement describes what will be accomplished if the project is successful.: The meeting will establish a coherent plan for leveraging existing Wikimedia community resources and external partners to reignite the momentum around the GLAM-Wiki US Consortium initiative.

This meeting has purposefully been scheduled immediately following GLAM Bootcamp, an effort to train and empower a new contingent of existing Wikimedians to support GLAM projects. Sunday evening will include a networking event where Bootcampers will meet with GLAM-Wiki US Consortium advisory group members to establish camaraderie and renew commitment to the initiative.

Measures of success

Provide a list of measurable criteria you will use to determine if your project was successful. You will need to report on the success of your project according to these measures after your project is completed.: This meeting will be considered a success when it produces a list of agreed upon action steps for advisory group members to carry forth in the coming year, and if these action steps are carried out within the timeline established by the group.

Project scope and activities

This section describes what will happen if this project is funded.

List of activities. What will happen if this project is funded? Who will do what, and when?

This grant will cover the travel expenses of three advisory group members who cannot otherwise secure funding. These individuals include: Jenny Mikulay, Bob Kosovsky, and Adrianne Russell.

Bob Kosovsky is Curator of Rare Books & Manuscripts at New York Public Library and has been involved in GLAM-Wikimedia projects at the New York Public Library in addition to being a Wikipedian in his own right.
Jenny Mikulay is Assistant Professor, Communication and Technology at Alverno College and a former Professor in the IUPUI Museum Studies program in Indianapolis. She has volunteered extensively with the establishment of WikiProject Public Art and Wiki Makes Video, as well as the US Education Program.
Adrianne Russell is Public Programs Coordinator at the Marianna Kistler Beach Museum of Art at Kansas State University. She is a GLAM-Wikimedia advocate and participated in the National Archives at Kansas City Scanathon.

Budget breakdown

This grantee has requested a change to the budget submitted here and this change has been approved by WMF. Please see the discussion page for details.

Provide a detailed breakdown of project expenses according to the instructions here

Note that grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Description	Participant	Cost/day	Days	Total
Accommodations	Jenny Mikulay	239/day	2	478
	Bob Kosovsky	38/day (hostel)	1	38
	Adrianne Russell	215/day	2	430
Travel
	Jenny Mikulay (Flying to/from Milwaukee)	314	Round Trip	314
	Bob Kosovksky (Traveling by train to/from New York)	166	-	166
	Adrianne Russell (Flying to/from Kansas City)	316 (flight) 100 (other travel)	-	416
Meals & incidentals	Core days x 3 participants	53.25	3	159.75
Meals & incidentals	Travel days x 3 participants	40	3	120
Grand total				$2,122
[1]Washington DC Meals & Incidentals rates: core days 71/day (x75%)= 53.25/day \| First/last days of travel (x75%)= 40/day

Total project budget: $2,122

Total amount requested: $2,122

Note on preferred method of disbursement: The GLAM-Wiki US Consortium does not yet have a bank account, as this meeting is being called to formalize such things. With this being the case, Lori Phillips can disburse the appropriate amounts to each of the three participants, if this is in line with existing procedures.

Are there additional sources of revenue that will fund any part of this project? List them here.: The National Archives and Records Administration is providing space for this event.

Non-financial requirements

See a description of nonfinancial assistance available. You should inform Wikimedia Foundation (WMF) of any such requirements now.

Not necessary.

Resources

This section is optional. It may be used to highlight the grantee's potential for successfully executing this project.

List of team members (names or usernames):

Advisory Group Members

Onwiki evidence of community support (such as a project about this discussion):

Interested affiliate organizations and individuals in the Consortium, more broadly, see the GLAM:US Portal.

Special skills or qualifications this grantee or the project lead brings to this project:

Lori Phillips served as US Cultural Partnerships Coordinator for the Wikimedia Foundation in 2012. This event will move forward an important component of this position, the establishment of the Consortium. Learn more of Lori's recommendations for GLAM-Wiki US in the Final Report.

Evidence of past success in executing similar projects:

GLAMCamp DC Organizer (Event page, Grant Report, WMF Blog.)
American Association of Museums Wikipedia Outreach Coordinator (Grant Report, WMF Blog.)

Impact

This section will describe how the proposed project is related to the Wikimedia mission and Wikimedia's strategic priorities. It will also provide information about other benefits to Wikimedia communities.

Fit to strategy

How will this project support the key organizational objectives of,

increasing reach (more people being able to access or contribute to Wikipedia or our other projects), participation (more people actually contributing), quality (more useful content or higher quality existing content), credibility (more trust in our projects), organizational maturity and effectiveness (how it will move your chapter or the Wikimedia community as a whole forward), or financial sustainability (how it will help your chapter achieve more in the long run)?

This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.

The GLAM-Wiki US Consortium is unique in its aim to bring together cultural professionals and Wikipedians on common ground, and the Consortium's stated Principles go far in illustrating these shared values. The most relevant of these principles is the fourth statement...

(GLAM-Wiki US Consortium members) believe that the missions and interests of both Wikimedia and cultural institutions can be met without compromise if both communities actively collaborate in a spirit of openness and empathy for each other's interests. Wikipedia should strive to become a welcoming and safe place for cultural institutions and professionals, while cultural institutions and professionals should be full, participating members of the Wikipedia online community.

The GLAM-Wiki US Consortium, and indeed the broader GLAM-Wiki initiative, innately support the organizational objects of the movement. Wikimedia's mission to freely and openly share knowledge aligns closely with the missions of cultural institutions, who have an ethical obligation to make their collections and resources as accessible as possible.

The GLAM-WIKI initiative serves as a plank for many of the objectives and priorities in the Strategic Plan. These include:

Expanding public awareness and support for the Wikimedia movement,
Encouraging diversity by conducting outreach among groups that have the potential to bring new expertise to the projects, and;
Connecting Wikimedia projects with the work of institutions of culture and learning

Benefits

If your project will benefit a specific online community, please list that here. For example, English Wiktionary.: This project will benefit the GLAM-Wiki community within the US, including both Wikimedians and cultural professionals, by moving forward with the established goals of the GLAM-Wiki US Consortium. GLAM-Wiki projects may benefit any relevant Wikimedia project in any language, depending on the project being undertaken.

Provide a brief statement (about 1 paragraph) about how your project is related to other work in the Wikimedia movement. Does your project fit into a work area such as GLAM, Education, Organization Development, Editor Retention, or Outreach?: The GLAM-Wiki US Consortium will determine the future of the GLAM-Wiki movement in the United States, and impact the movement globally. The efforts of GLAM-Wiki in the United States hinge on the ability to scale up financial sustainability and participation to meet demand while also inculcating best practices within the participating institutions and WikiProjects to ensure GLAM-Wiki maintains the goodwill of the community. The advisory group meeting will be aimed at solving these longstanding problems organizationally, through setting up a functional group members and institutional representatives, and he participation of key stakeholders like Adrianne, Bob, and Jenny will help ensure the Consortium is successfully launched and productive.

If successful, does your project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1 - 2 sentences.: The purpose of the meeting is to have a one-time strategy session to kickstart the GLAM-Wiki US Consortium; the Consortium will provide assistance and encourage best practices which will be used by Wikimedia projects and cultural institutions in the future. The Consortium is also being set up to put into place an organization that supports GLAM projects on Wikimedia (especially in areas not supported by chapters), which may be a useful model for other countries or regions.

Please list any other benefits that this project will produce.: This event will establish camaraderie among the advisory group members, as well as with the new class of GLAM Bootcamp participants who will network with advisory group members during a planned dinner on Sunday evening. The overlap of these two events will bring together new GLAM-Wikimedia volunteers with those who have been involved for some time, deepening the motivation for both parties to go forth with shared goals, and solidifying the support-system that the GLAM-Wiki community is proud to have as its core strength.

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.