Grants:PEG/Ravidreams - Tamil Wikimedians/TamilWiki 10 years/Reallocation
Budget and resources
[edit]- Project budget table
| Number | Category | Item description | Estimated cost (INR) | Actual cost(INR) | Balance / Not spent (INR) | Deficit (INR) | Notes |
| 1 | Conference Hall | 1 conference hall | 10,000 | 17,330 | 0 | 7,330 | The centrally located venue from the premier university in the state required a slightly higher budget. |
| 2 | Accommodation | Twin sharing rooms for two days | 30,000 | 23,460 | 6,540 | 0 | |
| 3 | Travel | 44,400 | 40,800 | 3,600 | 0 | 9 scholarships each at 1,200 INR for participants from India; 2 scholarships each at 15,000 INR for participants from Sri Lanka. | |
| 4 | Food | Snacks and drinks for 100+ people for second day evening session. | 3,000 | 7,050 | 0 | 4,050 | We saved on the food budget by going dutch for the two day event. |
| 5 | Felicitation certificates | Certificates for 100 active contributors recognizing their contribution for the last 10 years | 10,000 | 8,000 | 2,000 | 0 | |
| 6 | Cultural tour | Tourist bus to carry 50+ persons. | 10,000 | 7,500 | 2,500 | 0 | |
| 7 | Essay contest prizes | 12 first prizes, 12 second prizes, 12 special prizes and 2 championship prizes. Championship prize will be 3000 INR (~45 USD), first prize will be 1000 INR (~15 USD) while second and special prizes will be 500 INR (~7 USD) each. | 30,000 | 30,000 | 0 | 0 | Essay contest prizes to be disbursed after receiving the grant amount. This amount will be fully used. |
| 8 | Essay contest certificates and postage | Certificates for contest winners | 1,000 | 1,000 | 0 | 0 | The certificates will be printed and disbursed receiving the grant amount. This amount will be fully used. |
| 9 | Media outreach | For arranging a press meet and advertising in local classifieds. | 10,000 | 6,300 | 3,700 | 0 | |
| 10 | T-shirts | Custom designed T-shirt highlighting Tamil Wikipedia. | 15,000 | 9,120 | 5,880 | 0 | One of the Tamil Wikipedians sponsored 6000 INR for T-shirts.. |
| 11 | Stamp release | Custom designed stamp highlighting Tamil Wikipedia released by Indian Postal Service | 1,000 | 0 | 1,000 | 0 | This project was dropped due to bureaucratic procedures insisted by Indian Postal Service. |
| 12 | Contribution handbook | A printed handbook explaining how to contribute to Tamil Wikimedia projects | 25,000 | 0 | 25,000 | 0 | We are moving this project to early next year and will find alternative funding sources outside of WMF grant. |
| 13 | Miscellaneous | 10,000 | 11,000 | 0 | 1,500 | Additional expenses towards mimimum balance for the bank account that we needed to open for getting the grant money. | |
| 14* | Professional photography and videos | Videos and photograph expenses related to covering the event and creating promotional materials for Tamil Wikimedia projects. | 0 | 60,000 | 0 | 60,000* | We did not initially consider a professional photo/video shoot during the planning. However, we wanted to maximize the large gathering for promotional and documentation purposes, thus we added this initiative during the main event. The output can be seen at http://www.youtube.com/user/TamilWikimedia and https://commons.wikimedia.org/wiki/Category:Tamil_wikipedia_10_years_celebrations where we are continuing to add more photos and videos. Following two videos will give an idea of the event - http://www.youtube.com/watch?v=zO7ppzf5t_g and http://www.youtube.com/watch?v=YzlHctBWu7I |
- Item no 14 was not included in the original grant proposal.
(Assuming 1 USD = 62.77 INR based on the value on 20 November 2013)
- estimated budget of project
- 1,99,400 INR (There was a typo / miscalculation for giving a difference of 1,000 INR (US$ 15.98) while we requested the grant earlier)
- ~US$ 3186.831
- Actually spent for the project
- 1,61,560 INR
- ~US$ 2,582.07
- Unused amount from the requested project
- 50,220 INR
- ~US$ 802.62
- Deficit for the requested project
- 12,380 INR
- ~US$ 197.86
- Request for reallocation
- 12,380 INR (~US$ 197.86) for the deficit
- Remaining 37,840 INR (~US$ 604.76) for professional photo/video expenses that were not included in the initial budget.
- Photo/video expenses
- Additional photo/video expenses of 22,160 INR (~US$ 353.03) which is not covered by the reallocation of the grant will be raised by other means outside of WMF grant.