Expressions of Interests/2029/Global Open Movement

Global Open Movement is a global event of the open movement inviting all institutions, groups and events already focusing on the open to gather and collaborate.

The event incorporates Wikimania 2029 and the idea is to have the event in February 2029 in Bruxelles together with FOSDEM with over 10'000 participants.

Why a global event. We have been talking for many years to make a joint open event, we already tested many important and relevant collaboration and maybe it is time to produce such a collaborative global event.
Why a large scale event with more than 10'000 participants. We need to show the word that we are big and mainstream. The open is where the world is going or where the world can go, it is an important and central working direction, and it is a vision which already involves many people and institutions. Making a collaborative large scale event is a way to state, show and communicate to a large audience the value of what we do.
Why something different. This is an experiment: if it is a successful experiment we could replicate it every 3 years. In any case, we do not aim to centralise all open events every year, because communities also need tribal gatherings and they need to have their specific spaces. It is also healthy to allow Wikimania to transform itself, to test new working directions, to reflect to what is most useful and relevant for the movement and to work to have the greatest impact not only in the moment but also in the world.
Why 2029. 2029 allows to have sufficient time to communicate the proposal and invite and involve as many institutions, groups and events as possible.
Why FOSDEM in Bruxelles (Belgium) in February. Because FOSDEM is currently the largest conference focussed on the open. It already involves over 11'000 participants. We need of course to check if FOSDEM likes the idea and if it is feasible. The collaboration with FOSDEM would also make realistic the idea of producing a large scale event with over 10'000 participants. Read the diff article about FOSDEM and listen to the audio by its technical team about how the event is produced.

Plan for a Global Open Movement

To be checked with potential organisers and partners

Date: possibly - 1-4 February 2029

Location: possibly - Université libre de Bruxelles (ULB), Bruxelles, Belgium.

Objectives of a Global Open Movement event

Improve Global Open Movement/Objectives

The event "Global Open Movement" aims at contributing to an open movement, and to increase the impact of the open. More specifically the event aims at triggering the collaboration among groups, institutions and events already contributing to the open movement and communicating and making visible the power and value of the open.

By involving many groups, institutions and events and by focusing on a large-scale global gathering, the event aspire at having a larger impact than the single events and at experimenting and having fun while doing it :)


Objective	Expected impact
Triggering the collaboration among groups, institutions and events already contributing to the open movement	Increasing the connections and interactions among groups, institutions and events already contributing to the open movement.
	Exposing members of different groups and institutions already contributing to the open movement to different open projects and initiatives, to facilitate knowledge transfer and engagement in multiple initiatives.
	More efficient use of the resources, by focusing on scholarships to increase participation, inclusion and diversity at one large-scale event.
	Using the preparatory time of the event to work on knowledge transfer among groups and institutions already contributing to the open movement. Increasing the interoperability among open content, open software and open hardware and the interactions around common working areas (research, GLAMs, education, medicine, sustainability, climate change, inclusion and diversity, advocacy...). Supporting the creation and further development of joint actions.
Communicating and making visible the power and value of the open	Communicating to a wide audience the value and power of the open.
	Producing a communication which goes beyond the active communities and engages a larger audience.


	People contributing to the open movements	Large public and communication
Opportunities	Opportunity to gather and discuss with other communities. Possibility to consider how to scale current experiences and solutions within the frame of the global movement. Possibility to consider more broadly open content, software and hardware.	One track dedicated to the large public.
Risks	People tend to stay in their own group, do not exchange practices, do not truly have the chance to talk to people they do not know. A large-scale event is difficult to navigate and to take advantage of: too many talks, events and gatherings. Too many people wanting to participate in the same events. Rooms packed and no opportunities to participate.	The large public sees the open movement as small tribes and a niche.

Increasing connections and interactions


What it does for	Wikimedia	Software	Licenses	OER	Geodata	Academia	Government	Hardware
Wikimedia	-	Better documentation/content/data on the Wikimedia projects
Software	Use of open tools in all activities	-	Use of open tools	Use of open tools	Use of open tools	Use of open tools	Use of open tools	Use of open tools
Licenses	Training, procedures, support to VRTS		-
OER				-
Geodata					-
Academia						-
Government							-
Hardware								-

Risk mitigation

Risks	Mitigation plan
People tend to stay in their own group, do not exchange practices, do not truly have the chance to talk to people they do not know.	Involving many volunteers to support and welcome participants. Organising games and activities which can facilitate socialisation.
A large-scale event is difficult to navigate and to take advantage of: too many talks, events and gatherings.	The program can be redesigned according to interests and communities.
Too many people wanting to participate in the same events. Rooms packed and no opportunities to participate.	Rooms with screens to attend talks also outside. Looking for larger rooms. Increasing the number of rooms. Estimated number of seats for the event.
The large public sees the open movement as small tribes and a niche.	Creating short videos to present people and communities. Communication campaign to explain key concepts.

Context analysis a Global Open Movement event

Improve Global Open Movement/Context

Short analysis of the current Wikimania and other events of the open movement to identify element to consider for Wikimania 2029.

SWOT analysis

SWOT analysis of Wikimania
Strengths	Weaknesses
Almost 20 years of experience. Regular yearly event with its passionate communities. Support of the Wikimedia Foundation for the logistics with experienced staff. Development of a collaboration with FOSSAsia for the online open platform. Scholarships to support participation from many different countries. Members of the Wikimedia communities involved in other like minded organisations. Already extensive programme with many sessions and 5 days of events. Already wide programme with sessions in many areas: tech, education, GLAMs, advocacy, open science... Already collaboration with like-minded organisations at Wikimania. Experience in experimenting ;-) A wide team of previous organisers of Wikimania with extensive experience and interest in supporting the event.	Desire to organise a global event in collaboration with like-minded organisation never fully achieved. Limited number of in-person participants. The maximum number of participants was in London with around 2'000 participants. Normally the event range from around 600 to 1'200. The event addresses essentially the Wikimedia communities with limited impact on other open communities. Some experiments in providing general presentations designed for non-active users (in local languages), but with limited number of participants and impact. A lot of other events in the Wikimedia movement: regional, thematic, hubs... Expensive event organised in formal venues (often in hotels and conference centres), which do not represent in the best way a collaborative and open atmosphere. Limited experimentation in the last years. The communication of the event is very limited since it is essentially a tribal event.Limited social impact. Need of more technical contributors in the Wikimedia projects.
Opportunities	Threats
Good relationships with like-minded organisations. Interest in collaborating with like-minded organisations, stakeholders and partners. Interest in increasing outreach, engagement, involvement of new contributors and impact. Selection of the venues ahead of time (even 3 years). Growing importance of the hybrid component. Previous organisers of Wikimania can actively contribute to a large-scale complex event with their experience, network and active engagement.	Very difficult to scale from 1'200 participants to 10'000 unless the event is organised with partners which already involve a large number of participants A wide and global communication about "the power and value of the open" can only be achieved with a large-scale event or an innovation.

Overview of some major events contributing to the open

Current topics in the different events dedicated to the "open"
	Wikimania (article with issues)	FOSDEM (article with issues)	Creative Commons Global Summit (no article)	State of the map (no article)	International Open Access Week
Promoted by	Volunteers and the Wikimedia Foundation	Volunteers		Volunteers and OpenStreetMap Foundation
Period	August	First week of February		July / September	October
Participants in person	600-1'200	11'000
Number of tracks
Website				https://stateofthemap.org/	https://www.openaccessweek.org/
Open Content	It is the core topic of Wikimania
Open Software	It is the infrastructure of the Wikimedia projects and there are already many conferences about its technical needs. Wikimania also traditionally hosts an Hackathon. There is also a specific need of technical contributors in the Wikimedia projects	It is the core topic of FOSDEM with conferences and stands.
Open licenses and legal tools	Open licenses and tools are central to all content and projects presented at Wikimania	Open licenses and tools are central to all projects and services presented at FOSDEM	It is the core topic of Creative Commons Global Summit
Advocacy	Conferences devoted to legislations	Dev rooms devoted to European legislation
Open Education and OER Open Educational Resources	The Wikimedia projects are OER and there are many sessions at Wikimania about education, training and the use of Wikimedia projects in schools and universities
Open science / Open research	Conferences devoted to open access, open science and research. WMF implements research and there are communities of researchers engaged in the Wikimedia projects	There is a dev room devoted in particular to research infrastructures			It is the core topic of the Open Access Week
GLAMs and their open repositories and content	Many events about how to develop and support partnerships. Synergies with Creative Commons		Many events about how to develop and support partnerships Synergies with Wikimedia projects.
Medicine and health	A thematic group in this area.
Sustainability and climate change	Some informal groups interested on those topics.
Inclusion and diversity	Several thematic groups in this area. Scholarships and grants contributing to inclusion and diversity. Code of conduct.
Open hardware	nn	There are stands and conferences about it
Trust and safety	Code of conduct Trust and safety team at Wikimedia Foundation.
Strengths	Very nicely organised Itinerant with experience in doing things differently ;-) Scholarships to increase participation and diversity	Wide and wild event, huge and mainstream with over 30 tracks great open infrastructure, streaming, recording, post-production
Weaknesses	Limited participation It could have a wider impact Complex and expensive organisation	Wild and wide ;-) February in Bruxelles Limited number of rooms at ULB Limited diversity of participants

Format

Format of the event

Congress
Conference
Gathering
Festival
Fair

Format of the sessions

Presentations: lightening talks
Interactive sessions: discussions, round tables, sessions with moderators

Stakeholders of the open movement

Improve Global Open Movement/Stakeholders

A list of the current stakeholders and events in the open movement.

Using the definition of Open Future, the open movement consists of people, communities, and organizations who (1) contribute to shared resources online that are available for everyone to use and reuse, (2) and/or advocate for non-exclusive access and use of information resources^[1].

In general, for the event "Global Open Movement" we will emphasise the value of:

Open licenses and tools which do not restrict commercial reuse and derivative works.
The use of tools, products, services and infrastructures based on open and free software.
Processes of engagement of volunteers which consider issues related to inclusion, diversity, privacy and produce resources made available with the principle of the share-alike.
No additional restrictions on content under the public domain or not covered by copyright; data in CC0.


	Stakeholders	Current events
Open content - Free-culture movement	Wikimedia List of Wikimedia Conferences and Events	Wikimania
		Wikimedia conference / Wikimedia summit
		Hackathons - https://www.mediawiki.org/wiki/Events
		GLAM conferences - GLAM Wiki Global GLAM/Conferences
		Eduwiki conference - Wikimedia + Education
		Wikimedia Diversity Conferences
		Wikidata
		Research - Research:Events
		Regional conference Africa - WikiIndaba
		Regional conference - WikiArabia
		Regional conference - WikiConference USA / WikiConference North America
		German WikiCon
		Regional conference - Latin America + - IberoConf
		Regional conference - WikiConvention francophone
		Italian Wiki Con
		WikiConference India
		Regional conference - Wikimedia CEE Meeting
		Regional conference - ESEAP Conference & Strategy Summit
		National conferences - many
		Wikipedia Academy
		Wikipedia Day
		Wikimedia Europe assembly
		WikiSym - International Symposium on Wikis and Open Collaboration 2005-2022 https://opensym.org/archives/
	Internet Archive
Open maps and geographical data	OpenStreetMap Foundation	State of the Map https://stateofthemap.org/ - https://wiki.openstreetmap.org/wiki/State_of_the_Map reports/overview
	Open Source Geospatial Foundation (OSGeo) https://www.osgeo.org/	FOSS4G https://foss4g.org/ (https://wiki.osgeo.org/wiki/Past_FOSS4G_Reports)
	OGC Open Geospacial Consortium
	Open Geo Hub - open data culture for open development communities https://opengeohub.org
	Ushahidi
Free and open software - Free software movement / Open-source-software movement		FOSDEM (Free and Open Source Software Developers' European Meeting)
		Open Source Day
		Linux Day + Software Freedom Day
	FSF Free Software Foundation and FSFE Free Software Foundation Europe	LibrePlanet
	Linux Foundation	Open Source Summit
	Mozilla Foundation	MozFest (Mozilla Festival)
	Companies producing free and open software: Blender https://www.blender.org/	Strong presence at events; also financial and technical support.
Open Hardware	The Open Source Hardware Association (OSHWA)	Open Hardware Summit / OSHWA Summit
	The Open Source Hardware Association (OSHWA)	Open Hardware Month October
	Companies producing open hardware such as Arduino, SparkFun
FabLabs	The Fab Foundation (+ The Fab City Global Initiative)	FABx (Fab Conference)
FabLabs	The Fab Foundation (+ The Fab City Global Initiative)	Fab City Summit
Hackerspaces and Maker culture	Chaos Computer Club (CCC)	Chaos Communication Congress (CCC)
	The Hacker Quarterly	Hackers on Planet Earth (HOPE)
	Online community of Hackaday	Hackaday Superconference
	BornHack - community in Denmark	BornHack
	European and Dutch communities	SHA (Still Hacking Anyway)
	community in Italy	ESC End Summer Camp
	Make Community LLC (formerly Maker Media)	Maker Faire
	EMF Electromagnetic Field (UK-based association)	EMF Camp (Electromagnetic Field)
Open design - Open-design movement	Universities	Design OPEN https://www.designopen.it/ (conference in 2022 Parma)
	Open source design https://opensourcedesign.net	Open source design summit (last 2018 Tirana) https://opensourcedesign.net/summit/
		Pordenone Open Design Conference (last edition 2020 Italy Pordenone)
	Ushahidi	Open UP Global Summit (last Taipei 2019) https://opendesign.ushahidi.com/
Hackathons
Open licenses and tools, public domain	Creative Commons	Creative Commons Global Summit
	Open Source Initiative (OSI)
		Global Congress on Intellectual Property and the Public Interest (last in 2019)
	Communia association - the International Association on the Public Domain	Digital Knowledge Act campaign
		Communia Salon
		Communia International Conference (seems not active)
Advocacy (+ digital democracy, digital sovereignty, internet neutrality)	Open Knowledge Foundation	Open data day https://opendataday.org/
	Open Knowledge Foundation	Open Knowledge Festival (OKFestival) - last in 2018
		Free Culture Forum (last in 2015) https://fcforum.net/en/
	Open Future Foundation
	Public Knowledge
	Electronic Frontier Foundation (EFF)
	Civic Hall and Personal Democracy Media	Personal Democracy Forum (PDF) https://personaldemocracy.com/
		International Conference on Digital Democracy (E-Democracy) - ICEDEG. Next in 2025 https://edem-egov.org/
	Global Digital Compact (network)
	European Union	The future of Europe 2022
	Access Now	RightsCon
	The Internet Freedom Festival Community	Internet Freedom Festival (IFF)
	Global Voices	Global Voices Summit
	Republica GmbH	Re:publica https://re-publica.com/en
	Collaboration on International ICT Policy in East and Southern Africa (CIPESA)	Forum on Internet Freedom in Africa (FIFAfrica)
	UN United Nations	Internet Governance Forum (IGF)
	Paradigm Initiative https://paradigmhq.org/	Digital Rights and Inclusion Forum (DRIF)
	Global Partners Digital
	Journal Platoniq https://journal.platoniq.net
	EuroDIG Foundation	European Dialogue on Internet Governance (EuroDIG)
	Berkman Klein Center for Internet and Society at Harvard University https://cyber.harvard.edu/
	Fight for the future https://www.fightforthefuture.org/
	SUPERRR Laboratory for feminist digital futures https://superrr.net/
Open education, OER Open Educational Resources - Open education	Open Education Global (OEGlobal)	OEGlobal Annual Conference: https://conference.oeglobal.org/2024/
	SPARC	Open Education Conference (#OpenEd) https://openeducationconference.org/
	UNESCO	Digital Learning Week International Day for Universal Access to Information (IDUAI) 2024 Global education meeting
Open Science, open access, open research	CoARA Coalition for Advancing Research Assessment https://coara.eu/, Universities UNESCO OpenAIRE
	SPARC Scholarly Publishing and Academic Resources Coalition https://sparcopen.org/ - Sparc Europe. Open access, open education, open data Right to Research Coalition )R2RC)	International Open Access Week
		OpenCon https://www.opencon.community/ (last event 2018)
	Center for Open Science (USA)	Year of open science https://www.cos.io/yos-conference Metascience 2025 London https://metascience.info/
		Open Science Conference https://www.open-science-conference.eu/
	OPERAS – Open scholarly communication in the European research area for social sciences and humanities
	Knowledge Rights 21: access to culture, learing and research https://www.knowledgerights21.org/ (advocacy)
	OASPA Open Access Scholarly Publishing association
	F1000 an open research publisher and services provider
	Plan S coalition https://www.coalition-s.org/ (promoted by European Science Foundation) COAlition S
	AmeliCA . Open Science for Common Good (Latin America) http://amelica.org
	Open Access 2020 https://oa2020.org/
	Eurodoc - European Council of Doctoral Candidates and Junior Researchers
	Young academy of Europe https://yacadeuro.org/
	Liber research library community https://libereurope.eu/
	FORCE11 (The Future of Research Communications and e-Scholarship)	FORCE2023 every 2 years, now annual FORCE2024 https://force11.org/conference/
	EOSC association (European Open Science Cloud) https://eosc.eu	EOSC Symposium (European Open Science Cloud)
		diamond open access global summit (first in 2023 in Toluca Mexico)
	Crossref https://www.crossref.org/
Citizen science	The Citizen Science Association	Citizen Science Association Conference (CSA)
Citizen science	European Citizen Science association https://www.ecsa.ng	ECSA conference https://www.ecsa.ngo/conferences/
Open data		Open data day (May)
	Open Data Institute (ODI)
	The European Union’s Open Data Portal
	Open Data for Development OD4D
		Open Data Science Conference (ODSC)
	The International Development Research Centre (IDRC), World Bank, and Open Data for Development (OD4D)	The International Open Data Conference (IODC) - biennial
	The Open Data Research Network	Open Data Research Symposium - http://odresearch.org/ (3rd in 2018)
	Connected by data https://connectedbydata.org (advocacy)
	Global data barometer https://globaldatabarometer.org/
	Open Data Charter https://opendatacharter.org/
Open repositories	Zenodo
	COAR Confederation of open access repositories https://coar-repositories.org/
	SCOSS - Global Sustainability Coalition for Open Science Services - help sustaining open infrastructures
Open government		Open Gov Week May
		International Conference of Information Commissioners (ICIC) https://www.informationcommissioners.org/
	Open Government Partnership (OGP) https://www.opengovpartnership.org/	OGP Global Summit 2023
	The Feminist Open Government (FOGO)
OpenGLAM, Open Culture, digital strategies of cultural institutions	Creative Commons, Wikimedia, UNESCO
	Libraries - IFLA	IFLA congress https://www.ifla.org/congress/. The IFLA World Library and Information Congress (WLIC) takes place during August each year in a city selected through a competitive process. The congress typically attracts between 3000 – 4000 attendees from over 100 countries.
	Libraries Futures https://www.libraryfutures.net/
	EIFL (Electronic Information for Libraries) - Knowledge without boundaries – information without borders - involved also in the Open Climate Campaign
	Museums - ICOM International council of museums	Museum day 18 May A triennial conference 2023, next 2026, 2029 Specific working groups on digital strategies
	Archives - ICA International council of archives https://www.ica.org/	ICA conference - International Council on Archives Congress - 2027 (every 4 years)
	DARIAH-EU Digital research infrastructure for arts and humanities https://www.dariah.eu
	Europeana
NGOs	NTEN (Nonprofit Technology Network)	Nonprofit Technology Conference (NTC) - supported by corporate sponsors
	CIVICUS	International Civil Society Week (ICSW)
	Council of Europe	Conference of International Non-Governmental Organisations (INGOs)
Social innovation	Social Innovation Exchange (SIX)	Social Innovation Summit
	Ashoka	Global Social Innovation Summit
	Impact Hub	Social Innovation Week
	Social Innovation Exchange
	Mashable - media	Social Good Summit
	European Network of Living Labs (ENoLL)	Open Social Innovation Conference
Open innovation	Garwood Center for Corporate Innovation at the University of California, Berkeley.	World Open Innovation Conference (WOIC)
	Innovation Enterprise	Open Innovation Summit
	European Commission and Open Innovation Strategy and Policy Group (OISPG)	Open Innovation 2.0 Conference
		Global Open Innovation Conference
	Harvard Business School and MIT Sloan School of Management	Open and User Innovation Conference
	Fraunhofer-Gesellschaft	Open Innovation Week
	Innovation Roundtable	Innovation Roundtable Summit
	International Society for Professional Innovation Management	ISPIM Innovation Conference (International Society for Professional Innovation Management)
Sustainability and environment	Apropedia - The sustainability wiki
	Wiki Green Initiatives https://wikigreeninitiative.org/ Accra Ghana
	Green Web Foundation https://www.thegreenwebfoundation.org/
		Open Source Circular Economy Days https://oscedays.org/ (2015-2018)
	Open Climate Campaign
Open data for life science	EU-Life Alliance of research institutes advocating for excellent research in Europe in life sciences research
	Wiki project Med
	ZonMw https://www.zonmw.nl/en
	EMBO https://www.embo.org supporting open research in life sciences
Funds - supporting open initiatives	Open Society Foundations (OSI)
	The William and Flora Hewlett Foundation
	The World Wide Web Foundation
	Welcome Trust
	Knight Foundation
	The National Science Foundation (NSF)
	Skoll Foundation
	Open Technology Fund OTF https://www.opentech.fund/
	MacArthur Foundation
	Fundacion Karisma (Colombia)
	Robert Bosch Stiftung (global issues)
	Bertelsmann Stiftung (social change)
	Stiftung Mercator https://www.stiftung-mercator.de/en/
	DFG Deutsche Forschungsgemeinschaft (DFG, German Research Foundation)
	Omidyar Network
	Global Philanthropy Forum	Global Philanthropy Forum

References

↑ Tarkowski, Alek; Keller, Paul; Warso, Zuzanna; Goliński, Krzysztof; Koźniewski, Jakub (2023-07-06). "Fields of open. Mapping the open movement.". Open Future.

Bibliography

Tarkowski, A., Keller, P., Warso, Z., Goliński, K., & Koźniewski, J. (2023). Fields of open. Mapping the open movement. Open Future. Retrieved from https://openfuture.pubpub.org/pub/fields-of-open

Tarkowski, A., Janus, A., & Warso, Z. (2023). Shifting tides: the open movement at a turning point. Open Future. Retrieved from https://openfuture.pubpub.org/pub/shifting-tides.

Possible programme a Global Open Movement event

Improve Global Open Movement/Programme

Structure of the programme

The Global Open Movement event aims at addressing a wide number of topics. The event addresses with different approaches and formats active members of the open movement and the general public. A communication campaign is specifically designed to communicate the global open movement, its vision, projects and communities.

Critical issues

Digital democracy, digital rights.
Privacy, misuse of data, digital sovereignty, transparency.
Humans and machines.
Access to knowledge.
Creativity and innovation.
Contribution to sustainability and to fighting climate change.
Inclusion, diversity, care principles. Open what and for whom.
Public benefit (vs. products).

Potential targets of the event


	Tribes	Like-minded communities	Specialised public	General public
Description	Active contributors of their specific community	Active contributors of other open communities	Critical minds, readers, people interested in the topic (i.e. professionals of cultural institutions, people working in ICT, artists, students and teachers, researchers, journalists, people working in and with media...)	Readers with no specific interest on the topics
Needs	They want to gather with their own tribe: sessions, discussions, special events They want to feel they belong to their own group. They want to feel the conference belongs to them. They don't want to feel new and disorientated: they want to feel a connection with previous events and to find in this event something familiar. They want to present and be actively involved in the production of the conference. Often they do not like photos and they want to protect their privacy and their specific spaces	They want to take advantage of the conference and feeling that the conference is serving them and providing them with something new and meaningful: knowledge, exchanges, new ideas, involvement. In general they like to be active and involved and they like a feeling that the event belongs to them. They want to easily find the interesting sessions.	They have a general curiosity on the topic and they want to know more. They want to attend engaging and well-presented sessions. They enjoy being entertained with good and relevant content and possibly with good stories.	They are probably not interested in the event, but they might be surprised by the news about it and by some good stories. They can find information online and they might connect dots: getting a sense of what is behind the scene of Wikipedia, the Internet, the computer they use. They can get more aware of critical issues such as democracy of the Internet, misuse of personal data, proprietary software...
How to reach them	Tracks, dev rooms, list of conferences devoted to specific communities Specific programme Specific website (their own website) Their own graphic design or connection to their visual identity Easy to identify in the programme their sessions (logo).	General programme Sessions conceived for a general audience without specific background on the topic Easy to identify in the programme relevant sessions (logo)	A specific track (and highlight of recorded sessions?). It is important to involve in the event specific groups for specific sessions: schools, educators, GLAMs, politicians,	Communication on social media, in the press. The more the event is large and surprising, the more it is likely to be visible and communicated. It is also important to involve in the event media partners, sponsor and other stakeholders which can increase the communication among their networks
Participation in the event	They probably prefer to attend their own conference or their own sessions.	They are likely to be interested to browse sessions related to other topics and communities. At the moment there are already a lot of overlapping among communities (i.e. licenses, advocacy, GLAMs, education, research, tech, infrastructures...): they can be engaged in the organisation of shared sessions	They could be interested in general sessions in particular if they have been invited specifically.	A guided tour of the open. Organising a visit to the conference to present what people are doing, meeting some of the contributors, visit the stands, maybe try a small game or experience of involvement (i.e. adding an information on StreetComplete https://streetcomplete.app/ or adding something on Wikidata)
Risks and critical issues to consider	Clear sign where photos are not authorised and maybe a specific green sticker for people allowing photos. Clear sign if there are closed sessions or avoiding closed sessions	Programme designed for different levels of expertise and interest in getting involved	They could take photos where not authorised.	We don't want the open communities to be observed as monkeys

Logistics of a Global Open Movement event

Improve Global Open Movement/Logistics

Overview of the logistics
	Most of the time at Wikimania	Wikimania 2029 Global Open Movement	Why this changement
Team	A COT Core organising team collaborating with the Wikimedia Foundation	A COT Core organising team involving a larger group representing also the different organisations involved. A specific COT for the online conference.	Groups and institutions involved need to be fully involved and being part of the decision-making process. The online participation needs to have a specific programme and focus.
Venue	Conference centres, conference facilities at hotels.	University campus.	More sober, large and cheaper solution.
Programme	Around 6 tracks.	Over 30 tracks with at least one track conceived and designed collaboratively by all the institutions and groups involved.	The programme need to include new participants and interests.
Hybrid programme	Most of the sessions (or all the sessions) streamed and recorded. Limited active participation by online participants.	All sessions streamed and recorded and made available rapidly. An independent COT core organising team for the hybrid conference with a specific event designed for online participation.	Online participation needs to be designed specifically for its participants; if we want an hybrid conference, it is not sufficient to stream and to include comments and online participation. Postproduction needs to be improved and made more efficient.
Registration	Registration fee of around 100 dollars (from 2024 set at 100 dollars; in the past was also more expensive).	No registration. Free and open conference.	The approach of FOSDEM with the collection of personal data and a more open and free (as freedom) participation
Food	Lunch is included in the registration fee and provided for all attendees at no additional costs. Some dinners offered within the event or organised directly by the participants.	People pay for their food. They can buy food at food tracks with different proposals, they can but sandwiches or they can eat in restaurants near-by. People with scholarships can be provided with vouchers or other support.	It would not be possible to provide meals without registration. It is a cheaper and more sustainable solution.
Accommodation	Accommodation is organised for people receiving a scholarship and for Wikimedia Foundation staff. Other participants organise their own accommodation.	No significant changes.
Travel	Travel is organised for people receiving a scholarship and for Wikimedia Foundation staff. Other participants organise their own travel.	No significant changes.
Scholarshops	Around 200-240 scholarships provided, with a growing attention to increase the number. The scholarships also provide some pocket money to cover all the expenses of the participants (also evening meals)	Probably scholarships can be significantly increased with a specific focus on inclusion and diversity. The pocket money will cover also all the costs related to food.	By not providing catering and selecting a more sober venue, the event will probably cost significantly less and it can greatly benefit from more scholarships with a specific focus on inclusion and diversity.
Visa	An invitation letter is provided to people receiving a scholarship by the organisation affiliated to the local team and by the Wikimedia Foundation to facilitate access to visa.	We need to eventually ask support to Wikimedia Europe as local partner for visa. The event could be endorsed by a university and be facilitated by the international agreements for academic conferences.	There is a change in the structure of the organisation.
Volunteers	Volunteers involved in the COT Core organising team and during the event.	A large team of volunteers from all the groups and institutions involved.	The event will need a significant number of volunteers and people can be interested in participating in such a peculiar event as volunteers.
Party	There is normally a welcome party and a farewell party at Wikimania with food, some drinks, music and dance.	Participants will enjoy Bruxelles pubs to gather after the conference. There can be a programme of meetups, excursions and games.	Some games and activities can be organised. It will be difficult to manage numbers. At FOSDEM people often gather in the same pubs and most of the people hang out outdoors in the February weather with a surprising capacity to adapt to the adverse climate.
Trust and safety	Participants sign the code of conduct when they register. The code of conduct is enforced by trust and safety.	the code of conduct is presented on the website of the conference and it is printed and available in the venue. There is a team working on trust and safety during the event.	The event aims as usual at a respectful and pleasant atmosphere; the code of conduct shared by the partners is enforced.
Communication	The event is communicated on Wikipedia site-notice, through the Wikimedia communication channels. The communication is essentially internal. There are often some articles coming out on national newspapers about Wikimedia with interviews to Jimmy Wales. Local press highlights the presence of the event in their territory.	The aim is to increase the international communication and visibility of the open movement. The focus is not on the event but on the power and value of the open. We expect a larger event with a large participation of groups and institutions can drive a specific interest. Having time ahead can facilitate a stronger communication with a crescendo.	The event aims at increasing the international communication and visibility of the power and value of the open. It aims at showing that the open movement is not a niche but a mainstream, large, sustainable, powerful and existing presence.
Funds	Supported by Wikimedia Foundation and volunteers. Involvement of partners and some technical sponsors.	Wikimedia Foundation would provide the normal support but funds would rather go on scholarships than in expenses. Work to involve partners and sponsors.	The size and the involvement of many groups and institutions can attract partners and sponsors. Wikimedia Foundation is asked to not reduce its support to Wikimania but to use it as much as possible to support scholarships.

Location

Potential partners if the conference succeed in being organised in Bruxelles, Belgium.

Wikimedia Europe
FOSDEM
Université libre de Bruxelles (ULB)
European Commission
Wikimedia Foundation advocacy team

Credits

Improve Global Open Movement/Credits

Documentation on Open Science Framework https://osf.io/sm3cb

[1] Tarkowski, Alek; Keller, Paul; Warso, Zuzanna; Goliński, Krzysztof; Koźniewski, Jakub (2023-07-06). "Fields of open. Mapping the open movement.". Open Future.

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